No fax numbers

[Gargamil]

How do I list only those contacts with emails addresses. Does anyone send
faxes any more??

g

 

[Andrea Jones]

You can put a filter on your contacts to see only contacts which have an
e-mail address while viewing your contacts folder. Click on the view menu
and choose Current View and then Customise Current view (you'll see this
under Arrange By in Outlook 2003). Click on the Filter button and then
click the Advanced tab. Click the Field button and choose E-mail from the
E-mail fields and then 'is not blank' in the middle box, click the 'Add to
list' button and then click OK to come out of the windows, you should now
only see contacts with an e-mail address and the top right corner of your
contact folder should say 'Filter Applied'. You will have to return to the
Customise Current View window and clear the filter criteria to remove the
filter.

Andrea Jones
www.allaboutoffice.co.uk

 

[Russ Valentine [MVP-Outlook]]

I rather suspect the OP was talking about the address book not the Contacts
Folder. The Outlook Address Book has always included all electronic
addresses. Outlook considers fax numbers to be valid electronic addresses,
since there are many client- and server-based components that can use such
addresses. And yses, many people still use them.

One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book.

There are a couple of utilities that can help you hide fax numbers from the
address book. See http://www.rsoutlook.com/us/rshifa.htm and
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers).

Another way to avoid avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.