How do you export contacts into a file in which you can actually r

[Chris]

I have approx. 2,500 contacts in outlook and would like to have a hard copy
of them in case of a computer failure. How do I export them to a PDF or word
file and be able to read everything that was entered for that contact? I
tried to export them to a excel file but that clearly doesn't work and/or
look nice at all. Headings and titles are all jacked up. Hoping to try and
do this for my calendar also...

Anyone have any ideas????

Thanks

 

[Russ Valentine [MVP-Outlook]]

Most users who want to create a printout of their Contacts will use a mail
merge to Word to do so.

 

[Chris]

If you do a mail merge though I don't think you can print off all the stuff
within your contacts. For example I have lots of various notes written about
a certain contact in the information area.

Most users who want to create a printout of their Contacts will use a mail
merge to Word to do so.
--
Russ Valentine
[MVP-Outlook]

I have approx. 2,500 contacts in outlook and would like to have a hard copy
of them in case of a computer failure. How do I export them to a PDF or
word
file and be able to read everything that was entered for that contact? I
tried to export them to a excel file but that clearly doesn't work and/or
look nice at all. Headings and titles are all jacked up. Hoping to try
and
do this for my calendar also...

Anyone have any ideas????

Thanks

 

[Russ Valentine [MVP-Outlook]]

Obviously. A printout is a very poor choice for backing up data.
You asked. I answered. Why you would need to print out notes eludes me since
you have to type everything back in anyway if you use a printout to "back
up" data.
--
Russ Valentine
[MVP-Outlook]

If you do a mail merge though I don't think you can print off all the
stuff
within your contacts. For example I have lots of various notes written
about
a certain contact in the information area.

Most users who want to create a printout of their Contacts will use a
mail
merge to Word to do so.
--
Russ Valentine
[MVP-Outlook]

I have approx. 2,500 contacts in outlook and would like to have a hard
copy
of them in case of a computer failure. How do I export them to a PDF or
word
file and be able to read everything that was entered for that contact?
I
tried to export them to a excel file but that clearly doesn't work
and/or
look nice at all. Headings and titles are all jacked up. Hoping to try
and
do this for my calendar also...

Anyone have any ideas????

Thanks

 

[Sue Mosher [MVP-Outlook]]

And you can include those notes as one of the fields in a merge.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Chris]

Oh realllyyyy.. I didn't know that. Thanks for the information!!! I'll give
that a try right now.

 

[Brian Tillman]

I have approx. 2,500 contacts in outlook and would like to have a
hard copy of them in case of a computer failure.

How would a hard copy (i.e., a printed copy) help you in the event of a
failure. You'd spend hours or days reentering all 2,500 contacts. Your
best bet is to make a copy of your PST and store it on an external medium.

 

[Chris]

Do you know how to locate those files? thanks for the suggestion.

Chris

 

[Judy Gleeson MVP Outlook]

in Start, search for *.pst and make sure to use advanced search to include
hidden files.
--

Judy Gleeson [MVP Outlook]
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!

 

[Brian Tillman]

Do you know how to locate those files? thanks for the suggestion.

Their default location is %UserProfile%\Local Settings\Application
Data\Microsoft\Outlook, which is a hidden folder.

 

[John]

better yet..
If you take your navigation pane into folders view, there are 2 links at the
bottom of the folders. Clicking the link "data file management" will open a
dialog showing you where your data file is. You can also open the
containing folder right from there.

 

[Judy Gleeson MVP Outlook]

No John nice try - but that only works in 2003 and this guy never told us
his version.
--

Judy Gleeson [MVP Outlook]
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!