Projects and email

I

IT

Hello,
I can¹t seem to figure out how to sync emails for a project. The excel and
word files and all the tasks sync fine but the emails do not show up in
other users project. The email I receive will be in my project/email but
will not be seen in others projects.

Thanks for your assistance,
Thomas
 
P

Paul Berkowitz

I can¹t seem to figure out how to sync emails for a project. The excel and
word files and all the tasks sync fine but the emails do not show up in other
users project. The email I receive will be in my project/email but will not be
seen in others projects.
Click to expand...

Make a Group in the address book containing all the members of your project.

When you get an email that belongs in the project, just Redirect it, or
Forward as Attachment, to the Group. They can add it themselves.

Since you can't alter the Subject, or anything else, when you Redirect, and
since you may not wish to do a normal Forward as it makes you the sender, I
think Forward as Attachment is the best bet. You can use a generic subject
like "Add to Project X" and put nothing else in the message you send, and
they just have to drag the attachment to their Email Watch folder.

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.
 
S

Stefan Seiz

Hello,
I can¹t seem to figure out how to sync emails for a project. The excel and
word files and all the tasks sync fine but the emails do not show up in other
users project. The email I receive will be in my project/email but will not be
seen in others projects.
Click to expand...

It is sad, but that's the way MS implemented the ProjectCenter. Emails
aren's synced. It would be perfectly possible at least when using an IMAP
Mailserver as every message has a unique ID and other people could subscribe
to your IMAP Mailbox etc.

I for one would only need Syncing of Project Emails of ONE account as i use
entourage with the same IMAP acount on my Work-Desktop and another copy of
Entourage on my Laptop and would really love to have complete projects incl.
Email synced on both machines...
 
P

Paul Berkowitz

That's a rather odd attribution line...
It is sad, but that's the way MS implemented the ProjectCenter. Emails
aren's synced. It would be perfectly possible at least when using an IMAP
Mailserver as every message has a unique ID and other people could subscribe
to your IMAP Mailbox etc.

I for one would only need Syncing of Project Emails of ONE account as i use
entourage with the same IMAP acount on my Work-Desktop and another copy of
Entourage on my Laptop and would really love to have complete projects incl.
Email synced on both machines...
Click to expand...

I've said this already once in the past few days:

Put the members of your project team into a group named for the project.

When you want to add an email to the project, Forward it As Attachment to
the group. Indicate in the subject or text of your forward that they should
add it to the project, which they can do by dragging it to their Email Watch
Folder.

In fact this can be automated: agree among yourselves to add [Project Name]
to the subject when you forward as attachment. Then everyone can make a Mail
Rule that if

<Subject> <Contains> <[Project Name]>

Then:

<Move message> to <Project Name Watch folder>

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.
Click to expand...
 
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