Sending out an email

[Mitchell]

Is there a way to have project send out an email when a task reaches a
certain percent complete?

 

[Gérard Ducouret]

Mitchell,
In the stand alone version of Project, there is no interactive way to do
that.
In Project Server (PWA) you can use the Remind feature which can do
something quite close to what you want (not exactly)

Gérard Ducouret

 

[jgzigler]

In our office, it takes an act of God to get someone to come in and edit our
registry files (we lowly workers do not have access). So before I go
through the hassle, could you tell me the benefit to having the "Workgroup
Message Handler" functionality activated?

Right now without it, I pull up the FILE menu in project and select " Send
to... Mail Recipient (as schedule note)" and it creates an image of the view
and opens a new memo in Lotus Notes with the image embedded in the memo.

What does the workgroup message handler do that different/easier/better?

Thanks

 

[jgzigler]

So far, the response to my question is underwhelming...

 

[JulieS]

Hi Joel,

It has been awhile since I worked with the workgroup message handler
(Project 2000 and then only with Outlook not Notes) but if I recall
correctly:

After installing the WGsetup.exe file on both the Project Manager's
computer and resources' computers:

PM could create tasks, assign them to resources who had email addresses.
The PM could then send an email message to the resource(s) with an email
containing the information about their assignments. When the resource
accepted the assignments, the assignments were automatically added to
the Outlook task list.

The PM could then notify resources via email with scheduled date
changes. Again, if the resource accepted, the tasks in Outlook would be
updated.

The PM could also request status (tracking) data from the resource. The
resource could then supply actual tracking data in the requested status
report, send back to the PM and the PM could automatically update
tracking data in the Project file.

Again, I've not used the message handler with Lotus Notes. I suggest
taking a look at google groups to see what comments have been posted
about Notes and the workgroup message handler.


I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional information
about Microsoft Project

 

[Rob Schneider]

jgzigler,

Reading the responses, you can correctly conclude it's not easy without
some programming and infrastructure expertise. Temper your expectations.

Hire a programmer who can extract via analysis of the data the criteria
about when to send the email, then send an email using the
infrastructure you have. (I'd probably ask my programmers to do this
via a small program written in Python which interrogates the Project
database using ODBC with a query, then send the email with Python's
email infrastructure... Probably a Python program of about 10-50 lines
or so ... my judgment and experience is that that would be a very cost
effective way to both create and maintain this extra functionality ...).