How shrink file size in Publisher 2007

[RWells78]

PWe create a 12 page monthly newsletter in our office using Publisher 2007
and the size of our publisher file grows larger each month. We edit the most
recent file to create the next one. We are also cutting and pasting the
articles into the newsletter from Word 2003 and 2007. We suspect the overhead
from old edits is creating the growth of our file. For example we deleted all
the data and the empty Publisher file is still 6 megs.

Is there a way to throw away the old edits to avoid this bloat? If not ,what
can we do to shrink the file size? Even when converting to a PDF it is still
a 2 meg file.

 

[Rob Giordano [MS MVP]]

Yes, gets bigger and bigger.

Try creating a new pub file with elements from the old
one...Group/Lock/Copy/Paste...see if that helps.

 

[RWells78]

I can't seem to find the Lock option. What menu should it be on?

 

[John Inzer]

I can't seem to find the Lock option. What menu should it be on?

==========================
Arrange / Group...or...Ctrl+Shift+G

After all items are selected...Edit / Select All...
Ctrl+Shift+G toggles Group on and off.

--

J. Inzer MS-MVP
Digital Media Experience

Notice
This is not tech support
I am a volunteer

Solutions that work for
me may not work for you

Proceed at your own risk

 

[Ed Bennett]

PWe create a 12 page monthly newsletter in our office using Publisher 2007
and the size of our publisher file grows larger each month. We edit the most
recent file to create the next one.

This is your problem.

We are also cutting and pasting the
articles into the newsletter from Word 2003 and 2007.

This isn't helpful either.

I've been meaning to write a tutorial on how to do such things properly;
I'll try to do it this week. In short:
* Recreate publication from scratch with placeholders
* Save as template
* Base new publications on template rather than last version

 

[Rob Giordano [MS MVP]]

sorry..I meant; Group

--
~~~~~~~~~~~~~~~~~~
Rob Giordano
Microsoft MVP Expression Web

 

[RWells78]

Would cutting the Word doc into Note Pad or Word Pad strip off most/all the
Word edit bloat as a quick fix until we can redo the template?

 

[Ed Bennett]

Would cutting the Word doc into Note Pad or Word Pad strip off most/all the
Word edit bloat as a quick fix until we can redo the template?

Going via Notepad will do it for data coming in, but the existing
problems won't go away because of it.

 

[RWells78]

Understand and thanks much!
--
Richard

Going via Notepad will do it for data coming in, but the existing
problems won't go away because of it.