Organising Email

J

Joe

Hi All

I am wondering what options are open to me for managing my email?

When using MS Outlook on Windows I can create data files to organise my
emails and then open or close these data files as I need them.

When using Entourage on a Mac, I don't seem to have any similar option?
Currently I have 300 Folders/Subfolders and over 83,000 emails located
within them.

This worried me as everything is located in one "Database" file, which,
although I have backed up, does not really put me at ease.

With so many projects etc that I am working on, there must be a better way
to do this without having to use another email client?

Any suggestions?

Also, is there a maximum file size that Entourage accepts for the "Database"
file?

Many thanks,

Joe.
 
D

Diane Ross

When using MS Outlook on Windows I can create data files to organise my
emails and then open or close these data files as I need them.

When using Entourage on a Mac, I don't seem to have any similar option?
Currently I have 300 Folders/Subfolders and over 83,000 emails located
within them.
Click to expand...

You might consider creating multiple Identities in Entourage. It¹s fairly
easy to switch Identities.

Duplicate your current Identity. Create a custom mail view to weed out the
older mail. You might even want to consider for example creating an archive
Identity for each year.

Select the messages in the custom view and delete. This will leave you will
your setup but with fewer messages.

Learn About Custom Views

This worried me as everything is located in one "Database" file, which,
although I have backed up, does not really put me at ease.

With so many projects etc that I am working on, there must be a better way
to do this without having to use another email client?
Click to expand...
You might want to read over this about projects. Troubleshooting Project
Center Projects

Also, is there a maximum file size that Entourage accepts for the "Database"
file?
Click to expand...

The Entourage 2004 database has no size limit, just a limit to the number of
items in the Entourage database: 2 million database items.

Note: Database items, not Entourage objects (such as messages, contacts,
events, etc.). Dave Cortright, Entourage developer, explains it this way: An
email or news message is actually TWO database items, and for anyone with
near a million Entourage objects (messages, contacts, events, etc.), they
will almost all be messages - the other stuff will be "loose change". So the
limit is effectively just under 1 million messages. Entourage will notify
you if you ever approach the limit.
--
Diane Ross, Microsoft Mac MVP
Entourage Help Page
<http://www.entourage.mvps.org/>
One of the top five MS Entourage resources listed on the Entourage Blog.
<http://blogs.msdn.com/entourage/>
 
J

Joe

Many thanks Diane.

Will have a look into your suggestions. Haven't really looked into using
different identities as I primarily work off one email address...

Will start experimenting with this and custom views.
 
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