organizing incoming mail in entourage

M

mas

Email Client: pop

How can i automatically move incoming mail DIRECTLY into SUB-FOLDERS within the INBOX? Thanks
 
M

mas

How can i automatically move incoming mail DIRECTLY into SUB-FOLDERS within
the INBOX? Thanks
Click to expand...

You mean other than using Rules?

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Thank you for the reply. Yes I mean other than RULES.
 
B

Barry Wainwright

Thank you for the reply. Yes I mean other than RULES.
Click to expand...

Other than using rules, you would have to do it manually.

What is your objection to using rules?
 
M

mas

Thank you for the reply. Yes I mean other than RULES.
Click to expand...

Other than using rules, you would have to do it manually.

What is your objection to using rules?
[/QUOTE]
Barry Thank you.

I have no objection to using rules. Could you please guide me with some examples. Thanks
 
B

Barry Wainwright

Barry Thank you.

I have no objection to using rules. Could you please guide me with some
examples. Thanks
Click to expand...

In the Tools menu, select 'Rules...'

Select the tab applicable to your type of account (POP, IMAP etc)

Click the 'new' button

Type a name for this rule in the first box.

Under the 'if' section you set your message selection criteria - this
will decide what messages this rule acts on. the default is 'all
messages'. Select the 'all messages' drop down and change it to 'from'.
you now get a 'match type' box and a dat box. 'contains' is the default,
and the data is filled in from the current selected message - you can
change this if you want to.

Now set your rule actions...

Under the 'then' section, two default actions will be set up. These are
'change status' to 'not junk' and 'set category' to 'none'. Change the
first of these actions to 'move message' and in the destination box,
select the folder you want the messages to be moved to. Select the
second action, then click the 'delete' button at the top of the 'then'
section.

save & close the dialogs and the rule will now be working and moving
mail that matches the criteria as it arrives.

Experiment with the other selection criteria and the other actions
available.
 
D

Diane Ross

[email protected] said:
I have no objection to using rules. Could you please guide me with some
examples. Thanks
Click to expand...

<http://www.entourage.mvps.org/rules/index.html>

Read the basics first!

<http://www.entourage.mvps.org/rules/index.html#basics>

Get Started Lesson on using Rules:

Let's say you have no custom rules created. You have a ton of mail in your
Inbox and Junk folder. If it's in your Junk folder and it's good mail,
select "This is not junk" and add the entry to your Address Book.
[IMPORTANT] Having an up to date Address Book is key to managing your mail
and using rules. Assign a category to every entry in your Address Book. You
can select using command-select to quickly add a lot of entries to one
category.

Select the first message in your InBox. Can this message be sorted by
a category like Work, Buddy, Family, Announcements, Newsletters? If yes,
then assign a category to the contact and set a rule.

My Buddy Rule:

From is in category Buddy
Is not in a mailing list

Move to folder Buddy
Run AppleScript Play sound (I like to use this action so I can hear when I
get mail from my buddies)

<http://www.entourage.mvps.org/rules/sounds.html>

Look through other email in the Inbox and see if there are other emails
there from Buddies. Assign categories to these contacts if you haven't
already assigned in
your Address Book and run "All Rules". This will move all buddy mail from
your Inbox.

Take the next message, create a rule. Can you assign this to a category, or
do you need a specialized rule?

Some specialized rules you might want:

Remove incoming attachments with one of the "remove attachment" scripts.
They will save, remove and link the saved files to the message, so you can
open the file directly from the message.

<http://www.entourage.mvps.org/script/fav_scripts.html#favscript17>

<http://scriptbuilders.net/files/saveattachments20041.0.0.html>

Also remove your outgoing attachments with a rule. This is assuming your
outgoing attachments are stored elsewhere on your computer. No need to have
them duplicated and filling up your database.

<http://www.entourage.mvps.org/rules/example/rule001.html>

I suggest that you create a rule for Junk Mail where "From is Me".

This catches the real spam where it appears the mail is from you and not
mail you send yourself. I like the first example. I haven't met a spammer
yet that uses Entourage for a sending client.

Junk Mail where "From is Me"

<http://www.entourage.mvps.org/rules/example/rule012.html>

Last, I HIGHLY suggest you use a nospam address for posting on newsgroups.

<http://www.entourage.mvps.org/get_started/tip019.html>

Hope this helps.
 
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