Method or script for inserting keyword into Entourage note (other) tab?

D

D

HI

I want to export about 400 cards from Entourage that my partner can
import into Apple's address book. We want them to go straight into a
smart group or group in Address book. I know if I put a distinctive
keyword in the notes tab in items that I drag into Address Book the
smart groups pick them up no probs. Is there a way to automate/
streamline adding such a word to all notes in an Entourage custom
view?

Cheers

David
 
W

William Smith

D said:
HI

I want to export about 400 cards from Entourage that my partner can
import into Apple's address book. We want them to go straight into a
smart group or group in Address book. I know if I put a distinctive
keyword in the notes tab in items that I drag into Address Book the
smart groups pick them up no probs. Is there a way to automate/
streamline adding such a word to all notes in an Entourage custom
view?
Click to expand...

Hi David!

Once you create your custom view, use Edit --> Select All and then
select the category via the Edit --> Categories menu. This will apply to
all selected messages.

Hope this helps!

--

bill

William M. Smith, Microsoft Interop MVP - Mac/Windows
Entourage Help Page <http://entourage.mvps.org/>
Entourage Help Blog <http://blog.entourage.mvps.org/>
 
D

D

Once you create your custom view, use Edit --> Select All and then
select the category via the Edit --> Categories menu. This will apply to
all selected messages.

Hope this helps!
Click to expand...

Thanks Bill. You are right in that doing as you say is a good way to
very efficiently apply a category (or categories) to multiple
contacts. But what I am trying to do is insert a keyword into each
contact's notes (other) tab. The reason is that I wan to be able to
have the receiving application (Address Book) be able to immediately
identify them as a particular category with a smart search. Then I can
easily add them to a group in address book. You'll probably know that
categories don't come across when you import Entourage vcards into
Address Book. I have figured out a theoretical way to do this which
I'll try later. This is to leave address book closed for at least 24
hours. Then just drag the 400 cards in and do a smart search in
Address Book for cards modified in the last day. Another think I've
done is asked Paul B if his very good sync entourage/address book
script works in Leopard - I seem to remember that when I used to use
that to sync stuff so I could sync a phone that categories came into
address book as groups.
 
B

Barry Wainwright [MVP]

HI

I want to export about 400 cards from Entourage that my partner can
import into Apple's address book. We want them to go straight into a
smart group or group in Address book. I know if I put a distinctive
keyword in the notes tab in items that I drag into Address Book the
smart groups pick them up no probs. Is there a way to automate/
streamline adding such a word to all notes in an Entourage custom
view?

Cheers

David
Click to expand...

This script will add the 'myIdentifier' tag to each note field in the
messages you select:

set myIdentifier to "Smart List XYZ"
tell application "Microsoft Entourage"
try
set theContacts to selection
if class of (get item 1 of theContacts) ‚ contact then error -99
on error
display dialog "Pease select some contacts in an address book view
before running this script" buttons {"Abort"} default button 1
end try
repeat with aContact in theContacts
set description of aContact to description of aContact & return &
myIdentifier
end repeat
end tell
 
Top