Managing Emails

G

g.pressick

My office requires that all emails related to projects are to be saved
as a text document in the project's folder on our server. Is there any
way to automate this? Can I somehow enter the project number in the
subject heading of the email and have the email automatically saved to
the server once it is sent? Please help. I get hundered of emails for
a project and it takes too much time to manually save these emails.
Thanks in advance!
 
B

Barry Wainwright [MVP]

My office requires that all emails related to projects are to be saved
as a text document in the project's folder on our server. Is there any
way to automate this? Can I somehow enter the project number in the
subject heading of the email and have the email automatically saved to
the server once it is sent? Please help. I get hundered of emails for
a project and it takes too much time to manually save these emails.
Thanks in advance!
Click to expand...

If you are only concerned about outgoing messages, you can set up a mail
rule, to run on outgoing messages, that will run a script to save the
content of a message as a text file.

If you need help in writing the script, write back here and ask.
 
G

g.pressick

Barry -

I had previously gone through and tried to set up a rule but got stuck
when I got to the script part. So, yes, I could use some help with
that. I've never written any kind of script before.

Thanks,
Garrett
 
D

Diane Ross

I had previously gone through and tried to set up a rule but got stuck
when I got to the script part. So, yes, I could use some help with
that. I've never written any kind of script before.
Click to expand...

You can find tons of scripts (most are free) here:

<http://scriptbuilders.net/>

Check out Quick Save as Text 1.0

<http://scriptbuilders.net/files/quicksaveastext1.0.html>

To learn how to use scripts in Entourage see:

<http://www.entourage.mvps.org/script/index.html>
--
Diane Ross, Microsoft Mac MVP
Entourage Help Page
<http://www.entourage.mvps.org/>
The Entourage Blog lists the EHP as one of the top five Microsoft Entourage
resources.
<http://blogs.msdn.com/entourage/>
 
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