add names to existing data list in word 2007

M

Mimi

I had no trouble adding names to a directory I had in Word 2003. I now have
Word 2007. When I bring up the current list of names, there is no menu there
for adding names to that list. How do I do that?
 
B

Beth Melton

Are you referring to adding fields to your data source or mail merge fields
in your document? If you data source, what type of data source are you
using? That is, what is the file type? Excel Workbook? Word Document? If you
are referring to mail merge fields, on your Mailings toolbar, click Insert
Merge Field.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/books/9801.aspx#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/
 
M

Mimi

I'm mostly a self taught user so I don't quite understand your question. I
don't know what a field is! I have a list of names and addresses that I
typed into a mail merge list in Word. I used the Word wizard to help me to
do this. In Word 2003, I would use the Word wizard for mail merge to pull up
my existing list of names and there was a button that said "edit" where I
could add a new name. This button is not there in Word 2007. All is done in
Word, nothing in Excel. Thanks again for any help you can give me.
Mimi
 
M

Mimi

Upon further testing, I do understand the field. That is not what I'm after.
When the recipient list comes up, there is an edit button but it is in light
gray. That is, it won't highlight for me to click on. I can't delete a name
either from this list. It appears to be a closed list that I can't edit in
Word 2007.
Mimi
 
B

Beth Melton

Thanks for the additional information. I do know what you are asking now.
:) What you want to do is add or remove another field or fields in your
data source. If you used the Wizard then it creates an Access database,
which Word called an "Office Address List" (I think).

When you click the "Edit Recipient List" button, did you first click the
name of your data source above the Edit Button so it's highlighted?

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/books/9801.aspx#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/
 
M

Mimi

I got it! Thank you. The name of the group is in a box. It must be
highlighted in order for the edit button to darken. Then the add or delete
or edit that name box came up. Thank you!!!! The edit recipient wouldn't
darken until the name of the group was selected by me first.
Mimi
 
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