Administrative projects - Resource assignment

M

MattLT

In the book Project2003 inside-out page 697 (7), resources
for admin projects are associated a little differently
than other project types.
It states that after assigning resources (in the desktop
client), don't assign them to any of the administrative
tasks. This does tend to agree with the new PWA Task
Action: 'Notify your manager of any time you will not be
available for project work' ---
BUT IT DOES NOT SEEM TO WORK.. and error msg stating that
there are no currnet assignments to an administrative
project appears.

When I go back and add the resources to tasks in the
normal way it does appear to work. So is the book wrong,
then if so, why was the the PWA task action above added..??

Matt
 
D

Dale Howard [MVP]

MattLT --

Someone who has the proper Project Server permissions must create a
Administrative project in Project Server before you can report time to it in
PWA. The person who creates the Administrative plan will also assign
resources to it and publish those assignments, and then those Administrative
tasks will appear on your timesheet in PWA. I don't know specifically what
your book states about this issue, but I think they may have been referring
to the desktop application only, and were not commenting on how
administrative projects function in an enterprise deployment of Project
Server. Hope this helps.
 
C

Costelu

Hi Matt
Here are some experiences we tried out.

1. Create/Publish Admin Project.
Tasks Fixed Duration, Non Effort Driven.
Period 1/1/04 - 31/12/04 and Actual Start Date of the Task 1/1/04
Assign Resources to the Tasks (? %Units 0%)

2. Team member
PWA Tasks Center : Notify your PM of Time You Will Not Be Available for
Project Work, and SUBMIT

Note : Is there any advantage to SUBMIT the non-project time from the
Timesheet View instead ?

3. Project manager of Admin Project

PWA Update : Accepts the non-project time and updates the project plan in
project professional.

4. Team Member
Eventually :
PWA Tasks Center : Enters Actual Work for Non-project time en submits it to
PM for updating.

Remarks :

- The Notify your manager.... can be used also for deleting/updating entries
in the timesheet ?

- Entering less Actual Work in the timesheet than scheduled work leads to
differences in the timesheet view of the team member and the admin project
in
project professional concerning the work variable.

- Has anyone experience with working with more than one admin project ?

- How to free the scheduled work for non-project time ? Example: I cancel
my 5 days holiday that was accepted by the PM. (0hour in the "Notify your
PM..."
view is not send to the PM)

Not all possibilities concerning NonProject time management are yet
foreseen...

Luc
 
C

Costelu

Hi Matt
I was tinking that the priority of the Admin Project must have a higher
value than 500, because of the leveling you have to execute as a PM. Or am I
wrong ?

Luc
 
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