Multi-Levels 2007

[Otyokwa]

I am having a problem with the multi level function. I am making a outline
in a paper that starts I then maybe a subunit a, b etc then II etc For some
reason at III it messes up. it wants to give a letter instead of the III.
When I go to change list level it no longer gives me the option of III (I
hope this makes sense) above the small letter "a" is another letter. Another
problem I had is I was doing a multi level function and all of a sudden all
my outline numbering disappeared and I couldn't undo it I had to start from
scratch! Is this yet another glitch in the system?

 

[Stefan Blom]

The easiest solution would be to create a list style, via Home tab |
Multilevel List. These styles will be listed (under the "List Styles"
heading) the next time you click Home tab | Multilevel List, which makes it
easy to reapply the numbering to text. Also, you can right-click a list style
and choose Modify from the context menu, whenever you need to change the
formatting.

 

[Jayne]

We have a similar problem. Everything works as described here except that
when we save and reopen the document, it reverts back to the faulty
numbering. It might even open correctly, but the minute I click on one of
the numbers, it changes back to what it was before. I have turned off all
automatic numbering options, but nothing helps. Any help you can offer on
this?

 

[Stefan Blom]

Click the Office button, and then click Word Options. Click the Add-Ins
category. In the "Manage" list, choose "Templates," and then click Go. If
"Automatically update document styles" is checked, clear it. Click OK.

--
Stefan Blom
Microsoft Word MVP


in message

 

[Jayne]

It wasn't checked, but I'll keep your solution filed away for the future as
something to check just in case.

After I posted the message, I discovered that if we fix the numbering, then
convert the document, and then save it in the Word 2007 format (.docx), the
problem solves itself. We can then go back and re-save it as a .doc file and
everything seems to stay "fixed."

You folks knowledge of Word amazes me. )

 

[Stefan Blom]

I'm glad you got it sorted. It seems as if there was some corruption in the
original file.

By the way, *how* did you fix the numbering?

--
Stefan Blom
Microsoft Word MVP


in message

 

[Jayne]

I'm not sure, but I think the problem occurred because the employee(s) in
question (our legal and leasing departments) prefer to use strikethrough
rather than track changes. Had they used Track Changes on the document,
there would have been no problem as far as i was able to determine. But the
strikethrough caused the document to want to renumber everything, which they
didn't want. So, as I recall, I right clicked the first offending number [in
this case (a) of the second paragraph which Word correctly changed to (a)
from (b) when the first paragraph was struck through], selected Numbering/Set
Numbering Value from the shortcut menu, and changed it back to what it was
originally [(b)]. If I saved it to Word 2003 format, then when I reopened
it, it reverted back to what it was before. But if I converted it, then
saved it as Word 2007, the changes stayed.


Our problem seems to be the result oft our company deciding to use Word 2007
with Word 97-2003 (compatibility mode) as the default. I don't think the
document in question was corrupted, because we've come across this in
numerous other documents not related to one another. We've also encountered
idiosyncracies with Excel, apparently because all our Office 2007 products
are set to use 97-2003 formats as the default. I think that is going to
change now so that we use it with its full potential and then only 'save
down' documents that have to be shared with folks who are not on Word 2007
yet.

Hope that answers your question, and again, thanks for your help. This
forum is proving to be a very valuable resource!