Word Document Sizes

[Mark W]

Hello

Coudl someone please give me some feedback on the following problem:

I have a user who is busy trying to amend a large (67Mb) Word document. The
document is running slow, frequently freezes and can take a time to open. It
does contain quite a bit of formatting (alignments, tables etc.) and has
couple of images.

The PC being used is a P4, 2.8 Ghz, 512Mb RAM spec so I don't think this is
the issue.

Is the overall size the cause or the contents of the document?

Does anyone know of any method to reduce/compress big documents so they will
run quicker?

Any suggestions would be greatly appreciated.

Thanks in advance.

Mark

 

[Jean-Guy Marcil]

Mark W was telling us:
Mark W nous racontait que :

Hello

Coudl someone please give me some feedback on the following problem:

I have a user who is busy trying to amend a large (67Mb) Word
document. The document is running slow, frequently freezes and can
take a time to open. It does contain quite a bit of formatting
(alignments, tables etc.) and has couple of images.

The PC being used is a P4, 2.8 Ghz, 512Mb RAM spec so I don't think
this is the issue.

Is the overall size the cause or the contents of the document?

Does anyone know of any method to reduce/compress big documents so
they will run quicker?

Any suggestions would be greatly appreciated.

Here are a few things that may help:

1) Turn off images Tools > Options > View tab
2) Split the tables if you have long tables. Many small tables are better
than one large one as far as display performance goes. The tables can be
rejoined at the end, when the document is finished.
3) Work in Normal view (displaying header/footers and updating their content
can slow down the display, also, in Normal view, Word does not repaginate
all the time, so it works faster)
4) If it has linked content, set the update to manual so that Word dos not
atempt to update the linked content when you open the document and print
test copies (Edit > Links...). You can updated the link at the end to make
sure the content ask up to date when the document is finished.
--
Salut!
_______________________________________
Jean-Guy Marcil - Word MVP
(e-mail address removed)
Word MVP site: http://www.word.mvps.org