subsorting the address book

S

Salma

Is there a way to sort by category, then company name or last name?

Should I have different views? How do I set those up?

I am working with MAC OS.X.

Thanks for your help!
Salma
 
P

Paul Berkowitz

There's no way to sub-sort the address list in Entourage.
Click to expand...

Sure there is, ;-) The full question was:
Is there a way to sort by category, then company name or last name?

Should I have different views? How do I set those up?
Click to expand...

Yes: custom views can do this for you. For the example you gave, you could
make a separate Custom View for each category of contacts:

Items: ˆ Contacts

Criteria:

Category is <Work>

In this custom view, you could then sort by company name, name (which is
last name), or whatever. You can copy the last name to the nickname field if
you wish to isolate it from the first name. (This can be done by script in a
few moments. Ask if you want to know.)

You'd need a separate custom view for each category you're interested in
(and "None"). Effectively, separate address books. It would be a bit of
bother setting them all up, but hey're dynamic: you need add only new
contacts and assign categories in the main Address Book, and they will
appear automatically in the appropriate custom view, which you can then sort
by any column, including Nickname.

--
Paul Berkowitz
MVP Entourage
Entourage FAQ Page: <http://www.entourage.mvps.org/toc.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

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ignored.

PLEASE always state which version of Entourage you are using - 2001 or X.
It's often impossible to answer your questions otherwise.
 
M

Mickey Stevens

Sure there is, ;-) The full question was:


Yes: custom views can do this for you. For the example you gave, you could
make a separate Custom View for each category of contacts:

Items: ˆ Contacts

Criteria:

Category is <Work>

In this custom view, you could then sort by company name, name (which is
last name), or whatever. You can copy the last name to the nickname field if
you wish to isolate it from the first name. (This can be done by script in a
few moments. Ask if you want to know.)

You'd need a separate custom view for each category you're interested in
(and "None"). Effectively, separate address books. It would be a bit of
bother setting them all up, but hey're dynamic: you need add only new
contacts and assign categories in the main Address Book, and they will
appear automatically in the appropriate custom view, which you can then sort
by any column, including Nickname.
Click to expand...

Here is a simpler way that would work in this instance: Open the Address
Book, locate the filter pop-up box between the toolbar and contact list on
the right side of the window, and set it to "Category is Work." Then sort
the list as you wish. If you wanted to sort contacts that were in two or
more categories (such as contacts in both Work and Family or contacts in
either Work or Family), you would need to use a Custom View.
 
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