Numbering, numbering, numbering

[C]

Hello everyone,

I'm quite sure you heard this one billion times. Topic Word 2007 SP1

I have lawyers who copy-paste information from legal documents into one word
document. So at the end they will have numbers, letters, dots - every
possible thing in their word document. I would like to know, how it's
possible to reset numbering? Or continue previous one? For example:

1. some quote
a) text
b) text
7. some text
9. some text
9.1 some text
9.2 some text
1. text
2. text

As you see, very mixed up numbering - result of copy-paste from various
documents.

Even thou, I get all these numbered easily, but with function "Continue
numbering" it wount continue previous numbering. If I have 1.2.3. and then
some "random" numbers and when I order them to continue previous, it wount do
it. In word 2000 it was working. In 2003 and 2007 not working.

Any ideas there? Oh, and how to get rid of these "billions" of options if u
click numbering button? It's no help, except confusing people.

Please answer to [email protected]

Best regards and thanks in advance,

Ivan

 

[macropod]

Hi Ivan,

This is what Word's Heading Styles are used for. You can define Heading Styles to use numbers, letters, roman numerals, etc. By
setting up the numbering of Heading2 to be dependent on Heading1 and the numbering of Heading3 to be dependent on Heading2, you can
automatically get a document organised along the lines of:
1 Heading1
1.1 Heading2
Some text
1.1.1 Heading3
Some text
1.1.2 Heading3
1.2 Heading2
Some text
1.2.1 Heading3
Some text
2 Heading1
2.1 Heading2
Some text
2.1.1 Heading3
Some text
2.2 Heading2
Some text
2.1.2 Heading3
Some text
2.2.1 Heading3
Some text

The beauty of Styles in Word is that, if you decide that all paragraphs of a given style should be formatted differently, all you
need to do is to change the formatting for the style, rather than changing every one of those paragraphs individually.

By using Heading Styles, you can also have Word generate a Table of Contents if you need one.

Also as a rule, if you copy paragraphs from one document to another, and both use the same Styles, the imported paragraphs will
adopt the formatting that applies to the same Style in the target document.

Cheers

 

[C]

Hi,

I don't think you understand me right - atleast your information did not
help my problem. Let me try explain again. Document looks like this:

1. bold text with underlined text
2. bold text with some italic text
3. regular text
ii. some regular text
iii. some regular text
4. some regular text
a. some text
a. some text
b. some text
c. some text
7. text
1. some bold text
2. some bold text
3. some bold text


Now what I need is that lawyer who copy-pasted all that from many different
documents could have above information looking like this.

1.
2.
3.
3.1
3.2
4.
4.1
4.2
4.3
4.4
5.
6.
7.
8.

Without wasting so much time. I can fix this yes, secretarys too, but my
managing partners wount waste 1 hour fixing that numbering stuff. I need some
easy way to do it, because I think we all do it hard way, wasting a lot time.

What would you suggest to have first example look like second example in
fastest way - and easy to explain for users.

Thanks so much for your time and answers,

Best regards,

Ivan

Hi Ivan,

This is what Word's Heading Styles are used for. You can define Heading Styles to use numbers, letters, roman numerals, etc. By
setting up the numbering of Heading2 to be dependent on Heading1 and the numbering of Heading3 to be dependent on Heading2, you can
automatically get a document organised along the lines of:
1 Heading1
1.1 Heading2
Some text
1.1.1 Heading3
Some text
1.1.2 Heading3
1.2 Heading2
Some text
1.2.1 Heading3
Some text
2 Heading1
2.1 Heading2
Some text
2.1.1 Heading3
Some text
2.2 Heading2
Some text
2.1.2 Heading3
Some text
2.2.1 Heading3
Some text

The beauty of Styles in Word is that, if you decide that all paragraphs of a given style should be formatted differently, all you
need to do is to change the formatting for the style, rather than changing every one of those paragraphs individually.

By using Heading Styles, you can also have Word generate a Table of Contents if you need one.

Also as a rule, if you copy paragraphs from one document to another, and both use the same Styles, the imported paragraphs will
adopt the formatting that applies to the same Style in the target document.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hello everyone,

I'm quite sure you heard this one billion times. Topic Word 2007 SP1

I have lawyers who copy-paste information from legal documents into one word
document. So at the end they will have numbers, letters, dots - every
possible thing in their word document. I would like to know, how it's
possible to reset numbering? Or continue previous one? For example:

1. some quote
a) text
b) text
7. some text
9. some text
9.1 some text
9.2 some text
1. text
2. text

As you see, very mixed up numbering - result of copy-paste from various
documents.

Even thou, I get all these numbered easily, but with function "Continue
numbering" it wount continue previous numbering. If I have 1.2.3. and then
some "random" numbers and when I order them to continue previous, it wount do
it. In word 2000 it was working. In 2003 and 2007 not working.

Any ideas there? Oh, and how to get rid of these "billions" of options if u
click numbering button? It's no help, except confusing people.

Please answer to [email protected]

Best regards and thanks in advance,

Ivan

 

[Suzanne S. Barnhill]

May I suggest manual numbering?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Hi,

I don't think you understand me right - atleast your information did not
help my problem. Let me try explain again. Document looks like this:

1. bold text with underlined text
2. bold text with some italic text
3. regular text
ii. some regular text
iii. some regular text
4. some regular text
a. some text
a. some text
b. some text
c. some text
7. text
1. some bold text
2. some bold text
3. some bold text


Now what I need is that lawyer who copy-pasted all that from many
different
documents could have above information looking like this.

1.
2.
3.
3.1
3.2
4.
4.1
4.2
4.3
4.4
5.
6.
7.
8.

Without wasting so much time. I can fix this yes, secretarys too, but my
managing partners wount waste 1 hour fixing that numbering stuff. I need
some
easy way to do it, because I think we all do it hard way, wasting a lot
time.

What would you suggest to have first example look like second example in
fastest way - and easy to explain for users.

Thanks so much for your time and answers,

Best regards,

Ivan

Hi Ivan,

This is what Word's Heading Styles are used for. You can define Heading
Styles to use numbers, letters, roman numerals, etc. By
setting up the numbering of Heading2 to be dependent on Heading1 and the
numbering of Heading3 to be dependent on Heading2, you can
automatically get a document organised along the lines of:
1 Heading1
1.1 Heading2
Some text
1.1.1 Heading3
Some text
1.1.2 Heading3
1.2 Heading2
Some text
1.2.1 Heading3
Some text
2 Heading1
2.1 Heading2
Some text
2.1.1 Heading3
Some text
2.2 Heading2
Some text
2.1.2 Heading3
Some text
2.2.1 Heading3
Some text

The beauty of Styles in Word is that, if you decide that all paragraphs
of a given style should be formatted differently, all you
need to do is to change the formatting for the style, rather than
changing every one of those paragraphs individually.

By using Heading Styles, you can also have Word generate a Table of
Contents if you need one.

Also as a rule, if you copy paragraphs from one document to another, and
both use the same Styles, the imported paragraphs will
adopt the formatting that applies to the same Style in the target
document.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hello everyone,

I'm quite sure you heard this one billion times. Topic Word 2007 SP1

I have lawyers who copy-paste information from legal documents into one
word
document. So at the end they will have numbers, letters, dots - every
possible thing in their word document. I would like to know, how it's
possible to reset numbering? Or continue previous one? For example:

1. some quote
a) text
b) text
7. some text
9. some text
9.1 some text
9.2 some text
1. text
2. text

As you see, very mixed up numbering - result of copy-paste from various
documents.

Even thou, I get all these numbered easily, but with function "Continue
numbering" it wount continue previous numbering. If I have 1.2.3. and
then
some "random" numbers and when I order them to continue previous, it
wount do
it. In word 2000 it was working. In 2003 and 2007 not working.

Any ideas there? Oh, and how to get rid of these "billions" of options
if u
click numbering button? It's no help, except confusing people.

Please answer to [email protected]

Best regards and thanks in advance,

Ivan

 

[macropod]

Hi Ivan,

Word's Heading Styles will do that - simply set up a template with the required formatting and, when you get a document where the
formatting's all over the place, simply copy the text & paste it as unformatted text into a new document based on your template.
Then go through it and apply the appropriate heading styles to the various paragraphs. The most you'll then need to do is to delete
the 'hard-coded' paragraph numbers that came across with the original. From then on, if you want to add or delete paragraphs, the
numbering will automatically update as needed.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hi,

I don't think you understand me right - atleast your information did not
help my problem. Let me try explain again. Document looks like this:

1. bold text with underlined text
2. bold text with some italic text
3. regular text
ii. some regular text
iii. some regular text
4. some regular text
a. some text
a. some text
b. some text
c. some text
7. text
1. some bold text
2. some bold text
3. some bold text


Now what I need is that lawyer who copy-pasted all that from many different
documents could have above information looking like this.

1.
2.
3.
3.1
3.2
4.
4.1
4.2
4.3
4.4
5.
6.
7.
8.

Without wasting so much time. I can fix this yes, secretarys too, but my
managing partners wount waste 1 hour fixing that numbering stuff. I need some
easy way to do it, because I think we all do it hard way, wasting a lot time.

What would you suggest to have first example look like second example in
fastest way - and easy to explain for users.

Thanks so much for your time and answers,

Best regards,

Ivan

Hi Ivan,

This is what Word's Heading Styles are used for. You can define Heading Styles to use numbers, letters, roman numerals, etc. By
setting up the numbering of Heading2 to be dependent on Heading1 and the numbering of Heading3 to be dependent on Heading2, you
can
automatically get a document organised along the lines of:
1 Heading1
1.1 Heading2
Some text
1.1.1 Heading3
Some text
1.1.2 Heading3
1.2 Heading2
Some text
1.2.1 Heading3
Some text
2 Heading1
2.1 Heading2
Some text
2.1.1 Heading3
Some text
2.2 Heading2
Some text
2.1.2 Heading3
Some text
2.2.1 Heading3
Some text

The beauty of Styles in Word is that, if you decide that all paragraphs of a given style should be formatted differently, all you
need to do is to change the formatting for the style, rather than changing every one of those paragraphs individually.

By using Heading Styles, you can also have Word generate a Table of Contents if you need one.

Also as a rule, if you copy paragraphs from one document to another, and both use the same Styles, the imported paragraphs will
adopt the formatting that applies to the same Style in the target document.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hello everyone,

I'm quite sure you heard this one billion times. Topic Word 2007 SP1

I have lawyers who copy-paste information from legal documents into one word
document. So at the end they will have numbers, letters, dots - every
possible thing in their word document. I would like to know, how it's
possible to reset numbering? Or continue previous one? For example:

1. some quote
a) text
b) text
7. some text
9. some text
9.1 some text
9.2 some text
1. text
2. text

As you see, very mixed up numbering - result of copy-paste from various
documents.

Even thou, I get all these numbered easily, but with function "Continue
numbering" it wount continue previous numbering. If I have 1.2.3. and then
some "random" numbers and when I order them to continue previous, it wount do
it. In word 2000 it was working. In 2003 and 2007 not working.

Any ideas there? Oh, and how to get rid of these "billions" of options if u
click numbering button? It's no help, except confusing people.

Please answer to [email protected]

Best regards and thanks in advance,

Ivan

 

[Jeff Wiseman]

Hi there!

Actually, macropod did moreor less answer your question--the only
decent way to do it is using styles. By your response I get the
impression that you might not be real familiar with them.

Try this on your document, view it in "Normal" view then under
Word -> Preferences -> View -> Window, set the Style Area Width
value to something other than the default 0 value (another one of
MS's absolutely idiotic defaults IMHO) such as .8 to 1.0 inches
or thereabouts.

Now you may be able to see part of your problem. All of he first
level paragraphs should ideally have the same style name, all of
the second the same name as well but different from the first,
and so on. The number lists being used should be defined in those
style and NOT applied using the numbering or bullet buttons. I
suspect that you may have a mix of styles, or everything is a
"Normal" style with each paragraph being highly custom and
disjoint from the others.

In the example you gave below, you have at LEAST 3 different
number lists being used (instead of a single outline number list
for all). Conceptually, you would think that the solution would
be to select the autonumbers on the paragraphs that seem to be
out of sequence and change them to the same autonumbers being
used in the other paragraphs. Unfortunately, the way MS designed
the number list galleries and the "Numbering" button, this is
(for all intents and purposes) impossible.

When you have styles defined with outline number lists (e.g.,
Heading 1, Heading 2, etc), all you do is select all of the level
1 paragraphs and apply the appropriate style. Then do the same to
the next level paragraphs.

Anyway, the bottom line is, in spite of how rigorously MS has
tried to Hide the core construct of their tool (i.e., styles) in
order to "simplify" it, anyone that does not familiarize
themselves with styles are doomed to continued confusion as to
why they can't seem to control their documents.

Hope this helps some

- Jeff

Hi,

I don't think you understand me right - atleast your information did not
help my problem. Let me try explain again. Document looks like this:

1. bold text with underlined text
2. bold text with some italic text
3. regular text
ii. some regular text
iii. some regular text
4. some regular text
a. some text
a. some text
b. some text
c. some text
7. text
1. some bold text
2. some bold text
3. some bold text


Now what I need is that lawyer who copy-pasted all that from many different
documents could have above information looking like this.

1.
2.
3.
3.1
3.2
4.
4.1
4.2
4.3
4.4
5.
6.
7.
8.

Without wasting so much time. I can fix this yes, secretarys too, but my
managing partners wount waste 1 hour fixing that numbering stuff. I need some
easy way to do it, because I think we all do it hard way, wasting a lot time.

What would you suggest to have first example look like second example in
fastest way - and easy to explain for users.

Thanks so much for your time and answers,

Best regards,

Ivan


:

Hi Ivan,

This is what Word's Heading Styles are used for. You can define Heading Styles to use numbers, letters, roman numerals, etc. By
setting up the numbering of Heading2 to be dependent on Heading1 and the numbering of Heading3 to be dependent on Heading2, you can
automatically get a document organised along the lines of:
1 Heading1
1.1 Heading2
Some text
1.1.1 Heading3
Some text
1.1.2 Heading3
1.2 Heading2
Some text
1.2.1 Heading3
Some text
2 Heading1
2.1 Heading2
Some text
2.1.1 Heading3
Some text
2.2 Heading2
Some text
2.1.2 Heading3
Some text
2.2.1 Heading3
Some text

The beauty of Styles in Word is that, if you decide that all paragraphs of a given style should be formatted differently, all you
need to do is to change the formatting for the style, rather than changing every one of those paragraphs individually.

By using Heading Styles, you can also have Word generate a Table of Contents if you need one.

Also as a rule, if you copy paragraphs from one document to another, and both use the same Styles, the imported paragraphs will
adopt the formatting that applies to the same Style in the target document.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hello everyone,

I'm quite sure you heard this one billion times. Topic Word 2007 SP1

I have lawyers who copy-paste information from legal documents into one word
document. So at the end they will have numbers, letters, dots - every
possible thing in their word document. I would like to know, how it's
possible to reset numbering? Or continue previous one? For example:

1. some quote
a) text
b) text
7. some text
9. some text
9.1 some text
9.2 some text
1. text
2. text

As you see, very mixed up numbering - result of copy-paste from various
documents.

Even thou, I get all these numbered easily, but with function "Continue
numbering" it wount continue previous numbering. If I have 1.2.3. and then
some "random" numbers and when I order them to continue previous, it wount do
it. In word 2000 it was working. In 2003 and 2007 not working.

Any ideas there? Oh, and how to get rid of these "billions" of options if u
click numbering button? It's no help, except confusing people.

Please answer to [email protected]

Best regards and thanks in advance,

Ivan

 

[Suzanne S. Barnhill]

Please disregard my previous answer. I didn't read your entire question and
thought the example you gave was what you were striving for. As the others
have said, you can create a numbered list based on styles by following the
instructions at
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

May I suggest manual numbering?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Hi,

I don't think you understand me right - atleast your information did not
help my problem. Let me try explain again. Document looks like this:

1. bold text with underlined text
2. bold text with some italic text
3. regular text
ii. some regular text
iii. some regular text
4. some regular text
a. some text
a. some text
b. some text
c. some text
7. text
1. some bold text
2. some bold text
3. some bold text


Now what I need is that lawyer who copy-pasted all that from many
different
documents could have above information looking like this.

1.
2.
3.
3.1
3.2
4.
4.1
4.2
4.3
4.4
5.
6.
7.
8.

Without wasting so much time. I can fix this yes, secretarys too, but my
managing partners wount waste 1 hour fixing that numbering stuff. I need
some
easy way to do it, because I think we all do it hard way, wasting a lot
time.

What would you suggest to have first example look like second example in
fastest way - and easy to explain for users.

Thanks so much for your time and answers,

Best regards,

Ivan

Hi Ivan,

This is what Word's Heading Styles are used for. You can define Heading
Styles to use numbers, letters, roman numerals, etc. By
setting up the numbering of Heading2 to be dependent on Heading1 and the
numbering of Heading3 to be dependent on Heading2, you can
automatically get a document organised along the lines of:
1 Heading1
1.1 Heading2
Some text
1.1.1 Heading3
Some text
1.1.2 Heading3
1.2 Heading2
Some text
1.2.1 Heading3
Some text
2 Heading1
2.1 Heading2
Some text
2.1.1 Heading3
Some text
2.2 Heading2
Some text
2.1.2 Heading3
Some text
2.2.1 Heading3
Some text

The beauty of Styles in Word is that, if you decide that all paragraphs
of a given style should be formatted differently, all you
need to do is to change the formatting for the style, rather than
changing every one of those paragraphs individually.

By using Heading Styles, you can also have Word generate a Table of
Contents if you need one.

Also as a rule, if you copy paragraphs from one document to another, and
both use the same Styles, the imported paragraphs will
adopt the formatting that applies to the same Style in the target
document.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hello everyone,

I'm quite sure you heard this one billion times. Topic Word 2007 SP1

I have lawyers who copy-paste information from legal documents into
one word
document. So at the end they will have numbers, letters, dots - every
possible thing in their word document. I would like to know, how it's
possible to reset numbering? Or continue previous one? For example:

1. some quote
a) text
b) text
7. some text
9. some text
9.1 some text
9.2 some text
1. text
2. text

As you see, very mixed up numbering - result of copy-paste from
various
documents.

Even thou, I get all these numbered easily, but with function
"Continue
numbering" it wount continue previous numbering. If I have 1.2.3. and
then
some "random" numbers and when I order them to continue previous, it
wount do
it. In word 2000 it was working. In 2003 and 2007 not working.

Any ideas there? Oh, and how to get rid of these "billions" of options
if u
click numbering button? It's no help, except confusing people.

Please answer to [email protected]

Best regards and thanks in advance,

Ivan