How do we share the mailbox around the office

P

Phil Benjamin

Hi all,

We have four networked Macs running Entourage on OS X, one of which is the
server.

Currently, all the email work is done on one of the Macs that is set up for
the company emails. This is inconvenient though, as anyone should be able to
attend to those emails, from any Mac.

If I were to give them the same access, they would all get copies of the
emails, with no synchronisation. This would not be acceptable as a file
deleted from one place would not be deleted from the others, etc.

How do I set it up so that they all share the same mailbox in real time?

I envisage some sort of 'post office' on the server, but I'm not sure how to
do this.

Any help appreciated,
Phil Benjamin
[email protected]
 
M

Mickey Stevens

On each machine, go to Tools -> Accounts, and set up the company e-mail
account. Then, open the account, click the "Options" tab, and check the
option to "Allow Online Access (shows account in folder list)". Then you
can access the POP server contents directly by clicking the server icon in
the Folder List. Just make sure you set up all machines to retrieve using
Online Access, otherwise all of the messages will be deleted from the
server.

Drawbacks of this method: if you are limited in mailbox size, it will fill
up especially quickly as you keep messages on the server. Also, a
connection must be established to the server in order to download each
individual message.
 
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