Printing e-newsletter from Outlook

K

kRo

I've created a two-page e-newsletter using the tips provided here ... thank
you to Don Schmidt... But now that I've tested sent it in e-mail I've
discouvered two things. One it doesn't always like to print the graphics -
I'm using a lot of graphs - and prints the text without formatting. Two when
it does print page one (the way it looks in publisher) then it won't print
the second page at all. The printer just spits out an empty page.

Befor anyone asks.... why do you want to print it anyway? This is an update
of business performance that opens up conversations. With all the graphs
people may wish to print it. I just want the option for the "old school"
types in my organization. Any advice would be appreciated.
 
R

Rob Giordano \(Crash\)

And worse is if your viewer doesn't have html email enabled all they'll see
is a bunch o'junk.
Email a PDF of the newsletter instead.


| I've created a two-page e-newsletter using the tips provided here ...
thank
| you to Don Schmidt... But now that I've tested sent it in e-mail I've
| discouvered two things. One it doesn't always like to print the
graphics -
| I'm using a lot of graphs - and prints the text without formatting. Two
when
| it does print page one (the way it looks in publisher) then it won't print
| the second page at all. The printer just spits out an empty page.
|
| Befor anyone asks.... why do you want to print it anyway? This is an
update
| of business performance that opens up conversations. With all the graphs
| people may wish to print it. I just want the option for the "old school"
| types in my organization. Any advice would be appreciated.
 
R

Rob Giordano \(Crash\)

deja vu all over again...we musta been typing the same thing at the same
time...oooooo



| Send it as a .pdf attachment.
|
| --
|
| JoAnn Paules
| MVP Microsoft [Publisher]
|
|
|
| | > I've created a two-page e-newsletter using the tips provided here ...
| > thank
| > you to Don Schmidt... But now that I've tested sent it in e-mail I've
| > discouvered two things. One it doesn't always like to print the
| > graphics -
| > I'm using a lot of graphs - and prints the text without formatting. Two
| > when
| > it does print page one (the way it looks in publisher) then it won't
print
| > the second page at all. The printer just spits out an empty page.
| >
| > Befor anyone asks.... why do you want to print it anyway? This is an
| > update
| > of business performance that opens up conversations. With all the graphs
| > people may wish to print it. I just want the option for the "old
school"
| > types in my organization. Any advice would be appreciated.
|
|
 
K

kRo

Hey guys, this is an enternal e-newsletter...one of the benefits is knowing
that our organization has one e-mails system (Outlook) and we are HTML
enabled. As for the PDF - that is not an option really, I need to be able to
create these fast and easy with customized information accessed through
hyperlinks.

Any advice around you experience with the printing issue would be appreciated.
 
D

DavidF

You can't send two pages of a HTML newsletter via email...only one. Read
"Create and send e-mail publications using Publisher":
http://office.microsoft.com/en-us/assistance/HA010743381033.aspx

Then if you have not converted your newsletter to a webpage, do so, and copy
the content from the second page and paste it below the content of the first
page, delete the second page. Read: "Convert Your Publisher Newsletter for
Use on the Web":
http://office.microsoft.com/en-us/assistance/HA010563151033.aspx

Then go to Tools > Options > Web tab and uncheck "Rely on VML..." and "Allow
PNG..." and under E-Mail options uncheck "Send entire...".

Then run the Design Checker under Tools, and fix any problems it finds.

Try it again.

DavidF
 
K

kRo

Thanks for the info David, I'll look it over. But, I have created a two-page
newsletter in Publisher by changing the paper size on the "custom" paper.
From there, Publisher recognizes my document as one page. I have
successfully e-mailed it through the software and I have printed the entire
e-newsletter e-mail from Outlook - on my original test.

However, now that I have place my actual copy into the e-newsletter layout,
I have encountered my print issue. Has anyone had this same issue come up
and a work around? I'm wondering if it has something to do with the
graphics, file size etc.
 
C

Chuck Davis

Is your resistence to pdf or a one page newsletter based on some directive
from above? If so, educate that person.

Also, images in an HTML message, must reside on your intranet server with
links to the image. HTML knows no page boundaries.

If you are using Adobe Acrobat V6 or V7 (not the reader), links are a snap.
 
R

Rob Giordano \(Crash\)

You'll have to manually correct all image urls to point to where the images
are stored on your intranet.

IMO..this whole thing is MUCH easier if you use Outlook Express because OE
embeds the images somehow in the email. I haven't done this with Publisher
created newsletters but I have with other stuff.

And...it still may have problems on individual machines.


| Thanks for the info David, I'll look it over. But, I have created a
two-page
| newsletter in Publisher by changing the paper size on the "custom" paper.
| From there, Publisher recognizes my document as one page. I have
| successfully e-mailed it through the software and I have printed the
entire
| e-newsletter e-mail from Outlook - on my original test.
|
| However, now that I have place my actual copy into the e-newsletter
layout,
| I have encountered my print issue. Has anyone had this same issue come up
| and a work around? I'm wondering if it has something to do with the
| graphics, file size etc.
|
| "DavidF" wrote:
|
| > You can't send two pages of a HTML newsletter via email...only one. Read
| > "Create and send e-mail publications using Publisher":
| > http://office.microsoft.com/en-us/assistance/HA010743381033.aspx
| >
| > Then if you have not converted your newsletter to a webpage, do so, and
copy
| > the content from the second page and paste it below the content of the
first
| > page, delete the second page. Read: "Convert Your Publisher Newsletter
for
| > Use on the Web":
| > http://office.microsoft.com/en-us/assistance/HA010563151033.aspx
| >
| > Then go to Tools > Options > Web tab and uncheck "Rely on VML..." and
"Allow
| > PNG..." and under E-Mail options uncheck "Send entire...".
| >
| > Then run the Design Checker under Tools, and fix any problems it finds.
| >
| > Try it again.
| >
| > DavidF
| > | > > Hey guys, this is an enternal e-newsletter...one of the benefits is
| > > knowing
| > > that our organization has one e-mails system (Outlook) and we are HTML
| > > enabled. As for the PDF - that is not an option really, I need to be
able
| > > to
| > > create these fast and easy with customized information accessed
through
| > > hyperlinks.
| > >
| > > Any advice around you experience with the printing issue would be
| > > appreciated.
| > >
| > > "Rob Giordano (Crash)" wrote:
| > >
| > >> And worse is if your viewer doesn't have html email enabled all
they'll
| > >> see
| > >> is a bunch o'junk.
| > >> Email a PDF of the newsletter instead.
| > >>
| > >>
| > >> | > >> | I've created a two-page e-newsletter using the tips provided here
....
| > >> thank
| > >> | you to Don Schmidt... But now that I've tested sent it in e-mail
I've
| > >> | discouvered two things. One it doesn't always like to print the
| > >> graphics -
| > >> | I'm using a lot of graphs - and prints the text without formatting.
| > >> Two
| > >> when
| > >> | it does print page one (the way it looks in publisher) then it
won't
| > >> print
| > >> | the second page at all. The printer just spits out an empty page.
| > >> |
| > >> | Befor anyone asks.... why do you want to print it anyway? This is
an
| > >> update
| > >> | of business performance that opens up conversations. With all the
| > >> graphs
| > >> | people may wish to print it. I just want the option for the "old
| > >> school"
| > >> | types in my organization. Any advice would be appreciated.
| > >>
| > >>
| > >>
| >
| >
| >
 
D

DavidF

While I still think that the way you are formatting your "two page"
newsletter is probably causing the problem, if you managed to do it once
successfully, then perhaps run the Design Checker to see if it can find a
design error. Also you might want to read "Tips and troubleshooting for
sending a publication page as an e-mail message":
http://office.microsoft.com/en-us/assistance/HP010390591033.aspx

Personally I think that if you continue to try to force a print medium
format into a web medium format, you will continue to have some sort of
problems. For example if you look under the New Publications, Web sites and
E-mail, Email, Newsletter and bring up one of those templates, you will see
the default page width is only 5.818", vs your standard 8.5" wide format for
print documents. The templates use web friendly fonts and designs, which are
different than print. If you want print friendly newsletters, then use PDFs.
If you want html enabled email, then design accordingly. They are two
different mediums.

DavidF
 

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