Move rule - Advice sought

J

Jason O

Hi,

I'm trying to set up a simple rule to move all my posts from the Sent Items
(On my computer) folder to a subfolder within Sent items (NG Posts). I've
tried all sorts and can't seem to get it working. Can anyone help.

TIA,

Jason
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D

Diane Ross

I'm trying to set up a simple rule to move all my posts from the Sent Items
(On my computer) folder to a subfolder within Sent items (NG Posts). I've
tried all sorts and can't seem to get it working. Can anyone help.

TIA,
Click to expand...


Rule: Save a sent message in a different folder

If the reply messages you wish to file are governed by the Mailing List
Manager, there is an option to "Also move messages I send to the list to
this folder", which works well if you've designated a folder to move the
messages to.

If the reply messages are not to lists, then create an Outgoing
rule.Tools->Rules->Outgoing tab:

*If any criteria are met
IF Any to recipient contains (enter address or name)
THEN Move Message (select folder)
 
J

Jason O

Rule: Save a sent message in a different folder

If the reply messages you wish to file are governed by the Mailing List
Manager, there is an option to "Also move messages I send to the list to
this folder", which works well if you've designated a folder to move the
messages to.

If the reply messages are not to lists, then create an Outgoing
rule.Tools->Rules->Outgoing tab:

*If any criteria are met
IF Any to recipient contains (enter address or name)
THEN Move Message (select folder)
Click to expand...

Thanks Diane, I had nearly got it right.

Regards

Jason
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J

Jason O

Thanks Diane, I had nearly got it right.

Regards

Jason
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Click to expand...
Diane,

I have the rule set up exactly as you specify:

- If any criteria are met
- If any recipient contains "microsoft.public"
- Then Move Message to folder x

But they still remain in Sent Items? The MLM is empty so I'm not sure what I
may be doing wrong. Any suggestions?

Cheers,

Jason
___
 
D

Diane Ross

I have the rule set up exactly as you specify:

- If any criteria are met
- If any recipient contains "microsoft.public"
- Then Move Message to folder x

But they still remain in Sent Items? The MLM is empty so I'm not sure what I
may be doing wrong. Any suggestions?
Click to expand...

Did you create the Rule under Outgoing? If this doesn't work, try creating
the Rule under the News tab.
 
J

Jason O

Did you create the Rule under Outgoing? If this doesn't work, try creating
the Rule under the News tab.
Click to expand...

Yes, I created it under Outgoing. I have previously tried under news as well
but the same options aren't available - you can't specify a recipient or
Move to (only copy) ?

I'm puzzled.

Jason
__
 
J

Jason O

Yes, I created it under Outgoing. I have previously tried under news as well
but the same options aren't available - you can't specify a recipient or
Move to (only copy) ?

I'm puzzled.

Jason
__
Click to expand...
I'm trying spmething else so this mail is simply a test to see if it gets
moved OK.

Jason
 
M

Mickey Stevens

I think the problem is that the "Any Recipient" criterion does not recognize
newsgroups in the "Newsgroups" field as recipients. I don't know of a way
around that limitation aside from having an AppleScript run on all outgoing
messages that checks for such messages and moves them to the proper place.
 
M

Michel Bintener

One thing you could do: if you create a fake email account for newsgroups to
avoid being spammed, as described here
<http://www.entourage.mvps.org/tips/tip019.html>, you could simply have an
outgoing rule that automatically moves messages from that fake email address
to a subfolder inside Sent Messages. Since you're not going to use that fake
address for anything other than newsgroups, you should be on the safe side,
as this will leave your legitimate email messages untouched.
 
J

Jason O

Cheers Michel, I already had a fake account set up, but had completed the
receiving section in and I think that was why I've been receiving duplicate
mails. So you have inadvertently solved TWO problems.

Many thanks,

Jason
 
D

Diane Ross

I think the problem is that the "Any Recipient" criterion does not recognize
newsgroups in the "Newsgroups" field as recipients. I don't know of a way
around that limitation aside from having an AppleScript run on all outgoing
messages that checks for such messages and moves them to the proper place.
Click to expand...

I think Mickey has found the problem with using newsgroup name for Any
Recipient. I created an outgoing rule using

If
If any criteria are met
From Contains "mynospam address used for newsgroup"

Then
Move Message "folder selected ng_sent"

Let me know if this works for you.
 
J

Jason O

I think Mickey has found the problem with using newsgroup name for Any
Recipient. I created an outgoing rule using

If
If any criteria are met
From Contains "mynospam address used for newsgroup"

Then
Move Message "folder selected ng_sent"

Let me know if this works for you.
Click to expand...

Fantastic! Many thanks Diane. I had tried the same rule but -Account is "my
nospam address.." & this didn't work. Never thought of your way.

Anyway, it works a treat. Thanks again.

Regards

Jason
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M

Michel Bintener

Fantastic! Many thanks Diane. I had tried the same rule but -Account is "my
nospam address.." & this didn't work. Never thought of your way.
Click to expand...

Hi Jason,

you're not supposed to take this "my nospam address used for newsgroup"
literally. Instead, as Diane and I suggested, create an outgoing rule, and
fill in the name of the fake account instead of "my nospam address used for
newsgroup". Entourage (or any other program that I know of) is not that
smart that it could interpret such loosely formulated phrases.

--
Michel Bintener
Microsoft MVP
Office:Mac (Word & Entourage)

***Always reply to the newsgroup.***
 
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