How to show busy/free on my calendar items?

[th77]

Hello,

I cannot figure out how to get my calendar view to show events coded as
busy, free, or tentative. But there must be a way to have this displayed
without going into each event... I'm thinking of how the left edge of the
event is empty, solid blue, or striped when I look at my calendar through
Outlook. Am I missing something simple? Thanks!

 

[William Smith]

Hello,

I cannot figure out how to get my calendar view to show events coded as
busy, free, or tentative. But there must be a way to have this displayed
without going into each event... I'm thinking of how the left edge of the
event is empty, solid blue, or striped when I look at my calendar through
Outlook. Am I missing something simple? Thanks!

If you're using Exchange, which this sounds like you are, then this
functionality is handled by the public folders server. Can you verify
that you have the correct public folders server entered into Entourage?
Go to Tools --> Accounts --> <your Exchange account> --> Advanced. The
server name will typically end with "/public".

bill

 

[th77]

Thanks. I checked that, and as far as I know the server specified there is
correct. I added "/public" to the end just to try it, and nothing changed (I
would have thought it would at least complain about being an invalid path, or
something). It looks like my calendar uses the left edge of each appointment
box to show whether I created the appointment or not. It's black when I
created it, and gray when someone else did.

Someone at work just told me that there's no way to get Exchange to show
busy/free/tentative along the left edge of each appointment, but that doesn't
seem right to me.

 

[William Smith]

Thanks. I checked that, and as far as I know the server specified there is
correct. I added "/public" to the end just to try it, and nothing changed (I
would have thought it would at least complain about being an invalid path, or
something). It looks like my calendar uses the left edge of each appointment
box to show whether I created the appointment or not. It's black when I
created it, and gray when someone else did.

That sounds correct.

Someone at work just told me that there's no way to get Exchange to show
busy/free/tentative along the left edge of each appointment, but that doesn't
seem right to me.

You mean Entourage? It does have some appearance issues.

By default, Entourage enters calendar items as "Busy". You can verify
the status of any appointment by opening it and selecting Options -->
"Show Free/Busy Status As". The selected item in the sub-menu is the
status.

All appointments will appear on the Month view of your calendar. You
won't be able to see the status but you'll see every event.

However, the other views (Day, Work Week, Week) will only show
appointments that are Busy, Tentative or Out Of Office. They will not
show Free.

It stinks. I'm not sure if this is by design or just a bug. Maybe this
will be changed in Office 2008.

bill

 

[th77]

That sounds correct.
Okay.


You mean Entourage? It does have some appearance issues.

Yeah, whoops, "Entourage".

By default, Entourage enters calendar items as "Busy". You can verify
the status of any appointment by opening it and selecting Options -->
"Show Free/Busy Status As". The selected item in the sub-menu is the
status.

All appointments will appear on the Month view of your calendar. You
won't be able to see the status but you'll see every event.

However, the other views (Day, Work Week, Week) will only show
appointments that are Busy, Tentative or Out Of Office. They will not
show Free.

It stinks. I'm not sure if this is by design or just a bug. Maybe this
will be changed in Office 2008.

Thanks for listing out this information! It's nice to have another person's
experiences to compare against.