Actual work reporting vs Percent complete

T

Teresa S

Using Project Server 2007, we set in the task settings and display to use
actual work done and work remaining, force the PMs to use. It appears that
this only applies to project tasks and not to tasks in proposals and
activities. Is that correct or did we miss something? We would like
resources to always report actual work done and work remaining on projects
AND activities.
TIA
Teresa
 
M

Marc Soester [MVP]

Hi Teresa, yes I have experienced the same problem with Activities and could
not find a way to change this in activities.
Sorry
 
T

Teresa S

Thanks Marc, it helps to know it's not just me.

Marc Soester said:
Hi Teresa, yes I have experienced the same problem with Activities and could
not find a way to change this in activities.
Sorry
Click to expand...
 
D

Dale Howard [MVP]

Teresa S and Marc --

To add to Marc's sage advice, I believe that Activity plans have two huge
limitations that make them difficult, if not impossible, to use. These
limitations are:

1. You can only assign one resource per task. You can use a Team resource
to work around this, but that can be clumsy.

2. When you assign the resource, the system assigns the resource at 100%
Units automatically, and you cannot specify a Units value manually. This is
absolutely horrible for support tasks where a resource does not and will not
work full-time on the task.

Teresa, you have now pointed out a third limitation regarding the tracking
method. Because of these limitations with Activity plans, my students have
deduced that they would be better off creating regular projects that
function like an Activity plan. Using a regular project that works like an
Activity plan, you can assign multiple resources to tasks, you can specify
the Units for each resource on each task, and the project follows your
organization's method of tracking. Just a thought. Hope this helps.
 
D

Dots

Along this same line of thought, I have created an Activity but when I enter
hours against that activity, the hours do not show up in Data Analysis view.
Is this by default or have I missed something.
Also, how can I see via data analysis hours entered against administrative
tasks?
Thanks!
 
D

Dale Howard [MVP]

Dots --

A couple of things to keep in mind:

1. The information in Data Analysis views only shows up for Published
projects or Activity plans, as of the last time you published it, and only
after the OLAP cubes rebuild. Have you published the Activity plan since
the last update, and have the OLAP cubes rebuilt?

2. Each Data Analysis view is based on one of fourteen OLAP cubes. Each
cube contains different Total fields and Dimensions. Are you certain the
Data Analysis view you are using is based on an OLAP cube that contains the
type of data you need to see?

Let us know.
 
D

Dots

I see what you mean, and have now successfully created the view I need.
Next: how can I get to the Administrative time entered? I've looked thru the
schema and all the dbs while trying to create the view and cannot seem to get
to it. Is Admin time unavailable for reporting purposes?
 
D

Dale Howard [MVP]

Dots --

You need to look in one of the Timesheet cubes for that information. Hope
this helps.
 
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