Administrative projects and planned work

[Hans Wurst]

Hi there,

I read int hat thread
(http://msdn.microsoft.com/newsgroup...d6af74-3ab3-4cd4-9dd4-3f776cc76841&sloc=en-us)
about the problems with administrative projects and planned work.

In our company you work for support-things for about 20 %. My thought was to
assign a ressource to a task in a admin project with 20 % - so I can see in
the ressource pool, that the person has an availibility of only 80 %.

According to the other thread that's not a good idea. Or is is working?

My intention for using a admin project is, that the user has to book on that
task everytime he needs to. Implementing an non-admin-project causes a lot of
work, because having assigned many users - all with different percentages -
will make it hard to contol when the task is finished....

Kind regards

Michael

 

[RickD]

Admin projects are for capturing historical non-project work only. They are
not a forecasting tool and will not accommodate what you appear to want to
do. Admin projects do not look at calendars, resource usage etc.

 

[Hans Wurst]

It's not important that they do not look at calenders...but the ressource
usage??? I think the do - cause if I assign someone with 20 % this is shown
in the ressource availability. Or do I get something wrong?

Michael

 

[RickD]

Yes; you are not understanding the purpose of Admin projects. They are not
for forecasting resource usage at all. They are just for reporting
non-project time consumed. Only projects will use resource availability and
calendars.

 

[Hans Wurst]

OK - what's your idea then?

I want to plan a task with an assignment of 20 % for a whole year. User can
book anytime and the availibility needs to be reduced for the whole year.

cya

Michael

 

[RickD]

Open the enterprise resource calendar and set their availability to 80%. This
reserves the 20% for your non-project work.