Key Combos for use during editing documents

[Siuan]

Consider me a new user after a stroke. I'm using Word 2007 and editing a HUGE
document and am a typist rather than a mouse user. With this in mind you can
see how knowing the Key Combinations for some very repetative actions would
be much appreciated.

The ones I need are all in the paragraph section:

Add space after paragraph
Remove space after paragraph
Keep lines together
Keep with next
Hanging Indent

Thanks for you attention. This site is wonderful. Keep up the great work.

 

[Suzanne S. Barnhill]

There are no built-in shortcut keys for these commands (except Hanging
Indent = Ctrl+T), but you can (I assume) still assign them in Word 2007,
through whatever its equivalent of Tools | Customize is. A better approach
would be to define appropriate styles and apply them using keyboard
shortcuts.

 

[Dawn Crosier, MVP]

You will want to run a listing of all the available keystroke commands.

Start Running a Macro (ALT+F8)
Change the Macros In combo box to Word Commands
In the Macro Name box, type in List Commands
Click the Run button.

I would choose Current keyboard settings. A word document formatted as a
table will then be generated listing all keystrokes that are currently
assigned to commands.

I also ran the Word Commands setting when I ran it the second time, and
found that there were more commands, yet most of them did not have
keystrokes associated with them.

I did not find many of the commands you wanted....
Hanging Indent = CTRL+T

ALT+O , P will open the Paragraph dialog box. Then ALT + appropriately
underlined character to jump to the command. For instance ALT + B will get
you to the Spacing Before option.

Good Luck.


--
Dawn Crosier
Microsoft MVP
"Education Lasts a Lifetime"

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[Guest]

Agreed it is. But, just in passing, where would you ever need a space after
a paragraph?

 

[Suzanne S. Barnhill]

That's actually a very common default. The built-in Body Text style is
defined as Normal + 6 pts Spacing After. There are advantages to using space
after for body text styles; space after AND before for heading styles.

 

[Guest]

Hmm... I always edit them out when they are after normal text paragraphs,.

 

[Guest]

Yes, I was making that assumption. I take ENTER as a LF/CR.

 

[Suzanne S. Barnhill]

It depends on what sort of text you're editing. In a book, it is customary
to use a first-line indent instead of space between paragraphs. But in
letters, especially those in block style, it is conventional to use space
between the paragraphs.

Hmm... I always edit them out when they are after normal text paragraphs,.

 

[Guest]

I think we are cross purposes. I was not talking about vertical space (line
feed) but horizontal space (spacebar). Yes I always edit books to indent
each new paragraph (except the first in a chapter) but I write letters etc.
in blocks with a linefeed between 'em and no indents.

 

[Suzanne S. Barnhill]

I think you're mistaking the use of the word 'space' - in this context it
doesn't mean a press of the space bar.

Suzanne is referring to what some call a 'blank line' between paragraphs. It
is commonly created by pressing Enter twice at the end of a paragraph by
those who haven't yet learned the difference between _typing_ and _word
processing_

to which you replied:

Yes, I was making that assumption. I take ENTER as a LF/CR.

I misread this as meaning that you were in fact referring to Space After in
the sense in which CyberTaz and I were using it..