Dave N --
In Project Server 2003, you have two choices for entering nonworking time
such as vacation and sick leave:
1. Enter the nonworking time on each resource's individual calendar in the
Enterprise Resource Pool.
2. Enter the nonworking time as Work in an administrative project
If you choose option #1, Microsoft Project Professional will automatically
reschedule the work for each resource the next time each project is opened,
based on the resource's nonworking time. For example, Mickey Cobb is
scheduled to work full-time on a task in my project from June 6-17. You
enter 5 days of nonworking time for vacation from June 13-17 on Mickey
Cobb's personal calendar in the Enterprise Resource Pool. The next time I
open my project, Microsoft Project will automatically reschedule Mickey
Cobb's task to run from June 6-24 because of her week of vacation. If this
is the behavior you seek, you must enter vacation time on each resource's
calendar in the Enterprise Resource Pool.
If you wish to track the total amount of vacation time and its cost, then
create an administrative project for this purpose. You can use the built-in
Administrative time template that ships with Project Server, customize the
task list, assign each resource to each task, and then publish the project.
You should then ask each team member to use the Notify your manager of time
you will not be available for project work link in the sidepane of the View
My Tasks page to submit vacation time to the project. You can see the
totals for Work and Cost in the Task Usage view and Resource Usage view of
the administrative project. Do know, however, that Microsoft Project
Professional WILL NOT reschedule the work for each resource the next time
each project is opened, based on the resource's nonworking time. Each
project manager will need to individually reschedule work in each project
based on team members' vacations.
Hope this helps.
