2005 Project dates in Portfolio Analyzer

[Pat]

We have built some production support projects for 2005 and estimated
the work for all our resources. Now when I am creating a view in
Portfolio Analyzer I do not see any work scheduled for 2005. When I
select the Time dimension and the support project and put Work in the
data area I do not see any hours. The totals are blank. What am I
doing wrong?

 

[Dale Howard [MVP]]

Pat --

You will only see data in the Portfolio Analyzer for projects that are
published. You have probably not published these projects because you
didn't want the tasks to show up your team members' timesheets yet.
However, you can publish only the project without publishing the assignments
by clicking Collaborate - Publish - Project Plan. After publishing these
2005 support projects in this manner, you will see the 2005 data the next
time the OLAP cube is rebuilt. Hope this helps.

 

[Pat]

Dale:
As the Administrator I have checked the list of Projects in the Project
Center and I have seen the Version field. The 2005 project files are
Published. I can open them and see the tasks. If I cannot open them
then they aren't "published", isn't that correct? Any other ideas that
may cause this? When I pull the Time dimension to the Filter area I
see ALL, and 2004, then quarters, months, days. I am running Project
Server 2002.
Pat

 

[Dale Howard [MVP]]

Pat --

I believe you are wrong about whether these projects have actually been
published. Even though the version is called .published, this does not mean
that the projects have actually been published. This is one of those
situations where Microsoft used the SAME word to mean TWO ENTIRELY DIFFERENT
things!

You should ask your project managers to open each of the 2005 projects and
click Collaborate - Publish - Project Plan. This is how to actually publish
a project. When the OLAP cube rebuilds, you will then see the 2005 work for
these projects. Don't argue with me, my friend, as this is the source of
your problem. Hope this helps.

 

[Pat]

Ah Ha! I have found the problem. I set the cube to be generated
automatically and the dates were 1/1/04 to 12/31/04. I changed the
date to end at 12/31/05 and Voila! now I can see the year 2005.

 

[Dale Howard [MVP]]

Pat --

Why don't you set up your OLAP cube to process data from the earliest
project start date to the latest project finish date? This way, you won't
have to keep changing those dates manually. Thanks for the update.