Why intermittent PowerPoint prompts at save regarding revisions?

[Dave Jenkins]

I have a PowerPoint 2003 SP2 user who intermittently gets a prompt when
saving a .ppt file: "... you may want your changes marked as revisions. ...
Do you want to automatically add this additional information when you save
the file?"

User also reports: " I should probably let you know that if I move my cursor
(I haven't been able to figure out really what's odd about where my cursor is
at the time of the message) and save again, I don't get the message. I never
actually respond to the message."

I'm not exactly sure how she does what she says she's doing - if that's a
model message or not, e.g.

Why does she get this, and why should she get it intermittently?

As a footnote, I'm dealing with half a dozen editors who work with PowerPint
presentations all day, every day. They are also on 2003 SP2, and none of them
has ever reported this situation to me.

Thanks!

 

[Dave Jenkins]

"model" = "modal"

 

[PPTMagician]

Is this on a shared drive? It sounds like a sharing conflict.
--
Thanks,
Glenna Shaw
Microsoft PowerPoint MVP Team
http://www.pptmagic.com

 

[Dave Jenkins]

No - no shared drive. This is happening to an editor who is correcting a
pres. created by someone else. The file is being emailed back and forth.

Dave Jenkins
K5KX

 

[Dave Jenkins]

Steve: Is "saved for review" something different than just plain old save?

These files are created, emailed, reviewed (and almost always changed -
let's just say always changed) and then saved, emailed back to original
author, etc. It's when the initial editor saves the file that the message
appears. This doesn't happen with any of our toher editors - only this one,
and only intermittently.

Ceratinly, PPT versions and SP levels could play a part in this, but don't
have that info on the authors involved yet. Our editor's version is PPT 2003
SP2.

WTH?

 

[PPTMagician]

See this:
http://support.microsoft.com/kb/905166/en-us?spid=2522&sid=139
--
Thanks,
Glenna Shaw
Microsoft PowerPoint MVP Team
http://www.pptmagic.com

 

[Echo S]

In addition to Glenna's information, see the section on Outlook and Review
Features at http://www.pptfaq.com/FAQ00062.htm

 

[Dave Jenkins]

Unh-uh -- no arguments here!

I'm setting up some tests here to see if there are any 2003/2007
ramifications - I'll let you know if anything startling turns up.

 

[Dave Jenkins]

Don't see that advanced email option (add properties to attachments) in OL
2007 (after cursory look - it may be there, but not in same place you
describe).

--
Dave Jenkins
K5KX

Steve: Is "saved for review" something different than just plain old save?

A bit more testing (thanks, Echo), a few HomerMoments (were they serious or just
playDOH?) and I think I have an answer for you.

I'm betting the presentation was sent in email by someone who uses Outlook and
choose File, Send, As Attachment from PPT. And that if they open Outlook and
look at:

Tools, Options
Preferences tab
Click Email Options
Click Advanced Email Options

[pant pant]

down at the bottom of that dialog box, the "Add properties to attachments ..."
box is checked.

I checkmarked that here then did File, Send as Attachment from PPT and mailed
myself a PPT file. When I received it and opened it on a different computer,
made a small change and tried to save, I got exactly the message you described.



-----------------------------------------
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================

 

[Dave Jenkins]

Aaahhh, but it's relevant to *me* -- I was going to try to duplicate your
2003 SENDing experience using 2007.

 

[PPTMagician]

Found it:

In Microsoft Office Outlook 2007, on the Tools menu, click Trust Center, and
then click Attachment Handling.
Under Reply With Changes, clear the Add properties to attachments to enable
Reply with Changes check box.

--
Thanks,
Glenna Shaw
Microsoft PowerPoint MVP Team
http://www.pptmagic.com

 

[Dave Jenkins]

Right out there in plain view ... Thanks1