Project Center Questions

K

Ken

Project center is a very cool feature. I do have a couple of
questions:

1. I've noticed that when I subscribe to a calendar it adds the
calendar entries to my calendar, which in turn end up on my Palm Pilot
when I sync. Is there any way I can simply look at another persons
calendar without addiding the entries to my calendar?

2. Failing that, can I filter out Project Center info from my Palm
when I sync?


Oh yeah, I'm running a G5 iMac with Office 2004 and 10.3.7 if that
makes a difference.

Thanks in advance.
 
P

Paul Berkowitz

Project center is a very cool feature. I do have a couple of
questions:

1. I've noticed that when I subscribe to a calendar it adds the
calendar entries to my calendar, which in turn end up on my Palm Pilot
when I sync. Is there any way I can simply look at another persons
calendar without addiding the entries to my calendar?

2. Failing that, can I filter out Project Center info from my Palm
when I sync?
Click to expand...

Project Center is an Entourage-only thing invented long after the Palm OS in
any case. So Palms don't know anything about projects. If you don't mind
losing some Entourage functionality, you could give all your project events
a "Project" category as primary (wiping out any distinctive category colors
they may otherwise have but still preserving some separate category
functionality within Entourage as secondary categories - you can still
filter on these secondary categories in the Calendar, for example). Then you
could set the HotSync Entourage conduit to exclude "Project" category when
syncing. Come to think of it, it's possible that even having "Project"
category as a secondary category, not displaying color, would still work to
exclude these items from the Palm Sync - I haven't tried that, but you
should.

First make a new "Project" category. Then in the "All Events" custom view in
Calendar area, click on the Project column header to sort by project. You'll
find all the "None" items at the top or bottom. Shift-click the top and
bottom project-bearing events (excluding "None" items) to select them all.
Then Edit/Categories/Assign Categories (or click anywhere in Category
column and select Assign Categories...) to to bring up the big Categories
window. Check the "Project" category you've made, but do NOT press the Make
Primary button at the bottom. Then click OK. This will assign the Project
category to all the items you selected (all the items belonging to any
project) but will not make it primary if they already have another category.
Then go to HotSync Manager/HotSync/Entourage Conduit/Calendar, and choose to
Exclude (Do Not Sync) items with Project category. That should do it. (If by
chance I'm wrong and it excludes only those items where Project is the
Primary category. you'd have to go back and select all the project items and
make Project their primary category. But I don't think you'll have to do
this.)
Oh yeah, I'm running a G5 iMac with Office 2004 and 10.3.7 if that
makes a difference.
Click to expand...
Not in this case, but it's always a good idea to specify.




--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.
 
K

ken

Thanks for your answer. I take it that you're indicating that there is
no way to keep Project center calendar entries from becoming part of
your calendar. Is that the case?
 
B

Barry Wainwright

Thanks for your answer. I take it that you're indicating that there is
no way to keep Project center calendar entries from becoming part of
your calendar. Is that the case?
Click to expand...

Yes. The scheme that is used to share the information requires the data be
imported into your calendar.

However, I suspect that Paul may be slightly misleading - it should be
possible to apply the 'project' category as a secondary category to events
in entourage and then set up the sync conduit to exclude the project
category. This way, you don't lose the primary colour of the other
categories assigned, yet keep the functionality he describes.
 
P

Paul Berkowitz

Yes. The scheme that is used to share the information requires the data be
imported into your calendar.

However, I suspect that Paul may be slightly misleading - it should be
possible to apply the 'project' category as a secondary category to events
in entourage and then set up the sync conduit to exclude the project
category. This way, you don't lose the primary colour of the other
categories assigned, yet keep the functionality he describes.
Click to expand...

Actually half my answer was describing precisely how to do that. Take a
look. That's just what I advised doing. I just wasn't 100% certain that the
HotSync Category Exclusion filter would cover secondary categories without
testing for it, which I can't do at the moment. But, like you, I'm fairly
confident that it will.

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.
 
B

Bruce McL

Project center is a very cool feature. I do have a couple of
questions:

1. I've noticed that when I subscribe to a calendar it adds the
calendar entries to my calendar, which in turn end up on my Palm Pilot
when I sync. Is there any way I can simply look at another persons
calendar without addiding the entries to my calendar?

2. Failing that, can I filter out Project Center info from my Palm
when I sync?


Oh yeah, I'm running a G5 iMac with Office 2004 and 10.3.7 if that
makes a difference.

Thanks in advance.
Click to expand...


Hello all,

I have some questions about sharing of calendar and contact data, but first
let me try to help with this question. I saw some of the other proposed
solutions and they look good. Here is one that I propose.

1. Go to calendar mode and sort for all of your events, not the other shared
events.
2. Select all of your events and make them part of a category called "My
Events."
3. Go into Hotsync Manager: Hotsync Menu: Conduit settings: Entourage
Conduit. Click on the Calendar settings and tell it to synchronize events in
"My Events" category only.

That should do it. The advantage to doing it this way is you are not messing
with the categories of the shared events, only your own events. The
disadvantage is that when you add your own new events you must remember to
put them in the "My Events" category or they will not sync. I looked around
for a way to make this happen automatically but couldn't find it.

As I said I am new here. If I am leading Ken astray here I hope someone else
will jump in and correct me.

Hope this helps, -Bruce.
 
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