Administrative tasks - getting resources to book non working time

M

Mr T

I'm having trouble getting administrative tasks to work as I expect they
should. When using professional, it is easy to change a resources calender to
reflect holiday time/sick leave etc.

When switching to poject server and making use of enterprise resoyrces, this
is no longer straight forward. All my projects are now skewed, as they do not
take into account approved leave.

So these are the steps I took:
1. Added a admin project with all my resources assigned to each non-working
time category.
2. This now correctly appears on my timesheet as a project and possible
tasks for my resource
3. I attempt to assign myself to one of those admin tasks, but none of them
are displayed as options- just the summary Admin task.

Questions:
- Has anyone else run into this issue?
- How else can you manage non-working time in enterprise projects?
- If the above method I described is suppossed to work, how do I as a PM
enter non-working time on behalf of my staff?
 
D

Dale Howard [MVP]

Mr T --

If you want nonworking time for resources to cause Project Server to
reschedule project work automatically, your Project Server administrator
needs to place the nonworking time on each resource's calendar in the
Enterprise Resource Pool. Your use of an administrative project will not
accomplish this purpose. Sorry.

--
Dale A. Howard [MVP]
Enterprise Project Trainer/Consultant
Denver, Colorado
http://www.msprojectexperts.com
"We wrote the book on Project Server"
 
M

Mr T

Ok, so the Admin project is for resources to specify time in their timesheets
that they may have done non-project work?

One last question then - How do I modify a resources working time for a
enterprise resource? Do I just do this in one of the projects that gets
published, or can I do it via Web Access?

Thanks Dale.
 
D

Dale Howard [MVP]

Mr T --

No. Administrative projects are used for tracking nonworking time and its
associated cost, such as the total time and cost for vacation and sick
leave. The admin project will tell you the totals for each and will show
you in the Task Usage and Resource Usage views when nonworking time is
scheduled. As I stated in my earlier post, entering nonworking time in an
administrative will not reschedule projects.

To modify the working time for a resource, you must have administrator
permissions in Project Server. If you have these permissions, you must open
the Enterprise Resource Pool (Tools - Enterprise Options - Open Enterprise
Resource Pool) in Microsoft Project Professional, check out the resource(s)
in question, and then enter the nonworking time on each resources calendar.
Hope this helps.
 
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