Secure Entourage

A

Albert

I was wondering if there is a way to secure Entourage or password
protect Entourage? We have an exchange server and we use Entourage
2004 when I create the account in Entourage I can set Entourage up so
that is will request a password to send/receive e-mail but is there a
way to set up Entourage so that once you launch the application you
will be prompted for a password so that no one can view the contents
of your e-mail.
 
W

William Smith

Albert said:
I was wondering if there is a way to secure Entourage or password
protect Entourage? We have an exchange server and we use Entourage
2004 when I create the account in Entourage I can set Entourage up so
that is will request a password to send/receive e-mail but is there a
way to set up Entourage so that once you launch the application you
will be prompted for a password so that no one can view the contents
of your e-mail.
Click to expand...

Hi Albert!

Microsoft's viewpoint on this, and I agree with them, is that you should
be relying on the security of the Mac OS X system instead.

Unlike Mac OS 9 and earlier systems, Mac OS X is a multi-user system
from the ground up. Security starts first by configuring a system
account for each user. This gives him a secure space for storing not
just his email store (like the Entourage database) but also personal
documents and other files.

Multi-user systems are not meant to be set up with one system account
shared among users. Therefore, if you're concerned with the security of
messages already downloaded to your Entourage database you should be the
only person with access to the system account that you're using.

Hope this helps! bill
 
D

Diane Ross

was wondering if there is a way to secure Entourage or password
protect Entourage? We have an exchange server and we use Entourage
2004 when I create the account in Entourage I can set Entourage up so
that is will request a password to send/receive e-mail but is there a
way to set up Entourage so that once you launch the application you
will be prompted for a password so that no one can view the contents
of your e-mail.
Click to expand...

Adding to what Bill mentioned....

If you want to stay logged in to your computer while you are away from it,
but need to prevent others from using it, you can lock the screen. When you
return to the computer, type your login name and password to continue
working.

Open System Preferences, and then click Security.
Select "Require password to wake this computer from sleep or screen saver."
A person with an administrator account can use their name and password to
unlock the screen.

Locking the screen does not prevent other users from turning off the
computer and restarting it. If you have automatic login selected they can
access your data by restarting the computer.

Logging out automatically

You can set up your computer to log you out after a period of inactivity.
This is a good way to ensure that your information is secure when you can't
get back to your computer as soon as you expected.

IMPORTANT: You should save any documents you've changed and close any
applications that may present a dialog before closing. If any dialogs for
unsaved documents or open applications appear, your computer will not finish
logging you out.

Open System Preferences and click Security.
If some settings are dimmed, click the lock icon and type an administrator
name and password.
Select "Log out after __ minutes of inactivity."
Change the amount of time if you wish, and close the window to save your
changes.
--
Diane Ross, Microsoft Mac MVP
Entourage Help Page
<http://www.entourage.mvps.org/>
One of the top five MS Entourage resources listed on the Entourage Blog.
<http://blogs.msdn.com/entourage/>
 
A

Albert

I was wondering if there is a way to secure Entourage or password
protect Entourage? We have an exchange server and we use Entourage
2004 when I create the account in Entourage I can set Entourage up so
that is will request a password to send/receive e-mail but is there a
way to set up Entourage so that once you launch the application you
will be prompted for a password so that no one can view the contents
of your e-mail.
Click to expand...

Thanks for the responces. The problem that I have is that the
computer is occasionally used by other people so locking the screen
will not work. Is there a way to password protect the Entrourage
Database - Main Identity so that when I launch Entourage I am
immedidately asked for a password before the application goes into the
e-mail? This works in Microsoft's Outlook for Mac but not in
Entourage...thanks!
 
W

William Smith

Albert said:
Thanks for the responces. The problem that I have is that the
computer is occasionally used by other people so locking the screen
will not work. Is there a way to password protect the Entrourage
Database - Main Identity so that when I launch Entourage I am
immedidately asked for a password before the application goes into the
e-mail? This works in Microsoft's Outlook for Mac but not in
Entourage...thanks!
Click to expand...

No. That's why you need to use the Mac OS X security.

In addition to locking the computer you can also enable Fast User
Switching. This allows another person to use his account even if yours
is locked.

Hope this helps! bill
 
H

Hat

I was wondering if there is a way to secure Entourage or password
protect Entourage? We have an exchange server and we use Entourage
2004 when I create the account in Entourage I can set Entourage up so
that is will request a password to send/receive e-mail but is there a
way to set up Entourage so that once you launch the application you
will be prompted for a password so that no one can view the contents
of your e-mail.
Click to expand...

We ran into this problem a lot - just changing identities on multiple-
user computers does not secure Entourage - even if you set up a
password for the account user. We've set up active directory
authentication on all our Macs and it works great. It essentially sets
up a user profile on the desktop level for each user. They would log
into the computer with their active directory account (which is the
same user name/password as their email account on the exchange server)
and see only their own information - including files and email.

There was a little bit of whining from the users who share machines,
i.e., they didn't want to log off of the computer when they were
finished using it, but once they realized EVERYONE could see their
email if they didn't, they stopped whining.
 
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