Multiple Inbox in Entourage

P

PascalM

As my children are receiving their own e-mails, and would like to send
as well, is there a way to set up multiple inbox and link each of them
to an e-mail account. The idea is to have their messages going into
their personal inbox, and when replying to them, to have their info
used (from etc.)

Any ideas?
 
M

Mickey Stevens

One option would be to set up individual identities (Entourage > Switch
Identity); each identity has a separate folder structure, Address Book,
calendar, notes, and tasks. This would probably be the best option for
keeping everyone's data separate.

Another option, if you want to use one identity for everyone, is to create
several e-mail accounts in Tools > Accounts. Then, you can create separate
folders to direct mail into. Control-click the "Inbox" folder, and select
"New Subfolder" from the contextual menu that appears. Call the new folder
the name of your first account. Repeat for the second account (or however
many accounts you have)

Once both accounts are set up in Tools > Accounts, go to Tools > Rules,
click the "Mail (POP)" tab, and create a new rule that looks like this:
* Execute criteria if any criteria are met
IF Account is <account 1>
THEN Move message <the new folder you created for account 1>

Make sure the "Enabled" checkbox is checked, and click OK. Then, repeat for
the second account (or however many accounts you have). Now, when you
receive mail, the messages should be directed into the new folders you
created.
 
P

Paul Berkowitz

The only thing I would add to Mickey's answer is that if you like the first
option - keeping everything private in separate identities - you should
probably go one step further and make separate OS X accounts in System
preferences / Accounts.

The reason I say this is that if you simply make separate Entourage
identities within one OS user account, then every time someone comes in and
wants to switch to his own identity, you first have to save every document
in every Microsoft Office application - Word, Excel, PowerPoint - and quit
them, as well as MSN Messenger if it's open. (This is because all Office
apps access the current Entourage identity's address book, scrapbook, etc.)
This can be a very big nuisance.

With separate OS user accounts in Panther and Tiger (OS 10.3 and 10.4), each
user has a separate Entourage identity naturally. But - much more useful -
you can Enable "Fast User Switching" in System
Preferences/Accounts/[unlock]/Login Options . That way you don't have to
quit anything at all. Just switch to the new user, check messages, reply,
switch back to original user, etc. etc. It may mean that you'll want to save
many documents to the "Shared" user in /Users/Shared/, so that everyone can
get to them. I guess that can be a bit of a nuisance too, but much easier to
deal with, I think.

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

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