Set default mail signature in Outllok

[Lars_G]

Is it possible set a default mail signature programmaticaly in Outlook.

We have created solutions for a couple of customers that creates mail
signatures based on data from SQLServer, Directory service etc.. The mail
signatures must follow the company standard so the users doesn't create their
own mail signatures. The problem is that the first time a user want to use a
signture he/she must select that signature in the dialog.

The customers wants the newly created signatures (three files) to
automatically be available in the list of signatures in the Signature menu,
without any action from the user. Is this possible? I have not yet figured
out where the menu items are stored, obiously not in the Registry.

Any help or guidance would be appreciated.

 

[Sue Mosher [MVP-Outlook]]

Putting the signature files in each user's Signatures folder automatically will make them available.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Lars_G]

Thanks for your reply.

I put all files in the users signature folder, and yes, it's avialable, but
the user must select 'More..." in the Signature menu to select the new
signature before it will be available directly in the meny. It's that step we
want to bypass. Lets say I add a new Signature named Sign1 in the users
signature folder then I want it directly in the menu like:
Tools
Signature
Sign1
----------
More...

The problem for our customers is to inform 1000+ users that they must select
'More...' in the Signature menu before they can find their signature. That
seems to cause them problems.

--
Lars Gisslén
FormPipe Software
www.formpipe.se

Putting the signature files in each user's Signatures folder automatically will make them available.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Sue Mosher [MVP-Outlook]]

That's rather a different question. What version and build number of Outlook?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

Thanks for your reply.

I put all files in the users signature folder, and yes, it's avialable, but
the user must select 'More..." in the Signature menu to select the new
signature before it will be available directly in the meny. It's that step we
want to bypass. Lets say I add a new Signature named Sign1 in the users
signature folder then I want it directly in the menu like:
Tools
Signature
Sign1
----------
More...

The problem for our customers is to inform 1000+ users that they must select
'More...' in the Signature menu before they can find their signature. That
seems to cause them problems.

--
Lars Gisslén
FormPipe Software
www.formpipe.se

 

[Lars_G]

Hi,

For the moment they have Office XP and are upgrading to Office 2003, but
slowly. They are spread out all over the country so they don't have the same
environment at all offices. The only thing I can say for sure is that they
are using at least Office XP.

To extend my question, is it possible to make mail asignature the default
signature programmatically so it will be autoamatically added to new mails?
(new question from our client)
--
Lars Gisslén
FormPipe Software
www.formpipe.se

 

[Sue Mosher [MVP-Outlook]]

If your client wants to enforce a signature, that should be done at the server, not at the client.

If they want to set a default signature, try this registry value for Outlook 2002:

Key: HKCU\Software\Microsoft\Office\10.0\Common\MailSettings
String value: NewSignature

and

String value: ReplySignature

Both take a string with the name of the signature.

If you install Office 2003 with Service Pack 2, you can try it there, too, changing 10.0 to 11.0.

I don't know of any way to add a signature to the menu other than to use it at least once.
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Lars_G]

Thanks for yor reply. I'll try and discuss your your suggestion with our client
--
Lars Gisslén
FormPipe Software
www.formpipe.se