Administrative Projects

[NYC]

Hello All,

I am a new administrator for Project Server 2003 and am setting up an
Administrative Project to capture all vacation, sick, holiday, etc. days for
the entire organization.

The main reason we have one large admin project is so that there is a
centralized system for all approvals. From my understanding, admin projects
are used basically to reflect a person's unavailability.

I am getting a bit confused around the admin project because it seems to be
confusing it for a "real" project. When I go to accept vacation time from
someone, the entire organization (since everyone is listed as a resource)
receives an email stating that tasks have been updated. When Project
Professional fires up and updates, percentage complete goes up as well in
this "admin project".

Can someone verify that I am using Administrative Projects correctly? I feel
that all the dates are incorrect and someone who enter time receives an email
saying that there are 0 hours logged to a random date.

Thanks for any insight and help you may have!

 

[Marc Soester]

Hi NYC,

The functionality to experiencing is (unfortunalty) accurate. PWA sends out
an email notification to all people when you update it. There is a way
arround it, but it would also mean that your resources would not get an email
when a normal project has changed.
You resource can click on the link " Alert me about my tasks and status
reports" within the Home page of PWA. they can untick the "My project tasks
are modified", which means that they would not receive emails if a project is
modified.
This may ( or may not) does the trick
Hope this helps