Laptop or iphone with Entourage question --can keep emails on server?

[kevs12]

Version: 2004
Operating System: Mac OS X 10.4 (Tiger)
Processor: Power PC
Email Client: pop

I just lost an important job that went to a competitor becuase I did not check my emails until 3pm.

Often I have an assistant working on my G5 while I do other things. It doesn' occur me to say exuse me I need to check e mails every hour! I guess I'm an old fashioned phone guy in a new email world .

So my question is:
I have a macbook: Can I somehow on the laptop-- download emails which would either go to both the laptop and the G5 or download to the laptop and stay on the server so the G5 would also get all these emails later in the day?

If not possible, same question for an iphone (which I do not own yet due to it's high service price)

This is very frustrating, and even if I can pull this off:
1) I have 20 emails accounts which makess things complex
2) I hate fact that this may not work perfectly and I miss emails and experience glitches.
thanks!

 

[Adam Bailey]

So my question is:
I have a macbook: Can I somehow on the laptop-- download emails which would
either go to both the laptop and the G5 or download to the laptop and stay on
the server so the G5 would also get all these emails later in the day?

Yes. Tools > Accounts > (your account) > Options > Server Options

If not possible, same question for an iphone (which I do not own yet due to
it's high service price)

It is very common for people to check their email on their mobile
device and leave it on the server for later downloading on their
computer.

This is very frustrating, and even if I can pull this off:
1) I have 20 emails accounts which makess things complex

Why so many email accounts? Any reason you can't have them all forward
to a primary account You're going to have a hard time reliably
maintaining so many accounts, especially on a mobile device.

2) I hate fact that this may not work perfectly and I miss emails and experience glitches.
thanks!

The whole business world keeps up with emails on their phones. The
Blackberry is most famous for doing this, but the iPhone and most other
smartphones are just as capable.

 

[kevs12]

Thanks Adam:

So many accounts becuse I have a lot of business -- honestly only use a handful of them a lot.
So if I use my laptop from one room while my assistant is using my G5, I check all accounts to leave on server. I will then get them all again later on G5.
Only think is I suppose I wont get the send outs unless I forward them too to the G5.
Someone who uses an iphone a lot mentioned something about synchonizing so that even when he receives emails and move the emails around to different folders, it will match what on his desktop. Have you heard of that?

 

[Adam Bailey]

So if I use my laptop from one room while my assistant is using my G5, I
check all accounts to leave on server. I will then get them all again later
on G5.
Only think is I suppose I wont get the send outs unless I forward them too to
the G5.
Someone who uses an iphone a lot mentioned something about synchonizing so
that even when he receives emails and move the emails around to different
folders, it will match what on his desktop. Have you heard of that?

You should look into using IMAP instead of POP, it's better-designed
for multi-computer access. Talk to your provider and see if they offer
IMAP.

 

[kevs12]

That's an absurd recommendation.

IMAP, which is web- based, right? is not Entourage. I'm comfortable with Entourage.

 

[Ed Kimball]

Thanks Adam:

So many accounts becuse I have a lot of business -- honestly only use a
handful of them a lot.
So if I use my laptop from one room while my assistant is using my G5, I check
all accounts to leave on server. I will then get them all again later on G5.
Only think is I suppose I wont get the send outs unless I forward them too to
the G5.
Someone who uses an iphone a lot mentioned something about synchonizing so
that even when he receives emails and move the emails around to different
folders, it will match what on his desktop. Have you heard of that?

As Adam pointed out, if you can switch from POP to IMAP, then the Sent Items
will also go to the mail server and be accessible from both computers.

 

[Ed Kimball]

That's an absurd recommendation.

IMAP, which is web- based, right? is not Entourage. I'm comfortable with
Entourage.

IMAP is not "web-based". It is a means of communicating between a mail
application, such as Entourage, and a mail server. The mail and related
items (such as read/unread status and Sent Items) are kept on the server,
where they look the same to any mail app, web-based or not, that looks at
them.

In other words, if you read the message on the laptop, it will appear as
read on the G5 as well. With POP, a message read on the laptop will still
appear as unread on the G5.

Entourage supports both POP and IMAP just fine. The main difference is where
the information is stored. For example, sent messages will appear in the
Sent Items folder on the email server, not in the Sent Items folder On My
Computer.

 

[kevs12]

Ed, sounds a bit complex. What I would really love is for Entourage to work over the router. (ie file sharing)
For example, over the router, I can work on excel and word files on the laptop and I am essentially working on files from the G5 hardrive.

Any chance this could work for Entourage? ie, I'm on Entourage on laptop, yet all activity is mirrored exactly as G5 is?

 

[Diane Ross]

Any chance this could work for Entourage? ie, I'm on Entourage on laptop, yet
all activity is mirrored exactly as G5 is?

The difference is Entourage uses a database and that does not work well on
a server.

 

[kevs12]

Thanks Diane,
Diane, what's your opinon of using Entourge with IMAP?
And is there a way to test this one just one account to get the feel of it/ thanks!

 

[Diane Ross]

Diane, what's your opinon of using Entourge with IMAP?
And is there a way to test this one just one account to get the feel of it/
thanks!

IMAP works much better with multiple computers. All this 'cloud' technology
practically requires IMAP or Exchange.

I have accounts where I have switched from POP to IMAP then back again. Just
uncheck the POP account where it says "include in Send & Receive all
schedule, then create an IMAP account. Most of the setting are the same.
Select IMAP as type when you start creating the account.

Read over these links first:

<http://tinyurl.com/59x6ek>

<http://www.entourage.mvps.org/accounts/imap.html>

This link includes some FAQs about IMAP along with setting up.

Let us know how you like the change over.