I am trying to email 300 clients and need it to be easier than one at a
time. I was told to make a group and then send them in bcc or the "to"
field and click on the" don't show to other recepients". But this
leaves me with either my name in the "to" field or a name of the group
which is no good since i woul dlike them to look like i have sent them
individualy to each person from me to their email address. I read on a
post about a separate bcc group messages but can not find the apple
script or mac script for this ...any thoughts? thanks
The way to do what you want is via a Mail Merge (Data Merge to email) in
Word. But first you need to have your 300 clients as actual contacts (not
just group members) with the same Category.
1) Create a category in Entourage with the same name as the group, in
Edit/Categories/Edit Categories.
2) In the Address Book, select the group and in the Category column, assign
the category of the same name you just made. (Or control click anywhere in
the selection, select Categories in the contextual menu, and select the
category you just made.
3) Download my free "Make Group Contacts" script from
MacScripter.net <
http://macscripter.net/scriptbuilders/>
Follow the Installation and Operation steps in the ReadMe.
4) Run the script. Choose the option to apply the group's category to all
the contacts when offered.
5) In Word 2004 (or X), write your message in a Word document (not
Entourage). Leave blank the salutation after "Dear" or similar.
6) In Word, go to Tools/Data Merge Manager. Follow each step, starting with
Create--> Form Letters (Main Document
ocument 1), then Data Source ->
Office Address Book.
7) In Merge Field Step, drag in First_Name, or First_Name Last_Name, or
Title Last_Name, or however you want to address the email. (You can also
drag in the address above if you wish, etc.)
8) When you get to the bottom, click Query Options. Leave the popup at
"Categories". Press "Clear All" button, then check only the Category you
just made in step 1.
9) Then click the button just to its left (tooltip shows "Merge to Email").
10) Enter a message subject in the window that comes up, and choose (plain)
Text or (formatted) HTML. Click "Data merge to Outbox".
11) Back in Entourage, press shift-cmd-K, or select Tools/Send &
Receive/Send All (or just wait for the Send & Receive All schedule to run).
Done.
--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <
http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <
http://macscripter.net/scriptbuilders/>
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PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.
