Newsletter Revamp

[John]

(4 sheet, 16 page booklet newsletter created in Word 2000, 2 sheets per
page, default printer an ancient laserjet, actually printing on HP
Photosmart 1215, manually duplexed.)


1. http://word.mvps.org/FAQs/ Thanks!!!!! An outstanding resource I've
used many times. I'm always learning and re-learning there.
(But couldn't you change that unreadable orange color? I end up doing a
mouse over so I can read the headings in green.)

2. Floating graphics, what's the best way? By themselves, in a frame, or
in a floating table?

3. I want outlined boxes on the mailing page for stamp and label
placement. Again, what's the best way? Table, frame, autoshape, or text box?

4. For pull quotes there's a floating graphic and a floating 3 column
table for the text. Is there a better way to do this?

5. I have a graphical TTF font that I use for bullets and a couple of
graphics, but it doesn't stick to the document using 'Embed True Type
Fonts'. Any ideas? (Yes, there is a style for it in the template.)

6. Someone else printed it and had serious problems, enough that he'll
"never do that again!" He has Word '02 and an HP PSC 2410 printer,
which has the same margins as my HP Photosmart 1215 that works fine. Any
ideas why he had so much trouble? (Reversed pages, huge swap file (All
the floating objects I assume.), only printed one book at a time...)

TIA

John

 

[Cindy M -WordMVP-]

Hi John,

2. Floating graphics, what's the best way? By themselves, in a frame, or
in a floating table?

That's a tough one, because it sorta "depends". Usually, I use a frame because
- they (and the content) are visible in all views
- the content can be picked up for TOCs, etc.
- I can create (and edit) a style with a frame and its properties as part
of the style definition

The one thing, in more recent versions of Word, that makes me hesitant about
frames is that the anchor is no longer really associated with the paragraph
next to which you see it. Generally, this isn't a problem, but it can be one
if you need to shift a lot of text around.

3. I want outlined boxes on the mailing page for stamp and label
placement. Again, what's the best way? Table, frame, autoshape, or text box?

In this case, I'd say table, although I'd only float it if absolutely
necessary. (Anything that "floats" is a potential problem.) Other than that,
I'd want to know how you plan to USE these areas (mail merge, VBA, just print
the boxes...)

4. For pull quotes there's a floating graphic and a floating 3 column
table for the text. Is there a better way to do this?

I'm not clear on how your layout is supposed to be (the floating graphic?).
But generally, I'd create a style with the necessary left and right indents.
Easier to apply than inserting a table, and easier to adjust if something
changes (as opposed to having to resize each and every table if you decide it
needs to be that much narrower or wider or something)

5. I have a graphical TTF font that I use for bullets and a couple of
graphics, but it doesn't stick to the document using 'Embed True Type
Fonts'. Any ideas? (Yes, there is a style for it in the template.)

If you don't get an answer to this, here, try in the word.printingfonts
newsgroup.

6. Someone else printed it and had serious problems, enough that he'll
"never do that again!" He has Word '02 and an HP PSC 2410 printer,
which has the same margins as my HP Photosmart 1215 that works fine. Any
ideas why he had so much trouble? (Reversed pages, huge swap file (All
the floating objects I assume.), only printed one book at a time...)

Again, I'd ask this in the printingfonts newsgroup. At a guess, he may have
less RAM on his machine and/or in the printer. Perhaps he also needs an
updated printer driver.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or
reply in the newsgroup and not by e-mail

 

[Suzanne S. Barnhill]

A few more comments:

4. For pull quotes, if you want them to overlap the space between two
columns (as is common), use a frame.

5 and 6. Your best bet for portability is to convert to PDF.

 

[John]

Images of cover pages and inside pages:
http://www.jwfunke.net/crossroads/crossroads.htm

In this case, I'd say table, although I'd only float it if absolutely
necessary. (Anything that "floats" is a potential problem.) Other than that,
I'd want to know how you plan to USE these areas (mail merge, VBA, just print
the boxes...)

The only use is so stamps and labels are placed correctly on the hard
copy, as other people will be doing it.

Right now, I have an inline table for return and logo, an empty outlined
frame where the label goes and an empty outlined frame where the stamp goes.

I'm not clear on how your layout is supposed to be (the floating graphic?).
But generally, I'd create a style with the necessary left and right indents.
Easier to apply than inserting a table, and easier to adjust if something
changes (as opposed to having to resize each and every table if you decide it
needs to be that much narrower or wider or something)

Just a clip art picture under the text. Seen on page 3.

The caption on page 2 is similar, the only difference is that it's an
autoshape instead of clip art.

John

 

[John]

If you don't get an answer to this, here, try in the word.printingfonts
newsgroup.

The font in question is set for "No Embedding Allowed." (Text below
snipped from word.printingfonts.)

John