Labels

[oe]

I have set up a template for address labels in Word 2003 and use my Outlook
database to insert individual addresses when required.

Each label has a left indentation of 1 cm and the cell is centre-aligned in
Table Properties.

When I insert an address, this works fine except that an extra line is
inserted which throws the address up one row and I have to delete this line
for the address to be positioned correctly in the centre of the label.

Is it possible to avoid this extra line, please?

 

[Suzanne S. Barnhill]

Remove the empty paragraphs from the mail merge main document before
merging.

 

[oe]

Thanks Suzanne but I am not doing a mail merge. When I type a letter, I just
want one label for the envelope. As I send letters to individuals quite
often, I use the addresses as I need them from Outlook.

I have set up the correct size label and insert the address onto the next
label on the sheet; I then close the document without saving, ready for the
next time.

Not sure if I've explained that very well!

TIA

ab

 

[Suzanne S. Barnhill]

In that case, delete the extra paragraphs in your template/document.

 

[oe]

I have been doing that - I just wondered if there is a way to insert the
address without the extra paragraph being inserted.

The template just has a 'paragraph' mark in the centre of the cell - which
is how I want it. I then press "Insert address" from the little book icon
and choose the address I need.

I have checked in Outlook on the 'mailing address' and there is no extra
paragraph at the end of the address.

Perhaps I will just have to delete the extra paragraph every time!

 

[Suzanne S. Barnhill]

The template should not have any paragraph marks at all, only an end of cell
marker (¤) in each cell (see
http://word.mvps.org/FAQs/Formatting/NonPrintChars.htm).

 

[oe]

Sorry - that's what I meant - end of cell marker!

The template should not have any paragraph marks at all, only an end of
cell
marker (¤) in each cell (see
http://word.mvps.org/FAQs/Formatting/NonPrintChars.htm).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

 

[Suzanne S. Barnhill]

In that case, I can't help. Since I don't use Outlook for mail, I can't use
the Outlook address book, so I have no experience with this.

 

[Graham Mayor]

If you are calling addresses from Outlook Contacts, then copy the following
to a Word document and save it as an autotext entry called AddressLayout
(all one word)

{<PR_GIVEN_NAME> <PR_SURNAME>
}{<PR_COMPANY_NAME>
}{<PR_POSTAL_ADDRESS>}



See also http://www.gmayor.com/Macrobutton.htm

--
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Graham Mayor - Word MVP


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