page number command missing from insert menu

[Maura]

Version: 2004
Operating System: Mac OS X 10.4 (Tiger)
Processor: Intel

Is there a patch I can download to restore this command to the menu? I've tried adding the icon to the menu bars, but nothing happens when I try to click it. And I can enter them manually in the header or footer, but I'd like to get back the insert command, for paginating from numbers other than 1.

 

[Maura]

Correction: when I use the insert page number command <#> from the toolbar, I get a page numbe where I click, but it does not automaically add page ## to subsequent pages; if I use the command on subsequent pages, the age numbering stays in sequence. But I want my old insert page feature and all its options back!

 

[CyberTaz]

Hi Maura;

It seems you're referring to 2 different issues here, but the most important
point to deal with is your current update level of Office. That's something
you haven't indicated. If you aren't at 11.5.5 that's the first matter which
needs to be addressed. Check in the Word> About Word menu & if you aren't at
version 11.5.5 run the Check for Updates command from the Help menu. If it
is actually the Page Numbers... command that is still missing from the
Insert menu try going to Tools> Customize> Customize Toolbars/Menus. On the
Toolbars page click the name of the Menu Bar then hit the Reset button.

If Office is fully updated & that doesn't correct the problem please try to
provide a more accurate & complete description of the situation. I'm not
really sure what you're referring to... Menus & Toolbars [although
categorically the same] are two distinctly separate aspects of the user
interface. Typically, commands in Menus don't have icons (pictures), whereas
buttons on Toolbars do. I'm afraid I can't tell from your message which of
the 2 you're referring to or what you've actually done in an effort to
correct the problem.

It also isn't clear to me what you mean by "enter them manually" ‹ that
suggests typing the numbers using the keyboard. If you're actually in the
Header/Footer the contextual Header & Footer Toolbar has 3 consecutive
buttons for Insert Page Number, Insert Number of Pages, followed by Format
Page Number... The last of which should take you to what I think you're
looking for. There should be no need to type the page numbers.

If none of this provides a solution please reply with a more detailed &
accurate description of the situation you're facing. It can most certainly
be resolved but I'm afraid we can only go by what you tell us. It would also
help to know whether this is occurring in one specific document or in all
documents including new ones.

HTH |:>)
Bob Jones
[MVP] Office:Mac

 

[John McGhie]

Like Bob, I am struggling to understand what you mean, and am not certain of
your update level.

Let me make some additional guesses...

1) To have a page number appear on subsequent pages, you must put it in
either the header or the footer. The Insert>Page numbers command must be
avoided if you want this to happen reliably, because it always does the
wrong thing.

Instead, use View>Header and Footer to ensure that your insertion point is
actually IN the header or footer, then insert your page number there. That
will work every time. It gives you even more options, and you are fully in
control of all of them, all of the time

If you have been using Insert>Page Number without going into the header or
footer, you need to look in the header and footer to see if there are page
numbers already there. If you click on them, they will be surrounded by
little square selection boxes. These are "floating" page numbers produced
by the Insert>Page Number command, and you should delete these before you
continue, or your page numbers will never make sense.

Be aware that each section of a document has up to three headers and up to
three footers, depending upon your settings on the Layout tab of the Format
Document command. "Different First Page creates two headers and footers,
one for the first page of the section and one for the rest. "Different Odd
and Even" creates THREE, one for left pages, one for right pages, and one
for first pages. If neither are checked, the document has only ONE header
and footer, for all pages.

2) To put any command back on any menu, simply go into
Tools>Customise>Customise Menus and Toolbars...

Select the "Menu Bar entry.

Click "Reset".

Hope this helps

Correction: when I use the insert page number command <#> from the toolbar, I
get a page numbe where I click, but it does not automaically add page ## to
subsequent pages; if I use the command on subsequent pages, the age numbering
stays in sequence. But I want my old insert page feature and all its options
back!

This email is my business email -- Please do not email me about forum
matters unless you intend to pay!

--

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410
+61 4 1209 1410, mailto:[email protected]

 

[Maura]

Bob,

Thank you so much for your helpful reply. I'm sorry for the inaccuracy of my description. I did mean that the Insert Page command had disappeared from the drop-down Insert menu that's visible on the bar that runs along the top of the screen (I don't know the name of this, perhaps the Word menu bar).

I thiught I might be able to get round this by inserting the Insert Page icon into a toolbar, but that didn't work. However, you are absoluelty right that the header/footer space toolbar has 3 page commands, including the all-important Format one, so I can use that to accomplish what I need to do.

My version of Word is 11.5.5, and I do try to keep it updated. Thanks for checking! I am a freelance copy editor (but not terribly techy), and I'm working in Rome, Italy, so it's terribly important that this all works well--and loses me no time on the job. This "conference" page for Mactopia Community is just extraordinary. Thanks fr your reply--and on the weekend, to boot.

Maura

Hi Maura;

It seems you're referring to 2 different issues here, but the most important
point to deal with is your current update level of Office. That's something
you haven't indicated. If you aren't at 11.5.5 that's the first matter which
needs to be addressed. Check in the Word> About Word menu & if you aren't at
version 11.5.5 run the Check for Updates command from the Help menu. If it
is actually the Page Numbers... command that is still missing from the
Insert menu try going to Tools> Customize> Customize Toolbars/Menus. On the
Toolbars page click the name of the Menu Bar then hit the Reset button.

If Office is fully updated & that doesn't correct the problem please try to
provide a more accurate & complete description of the situation. I'm not
really sure what you're referring to... Menus & Toolbars [although
categorically the same] are two distinctly separate aspects of the user
interface. Typically, commands in Menus don't have icons (pictures), whereas
buttons on Toolbars do. I'm afraid I can't tell from your message which of
the 2 you're referring to or what you've actually done in an effort to
correct the problem.

It also isn't clear to me what you mean by "enter them manually" ‹ that
suggests typing the numbers using the keyboard. If you're actually in the
Header/Footer the contextual Header & Footer Toolbar has 3 consecutive
buttons for Insert Page Number, Insert Number of Pages, followed by Format
Page Number... The last of which should take you to what I think you're
looking for. There should be no need to type the page numbers.

If none of this provides a solution please reply with a more detailed &
accurate description of the situation you're facing. It can most certainly
be resolved but I'm afraid we can only go by what you tell us. It would also
help to know whether this is occurring in one specific document or in all
documents including new ones.

HTH |:>)
Bob Jones
[MVP] Office:Mac

Version: 2004
Operating System: Mac OS X 10.4 (Tiger)
Processor: Intel

Is there a patch I can download to restore this command to the menu? I've
tried adding the icon to the menu bars, but nothing happens when I try to
click it. And I can enter them manually in the header or footer, but I'd like
to get back the insert command, for paginating from numbers other than 1.

 

[CyberTaz]

More than happy to assist where we can & thanks for touching back.

Yes, what you're referring to is the Menu Bar. Try the Reset suggestion &
see if that restores the command... Since your Office software is
up-to-date it should fix it. If not, go back to the same dialog's Commands
page, on the Word Menu Toolbar that appears immediately beneath the actual
Menu Bar drag the Insert menu item away from any menus or toolbars & let it
go. Then select Built-In Menus in the Categories List & drag Insert from the
Commands List to the appropriate position on the Menu Toolbar.

Also, if you use Mac Word professionally you might be interested in this
site... Especially the available free download of "Bend Word To Your Will";

http://word.mvps.org/Mac/WordMacHome.html

Regards |:>)
Bob Jones
[MVP] Office:Mac

Bob,

Thank you so much for your helpful reply. I'm sorry for the inaccuracy of my
description. I did mean that the Insert Page command had disappeared from the
drop-down Insert menu that's visible on the bar that runs along the top of the
screen (I don't know the name of this, perhaps the Word menu bar).

I thiught I might be able to get round this by inserting the Insert Page icon
into a toolbar, but that didn't work. However, you are absoluelty right that
the header/footer space toolbar has 3 page commands, including the
all-important Format one, so I can use that to accomplish what I need to do.

My version of Word is 11.5.5, and I do try to keep it updated. Thanks for
checking! I am a freelance copy editor (but not terribly techy), and I'm
working in Rome, Italy, so it's terribly important that this all works
well--and loses me no time on the job. This "conference" page for Mactopia
Community is just extraordinary. Thanks fr your reply--and on the weekend, to
boot.

Maura

Hi Maura;

It seems you're referring to 2 different issues here, but the most important
point to deal with is your current update level of Office. That's something
you haven't indicated. If you aren't at 11.5.5 that's the first matter which
needs to be addressed. Check in the Word> About Word menu & if you aren't at
version 11.5.5 run the Check for Updates command from the Help menu. If it
is actually the Page Numbers... command that is still missing from the
Insert menu try going to Tools> Customize> Customize Toolbars/Menus. On the
Toolbars page click the name of the Menu Bar then hit the Reset button.

If Office is fully updated & that doesn't correct the problem please try to
provide a more accurate & complete description of the situation. I'm not
really sure what you're referring to... Menus & Toolbars [although
categorically the same] are two distinctly separate aspects of the user
interface. Typically, commands in Menus don't have icons (pictures), whereas
buttons on Toolbars do. I'm afraid I can't tell from your message which of
the 2 you're referring to or what you've actually done in an effort to
correct the problem.

It also isn't clear to me what you mean by "enter them manually" ‹ that
suggests typing the numbers using the keyboard. If you're actually in the
Header/Footer the contextual Header & Footer Toolbar has 3 consecutive
buttons for Insert Page Number, Insert Number of Pages, followed by Format
Page Number... The last of which should take you to what I think you're
looking for. There should be no need to type the page numbers.

If none of this provides a solution please reply with a more detailed &
accurate description of the situation you're facing. It can most certainly
be resolved but I'm afraid we can only go by what you tell us. It would also
help to know whether this is occurring in one specific document or in all
documents including new ones.

HTH |:>)
Bob Jones
[MVP] Office:Mac

Version: 2004
Operating System: Mac OS X 10.4 (Tiger)
Processor: Intel

Is there a patch I can download to restore this command to the menu? I've
tried adding the icon to the menu bars, but nothing happens when I try to
click it. And I can enter them manually in the header or footer, but I'd
like
to get back the insert command, for paginating from numbers other than 1.

 

[ULTRAWEB-MEGA]

Mr. Jones:

Your comments in response to this issue suggest you spend far more
time selling your product than using it. Unfortunately this tactic of
deflecting your own confusion by condescending to blame users all too
prevalent among software developers.

There is a functionality issue with MS Word for Mac related to the
most recent update in June, 2009. It could be so much more easily
solved by individual users if you would merely acknowledge it.

Specifically, the "page numbers" option will disappear from from the
Insert menu if users have not updated to the latest version. Even
after updating and restarting, I found the "page numbers" option was
unavailable in the first four documents, new and previously existing,
that I opened. It illogically appeared in the fifth document and the
program seems to be working now.

What a waste of time to seek help only to be insulted for one's
perceived inaccuracy.

-Matthew J. Webster

Hi Maura;

It seems you're referring to 2 different issues here, but the most important
point to deal with is your current update level of Office. That's something
you haven't indicated. If you aren't at 11.5.5 that's the first matter which
needs to be addressed. Check in the Word> About Word menu & if you aren'tat
version 11.5.5 run the Check for Updates command from the Help menu. If it
is actually the Page Numbers... command that is still missing from the
Insert menu try going to Tools> Customize> Customize Toolbars/Menus. On the
Toolbars page click the name of the Menu Bar then hit the Reset button.

If Office is fully updated & that doesn't correct the problem please try to
provide a more accurate & complete description of the situation. I'm not
really sure what you're referring to... Menus & Toolbars [although
categorically the same] are two distinctly separate aspects of the user
interface. Typically, commands in Menus don't have icons (pictures), whereas
buttons on Toolbars do. I'm afraid I can't tell from your message which of
the 2 you're referring to or what you've actually done in an effort to
correct the problem.

It also isn't clear to me what you mean by "enter them manually" ‹ that
suggests typing the numbers using the keyboard. If you're actually in the
Header/Footer the contextual Header & Footer Toolbar has 3 consecutive
buttons for Insert Page Number, Insert Number of Pages, followed by Format
Page Number... The last of which should take you to what I think you're
looking for. There should be no need to type the page numbers.

If none of this provides a solution please reply with a more detailed &
accurate description of the situation you're facing. It can most certainly
be resolved but I'm afraid we can only go by what you tell us. It would also
help to know whether this is occurring in one specific document or in all
documents including new ones.

HTH |:>)
Bob Jones
[MVP] Office:Mac

Version: 2004
Operating System: Mac OS X 10.4 (Tiger)
Processor: Intel

Is there a patch I can download to restore this command to the menu? I've
tried adding the icon to the menu bars, but nothing happens when I try to
click it. And I can enter them manually in the header or footer, but I'd like
to get back the insert command, for paginating from numbers other than 1.

 

[CyberTaz]

Mr. Webster;

First, it is not "my" product. I do not work for Microsoft, nor do any of
the regulars who volunteer their time here to assist other users. Nor am I a
software developer for anyone.

Second, I spend absolutely no time "selling" anything. My concerns are to
assist those who have already spent their money.

Third, there apparently is not any such "functionality issue with MS Word
for Mac related to the most recent update in June, 2009". If there were it
would be a far more prevalent complaint here & elsewhere. The unfortunate
fact that both you & she experienced a similar occurrence does not by any
stretch of the imagination make it a universal truth.

Fourth, it is utterly fruitless & irresponsible to attempt offering a
solution to a problem that isn't accurately described & defined. If asking
for clarification falls within your definition of 'condescension', so be it,
but that doesn't coincide or even parallel any definition I've encountered.

Fifth, I defy you to accurately indicate anywhere -- in either of my replies
in this thread -- so much as a hint of blaming the user. In fact, nowhere in
either reply is there so much as a suggestion of what the cause of the
problem might have been, let alone reference to 'who' was at fault.

Sixth, final & most importantly, if you'd bother to read the Maura's
response to the reply which has provoked such self-righteous indignation
you'd find that she took no such inference from anything I wrote. It's her
issue about which I'm most concerned and, quite frankly, what you think is
irrelevant. I respectfully submit that you do a bit of introspective
analysis to get a better grip on who is "deflecting" what onto whom.

--
Bob Jones
[MVP] Office:Mac

Mr. Jones:

Your comments in response to this issue suggest you spend far more
time selling your product than using it. Unfortunately this tactic of
deflecting your own confusion by condescending to blame users all too
prevalent among software developers.

There is a functionality issue with MS Word for Mac related to the
most recent update in June, 2009. It could be so much more easily
solved by individual users if you would merely acknowledge it.

Specifically, the "page numbers" option will disappear from from the
Insert menu if users have not updated to the latest version. Even
after updating and restarting, I found the "page numbers" option was
unavailable in the first four documents, new and previously existing,
that I opened. It illogically appeared in the fifth document and the
program seems to be working now.

What a waste of time to seek help only to be insulted for one's
perceived inaccuracy.

-Matthew J. Webster

Hi Maura;

It seems you're referring to 2 different issues here, but the most important
point to deal with is your current update level of Office. That's something
you haven't indicated. If you aren't at 11.5.5 that's the first matter which
needs to be addressed. Check in the Word> About Word menu & if you aren't at
version 11.5.5 run the Check for Updates command from the Help menu. If it
is actually the Page Numbers... command that is still missing from the
Insert menu try going to Tools> Customize> Customize Toolbars/Menus. On the
Toolbars page click the name of the Menu Bar then hit the Reset button.

If Office is fully updated & that doesn't correct the problem please try to
provide a more accurate & complete description of the situation. I'm not
really sure what you're referring to... Menus & Toolbars [although
categorically the same] are two distinctly separate aspects of the user
interface. Typically, commands in Menus don't have icons (pictures), whereas
buttons on Toolbars do. I'm afraid I can't tell from your message which of
the 2 you're referring to or what you've actually done in an effort to
correct the problem.

It also isn't clear to me what you mean by "enter them manually" ‹ that
suggests typing the numbers using the keyboard. If you're actually in the
Header/Footer the contextual Header & Footer Toolbar has 3 consecutive
buttons for Insert Page Number, Insert Number of Pages, followed by Format
Page Number... The last of which should take you to what I think you're
looking for. There should be no need to type the page numbers.

If none of this provides a solution please reply with a more detailed &
accurate description of the situation you're facing. It can most certainly
be resolved but I'm afraid we can only go by what you tell us. It would also
help to know whether this is occurring in one specific document or in all
documents including new ones.

HTH |:>)
Bob Jones
[MVP] Office:Mac

Version: 2004
Operating System: Mac OS X 10.4 (Tiger)
Processor: Intel

Is there a patch I can download to restore this command to the menu? I've
tried adding the icon to the menu bars, but nothing happens when I try to
click it. And I can enter them manually in the header or footer, but I'd
like
to get back the insert command, for paginating from numbers other than 1.

 

[Clive Huggan]

Or up the medication...

Doncha just love a good slap in the face with a wet fish, Bob? Invigorating
feeling. And the salt-water tang too...

CH
===

 

[CyberTaz]

All thing in their proper perspective, my friend... After all, there was a
full moon yesterday

Regards |:>)
Bob Jones
[MVP] Office:Mac