How do I lock a table (no more rows at bottom)?

[Melissa at boa]

Hi, i'm using word 07 and need to prevent my last table row from creating
more rows when I tab. I have 3 small tables all on one page and may need to
merge these into one table.

1. How do I lock my bottom table row from adding more lines when I try to
tab to the next table.
2. If necessary, how do I merge two tables?

Thank you VERY much!

 

[Jay Freedman]

Hi, i'm using word 07 and need to prevent my last table row from
creating more rows when I tab. I have 3 small tables all on one page
and may need to merge these into one table.

1. How do I lock my bottom table row from adding more lines when I
try to tab to the next table.
2. If necessary, how do I merge two tables?

Thank you VERY much!

For question 1, you can install the following macro in the template for this
kind of document (see http://www.gmayor.com/installing_macro.htm if needed):

Sub NextCell()
Dim thisRow As Integer, thisCol As Integer
Dim thisTable As Table, iTbl As Table
Dim thisTableIdx As Long


Set thisTable = Selection.Tables(1)
thisTableIdx = ActiveDocument.Range(0, _
thisTable.Range.End).Tables.Count
thisRow = Selection.Information(wdEndOfRangeRowNumber)
thisCol = Selection.Information(wdEndOfRangeColumnNumber)

If Not ((thisRow = thisTable.Rows.Count) And _
(thisCol = thisTable.Columns.Count)) Then
Selection.MoveRight Unit:=wdCell
Else
If thisTableIdx < ActiveDocument.Tables.Count Then
' there is another table to go to
ActiveDocument.Tables(thisTableIdx + 1).Cell(1, 1).Select
Selection.Collapse wdCollapseStart
End If
End If
End Sub

Note that normally (unless you're working in a protected form document and
there is a form field in the next table) you can't "tab to the next table".
The macro makes that possible.

For question 2, just delete the paragraph mark(s) between the tables to make
them into one table. This is easier to control if you can see the paragraph
marks; clicking the ¶ button switches them on and off.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Jay Freedman]

On Wed, 4 Nov 2009 06:36:01 -0800, Melissa at boa <Melissa at

Hi, i'm using word 07 and need to prevent my last table row from creating
more rows when I tab. I have 3 small tables all on one page and may need to
merge these into one table.

1. How do I lock my bottom table row from adding more lines when I try to
tab to the next table.
2. If necessary, how do I merge two tables?

Thank you VERY much!

For the first question, you can't "lock" the table row, but you can
install this macro in your template (see
http://www.gmayor.com/installing_macro.htm if needed) to change the
behavior of the tab key when the cursor is in the last cell of a
table:

Sub NextCell()
Dim oTbl As Table
Dim tblIndex As Long
Dim thisRow As Long, thisCol As Long

Set oTbl = Selection.Tables(1)
tblIndex = ActiveDocument.Range(0, oTbl.Range.End).Tables.Count

thisRow = Selection.Information(wdEndOfRangeRowNumber)
thisCol = Selection.Information(wdEndOfRangeColumnNumber)

If Not ((thisRow = oTbl.Rows.Count) And _
(thisCol = oTbl.Columns.Count)) Then
Selection.MoveRight Unit:=wdCell, Count:=1
Else
' If this isn't the last table, jump to the next table
If tblIndex < ActiveDocument.Tables.Count Then
ActiveDocument.Tables(tblIndex + 1).Cell(1, 1).Select
Selection.Collapse wdCollapseStart
End If
End If
End Sub

The other thing is that normally you can't "tab to the next table"
unless you have a protected form with form fields in the table cells.
But the above macro will take care of that, too.

For your second question, just delete any text and paragraph marks
from between the two tables to merge them. This is easier to do if you
can see the paragraph marks, so click the ¶ button to turn them on and
off.

 

[Larry Sulky]

    If Not ((thisRow = thisTable.Rows.Count) And _
            (thisCol = thisTable.Columns.Count)) Then
        Selection.MoveRight Unit:=wdCell
    Else

Say, Jay, I adapted this code to something I'm doing and I've got a
problem. My table is two columns, and in the last two rows the cells
in the right column are merged:

+----+-----+
| A | |
+----+ B |
| C | |
+----+-----+

So the Selection.MoveRight Unit:=wdCell moves the selection from Cell
A to Cell B, then to Cell C, then back to Cell B. Cell A is at
(r1,c1), B is at (r1,c2), and C is at (r2,c1). There is no cell that
has the maximum row count and the maximum column count. That is, there
is no cell at (r2,c2). So the condition in the snippet above is true
for cell B both times the selection hits it, and on the second time,
the MoveRight creates a new row.

Any way to prevent that new row from being created?
TIA
---larry

 

[Jay Freedman]

There's nothing general you can do that will work regardless of
whether any particular table has merged cells or not. If you know with
absolute certainty what your table looks like (because you set it up
in a template and don't let anyone alter it), then you can program to
that specific circumastance. Instead of checking Rows.Count and
Columns.Count, check for the specific cell coordinates of cell C.

You would also want to start the event handler with a check for
whether the ActivDocument.AttachedTemplate is the one that contains
the table; if not, immediately Exit Sub. That will take care of the
possibility that a document based on your template and one based on a
different template are open at the same time (because the event
handler fires for all documents).

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

 

[Larry Sulky]

There's nothing general you can do that will work regardless of
whether any particular table has merged cells or not. If you know with
absolute certainty what your table looks like (because you set it up
in a template and don't let anyone alter it), then you can program to
that specific circumastance. Instead of checking Rows.Count and
Columns.Count, check for the specific cell coordinates of cell C.

You would also want to start the event handler with a check for
whether the ActivDocument.AttachedTemplate is the one that contains
the table; if not, immediately Exit Sub. That will take care of the
possibility that a document based on your template and one based on a
different template are open at the same time (because the event
handler fires for all documents).

--
Regards,
Jay Freedman
Microsoft Word MVP        FAQ:http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.







- Show quoted text -

Thanks, Jay. As it happens I don't know the exact shape of the table;
the macro has to work on any shape. So instead of using a MoveRight
command, I've changed my approach to use a two-dimensional array to
capture values for cells. In the following sample code, I'm capturing
the vertical alignment and background colour of cells prior to
changing the table style to Table Normal (which clobbers those two
attributes, among many others). Then I can restore those attributes
cell by cell. It's working fine for my purposes, and sidesteps the
issue of accidentally creating new rows.
---larry

Sub CTS()
'''''''''
On Error GoTo ErrMsg:

If Not Selection.Information(wdWithInTable) Then Exit Sub

Dim myTbl As Table
Dim myRow As Long
Dim myCol As Long
Dim maxRow As Long
Dim maxCol As Long

Set myTbl = Selection.Tables(1)
maxRow = myTbl.Rows.Count
maxCol = myTbl.Columns.Count

'''\ Set a two-dimensional array.
' Unfortunately, we can't set the values _
using variables, but we also can't set _
a multidimensional array without values, _
and in any case we can't ReDim both _
dimensions to variable values. So we _
just have to set fixed values and hope _
that they're big enough.
Dim cellColour(100, 100) As Double
Dim cellVertAlign(100, 100) As Double
'''/

On Error GoTo NoCell1:
For myRow = 1 To maxRow
For myCol = 1 To maxCol
cellColour(myRow, myCol) = _
myTbl.Cell(myRow, myCol).Shading.BackgroundPatternColor
cellVertAlign(myRow, myCol) = _
myTbl.Cell(myRow, myCol).VerticalAlignment
NoCell1: ' If a cell doesn't exist (because of merging)
Next
Next

On Error GoTo ErrMsg:

With myTbl
.Style = "Table Normal"
.ApplyStyleHeadingRows = False
.ApplyStyleLastRow = False
.ApplyStyleFirstColumn = False
.ApplyStyleLastColumn = False
End With

On Error GoTo NoCell2:
For myRow = 1 To maxRow
For myCol = 1 To maxCol
myTbl.Cell(myRow, myCol).Shading.BackgroundPatternColor = _
cellColour(myRow, myCol)
myTbl.Cell(myRow, myCol).VerticalAlignment = _
cellVertAlign(myRow, myCol)
NoCell2: ' If a cell doesn't exist (because of merging)
Next
Next

On Error GoTo ErrMsg:

GoTo Bye:

ErrMsg:
MsgBox "Whatever",,"ERROR"

Bye:
'''''''
End Sub

 

[Larry Sulky]

Correction: Where I've said "On Error GoTo NoCell1" and "....
NoCell2", I should have said "On Error Resume Next"; and the NoCell1
and NoCell2 labels aren't necessary.