Sharing Entourage Info with other Users

T

TANYA CASTRO

Hi: I was wondering if another user (on my same computer) could be granted
access to view information in my Entourage such as Calendar, Todo, Contact,
etc.
 
C

Corentin Cras-Méneur

TANYA CASTRO said:
Hi: I was wondering if another user (on my same computer) could be granted
access to view information in my Entourage such as Calendar, Todo, Contact,
etc.
Click to expand...

Nope. The only option would be to have an Exchange-hosted account and to
setup delegation to provide read/write permissions.

Corentin
 
J

Jeff Chapman

Hello Tanya,

I was wondering if another user (on my same computer) could be granted
access to view information in my Entourage such as Calendar, Todo, Contact,
etc.
Click to expand...

If you copy the Entourage database (your Office 2008 identities folder)
to the Public folder, create an alias of the folder at the new location,
and then replace your original Office 2008 Identities
folder with the alias pointing to the Public folder data,
it should be possible.
However, only one person can access the Entourage database at a time.
E-mail will be accessible to both people, but there
will be no privacy in this setup.

Jeff
 
D

Diane Ross

If you copy the Entourage database (your Office 2008 identities folder)
to the Public folder,
Click to expand...

Entourage will be dog slow and probably cause problems. It's not recommended
to have the database on a server.
 
J

Jeff Chapman

Hello Diane,

Entourage will be dog slow and probably cause problems. It's not recommended
to have the database on a server.
Click to expand...

Tanya didn't mention anything about a server.
She said that another user would be using Entourage
and accessing the same calendars, to-dos and notes on her
same computer.

I would think that the solution I suggested (moving the
Main Identity folder to the Public folder, and then
putting an alias pointing to the Main Identity folder
in its place for both users) would work.
I've actually got my Entourage Main Identity folder
set up on the Public folder on the same computer -
it seems to work OK.

Jeff
 
J

Jeff Chapman

Hello again, Diane - One thing I messed up on:
it's not the "Public" folder, but the "Shared" folder.
I'm running the OS in Japanese language mode, and I
forgot the English translation for $B6&M-(B... hehe...
shame on me!

Jeff
 
D

Diane Ross

Hello again, Diane - One thing I messed up on:
it's not the "Public" folder, but the "Shared" folder.
I'm running the OS in Japanese language mode, and I
forgot the English translation for $B6&M-(B... hehe...
shame on me!
Click to expand...

Well, I messed up too. I was thinking it was a folder on a server. I guess I
shouldn't reply to messages at 1AM. :)

Shared folder would work.
 
J

Jeff Chapman

Hi there, Diane,

Well, I messed up too. I was thinking it was a folder on a server. I guess I
shouldn't reply to messages at 1AM. :)

Shared folder would work.
Click to expand...

No problem - I'm trying to think in two different languages,
and sometimes neither one comes out right :-o
I really would like to use Mac OS X in English mode, but
unfortunately my Adobe CS4 software is the Japanese localized
version, and it does terrible, ugly things when I switch the OS
to English mode... :p
(Wonder why they can't take a hint from Omni products,
which work wonderfully even when you switch the OS language.)

That aside, there is one caveat I remembered about placing
the Main Identity in the Shared folder and accessing it
via an alias. Namely, Entourage will automatically create
a new Main Identity folder when you log in with a new
user account that hasn't used Entourage before.
So the solution would require creating the alias and putting
it in place of the second user's Main Identities folder, BEFORE the
second user logs in.
That way, Entourage can find the alias and not attempt to
make a brand new Main Identity folder from scratch. ;-)

Jeff
 
D

Diane Ross

That aside, there is one caveat I remembered about placing
the Main Identity in the Shared folder and accessing it
via an alias. Namely, Entourage will automatically create
a new Main Identity folder when you log in with a new
user account that hasn't used Entourage before.
So the solution would require creating the alias and putting
it in place of the second user's Main Identities folder, BEFORE the
second user logs in.
Click to expand...

Entourage needs to launch first to create a Microsoft User Data folder in
the new User. Quit Entourage, delete the new blank Identity THEN add the
alias or symlink to the Entourage Identity in Shared.
 
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