Password Protect -- is it possible?

H

hlam

We have a shared Outlook 2000 on every employee's PC. Now I want each one of
them to have their own folder to store their own moved from inbox. I want
these folders to have password protected so that nobody can have access
except the one who has a password on it. Can someone show me how this can be
achieved?

Note - the inbox has not password for everybody's access.
 
L

Lanwench [MVP - Exchange]

You can password protect the PST files if you wish....but not subfolders
within a PST file. Each user would need their own PST file for that.
 
H

hlam

Too sad to hear that I cannot have subfolders password protected. Anyway
thank you for your reply.

"Lanwench [MVP - Exchange]"
 
R

Rob Schneider

Why not use the Operating System for providing this protection ... on
the employee's PC or on the shared file server. Folders are
password-protected using standard permissions.

If you really want even more access control, then make the folder
encrypted (but if you do this ensure that you understand how this works
so that you don't do something to destroy the data access forever). For
NT-type operating systems (NT, Windows 2000, Windows Server 2003, XP)
all this fully documented in the "help" for both file permissions and
encryption.

Also, you should secure the "door" to the computer. Use password-enabled
screen savers and get people in habit of pressing Windows-L key to
"lock" when they leave their desk. This prevents others from using the
machine to get into these controlled folders you are creating.

Finally ... what's the risk/threats you are trying to control? Only you
can judge if the benefit of these new controls are appropriate for the
risk/threats. I'm sure you've done this, but think through the
unintended consequences of the additional controls.

Hope this is useful to you. Let us know.

rms
 
H

hlam

Thanks for your reply.

At work each employee has her own PC and access to the Outlook as at the
same user, that is the same PST folder. For this time being we have 1 girl
responsible to receive all mail and put into a read folder once printed for
everybody.

What I want to do is to have each one responsible for their own mail and
move to their own folder themselves. The password is to protect no mail is
mistakenly moved. Is there a way that I can move mail to somewhere outside
the Personal Folder in name of each employee and password protected?
 
L

Lanwench [MVP - Exchange]

hlam said:
Thanks for your reply.

At work each employee has her own PC and access to the Outlook as at
the same user, that is the same PST folder. For this time being we
have 1 girl responsible to receive all mail and put into a read
folder once printed for everybody.

What I want to do is to have each one responsible for their own mail
and move to their own folder themselves. The password is to protect
no mail is mistakenly moved. Is there a way that I can move mail to
somewhere outside the Personal Folder in name of each employee and
password protected?
Click to expand...

No....
Does everyone have their own e-mail account? If so, set up multiple mail
profiles, one for each user, with his/her own PST file, each PST file
password protected. That would be the easiest way to do this.

Rob Schneider said:
Why not use the Operating System for providing this protection ... on
the employee's PC or on the shared file server. Folders are
password-protected using standard permissions.

If you really want even more access control, then make the folder
encrypted (but if you do this ensure that you understand how this
works so that you don't do something to destroy the data access
forever). For NT-type operating systems (NT, Windows 2000, Windows
Server 2003, XP) all this fully documented in the "help" for both
file permissions and encryption.

Also, you should secure the "door" to the computer. Use
password-enabled screen savers and get people in habit of pressing
Windows-L key to "lock" when they leave their desk. This prevents
others from using the machine to get into these controlled folders
you are creating.

Finally ... what's the risk/threats you are trying to control? Only
you can judge if the benefit of these new controls are appropriate
for the risk/threats. I'm sure you've done this, but think through
the unintended consequences of the additional controls.

Hope this is useful to you. Let us know.

rms



Too sad to hear that I cannot have subfolders password protected.
Anyway thank you for your reply.

"Lanwench [MVP - Exchange]"
<[email protected]> ¦b¶l¥ó
¤¤¼¶¼g...

You can password protect the PST files if you wish....but not
subfolders within a PST file. Each user would need their own PST
file for that.

hlam wrote:

We have a shared Outlook 2000 on every employee's PC. Now I want
each one of them to have their own folder to store their own
moved from inbox. I want these folders to have password protected
so that nobody can have access except the one who has a password
on it. Can someone show me how this can be achieved?

Note - the inbox has not password for everybody's access.
Click to expand...
Click to expand...
Click to expand...
 
B

Brian Tillman

hlam said:
At work each employee has her own PC and access to the Outlook as at
the same user, that is the same PST folder.
Click to expand...

That's just not possible. Only one instance of Outlook can open any given
PST, since it locks it for exclusive access when it opens. There's no way
you can have multiple people use the same PST simultaneously.
 
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