applying a new template's style to a previous doc

[Jeff Malka]

I have to help my wife with her book manuscript which she has been asked to
send to a University press. The press has specifics about manuscript
styles, etc. So I created a new template with all the styles demanded by
that press.

My question is how do I apply these new style definitions (courier, etc) to
the entire document which was composed with previously differently defined
styles.

Also, in the new template I created, I did not find out how to include the
following requirements:

1. That the first line of each text paragraph (body text) start with a tab
2. That the bibliography have a hanging indent.

Any advice would be appreciated.

--

Jeff McPherson
Email address deliberately false to avoid spam
(e-mail address removed)
Outgoing mail is certified Virus Free by AVG

 

[Robert M. Franz (RMF)]

Hi Jeff,

I have to help my wife with her book manuscript which she has been
asked to send to a University press. The press has specifics about
manuscript styles, etc. So I created a new template with all the
styles demanded by that press.

My question is how do I apply these new style definitions (courier,
etc) to the entire document which was composed with previously
differently defined styles.

there are two different approaches, namely

1. You import the new styles into your existing document (in Word 2000,
that's under Tools | Templates and Add-ins | Organizer).

2. You create a new document based on your new template and copy the old
text into this new document.

In both cases, the amount of work depends heavily on the quality of the
original document, i.e., how much direct formatting has been used.

If your new styles have a different ID than the old ones, you need to
"restyle" your new manuscript no matter which way you go.

If your new template uses different (Word-)section properties (headers,
page size, margins, etc.) than the original, (2.) seems adequate. Make
sure you don't carry any section breaks with you when you copy, that
might mean you need to copy chapter by chapter if you end chapters by a
section break ...

All in all, I prefer the second approach since it gives me a chance for
a "clean" start.

Also, in the new template I created, I did not find out how to
include the following requirements:

1. That the first line of each text paragraph (body text) start with
a tab

If you need this rigorously, then it's very easy: Format your body text
style with first line indent. If OTOH, you want that indent only when a
paragraph follows another bodytext paragraph, and NOT after, say, a
heading, then there's no obvious solution once the text is already
written. You create two bodytext styles, one with indent, the other
without, and style accordingly. [For a new template that is done BEFORE
text is written, you could help the user a lot if you use "Style for
following paragraph" for all your styles: set all headings, captions,
etc. to have the bodytext style w/o indent follow them, set this style
to be followed by the bodytext style with indent, and set this style to
be followed by itself,]

2. That the bibliography have a hanging indent.

Use your bodytext style which has an indent – or use a different/make a
new bibliography style.

Greetinx
..bob
...Word-MVP

 

[Jeff Malka]

Thank you. That is very very helpful.

If you need this rigorously, then it's very easy: Format your body text
style with first line indent.

That is my problem. In my Word 97, I can find where to format "body text"
with an indent, but not where to format it with only a FIRST LINE indent.
Do you know if Word 97 has this capability?

2. That the bibliography have a hanging indent.

Use your bodytext style which has an indent - or use a different/make a
new bibliography style.

Similar problem. I can indent the entire text but how do I tell it to use a
hanging indent (that is not including first line.

Thank you.

--

Jeff McPherson
Email address deliberately false to avoid spam
(e-mail address removed)
Outgoing mail is certified Virus Free by AVG

Hi Jeff,

I have to help my wife with her book manuscript which she has been
asked to send to a University press. The press has specifics about
manuscript styles, etc. So I created a new template with all the
styles demanded by that press.

My question is how do I apply these new style definitions (courier,
etc) to the entire document which was composed with previously
differently defined styles.

there are two different approaches, namely

1. You import the new styles into your existing document (in Word 2000,
that's under Tools | Templates and Add-ins | Organizer).

2. You create a new document based on your new template and copy the old
text into this new document.

In both cases, the amount of work depends heavily on the quality of the
original document, i.e., how much direct formatting has been used.

If your new styles have a different ID than the old ones, you need to
"restyle" your new manuscript no matter which way you go.

If your new template uses different (Word-)section properties (headers,
page size, margins, etc.) than the original, (2.) seems adequate. Make
sure you don't carry any section breaks with you when you copy, that
might mean you need to copy chapter by chapter if you end chapters by a
section break ...

All in all, I prefer the second approach since it gives me a chance for
a "clean" start.

Also, in the new template I created, I did not find out how to
include the following requirements:

1. That the first line of each text paragraph (body text) start with
a tab

If you need this rigorously, then it's very easy: Format your body text
style with first line indent. If OTOH, you want that indent only when a
paragraph follows another bodytext paragraph, and NOT after, say, a
heading, then there's no obvious solution once the text is already
written. You create two bodytext styles, one with indent, the other
without, and style accordingly. [For a new template that is done BEFORE
text is written, you could help the user a lot if you use "Style for
following paragraph" for all your styles: set all headings, captions,
etc. to have the bodytext style w/o indent follow them, set this style
to be followed by the bodytext style with indent, and set this style to
be followed by itself,]

2. That the bibliography have a hanging indent.

Use your bodytext style which has an indent - or use a different/make a
new bibliography style.

Greetinx
.bob
..Word-MVP
--
/"\ ASCII Ribbon Campaign
\ /
X Against HTML
/ \ in e-mail & news

 

[Dayo Mitchell]

If you need this rigorously, then it's very easy: Format your body text
style with first line indent.

Question--I've found that a text style formatted with first line indent
doesn't show a tab character. Is the tab really there? Is its absence
likely to give a university press difficulties, or do those automatic tabs
get carried over into typesetting programs?

DM

 

[Suzanne S. Barnhill]

You can create indents using the ruler, then update the style. Or you can
add the indents in the Format | Paragraph dialog, then update the style. Or
you can modify the style directly: Format | Style | Modify: Format:
Paragraph.

Thank you. That is very very helpful.

If you need this rigorously, then it's very easy: Format your body text
style with first line indent.

That is my problem. In my Word 97, I can find where to format "body text"
with an indent, but not where to format it with only a FIRST LINE indent.
Do you know if Word 97 has this capability?

2. That the bibliography have a hanging indent.

Use your bodytext style which has an indent - or use a different/make a
new bibliography style.

Similar problem. I can indent the entire text but how do I tell it to use a
hanging indent (that is not including first line.

Thank you.

--

Jeff McPherson
Email address deliberately false to avoid spam
(e-mail address removed)
Outgoing mail is certified Virus Free by AVG

Hi Jeff,

I have to help my wife with her book manuscript which she has been
asked to send to a University press. The press has specifics about
manuscript styles, etc. So I created a new template with all the
styles demanded by that press.

My question is how do I apply these new style definitions (courier,
etc) to the entire document which was composed with previously
differently defined styles.

there are two different approaches, namely

1. You import the new styles into your existing document (in Word 2000,
that's under Tools | Templates and Add-ins | Organizer).

2. You create a new document based on your new template and copy the old
text into this new document.

In both cases, the amount of work depends heavily on the quality of the
original document, i.e., how much direct formatting has been used.

If your new styles have a different ID than the old ones, you need to
"restyle" your new manuscript no matter which way you go.

If your new template uses different (Word-)section properties (headers,
page size, margins, etc.) than the original, (2.) seems adequate. Make
sure you don't carry any section breaks with you when you copy, that
might mean you need to copy chapter by chapter if you end chapters by a
section break ...

All in all, I prefer the second approach since it gives me a chance for
a "clean" start.

Also, in the new template I created, I did not find out how to
include the following requirements:

1. That the first line of each text paragraph (body text) start with
a tab

If you need this rigorously, then it's very easy: Format your body text
style with first line indent. If OTOH, you want that indent only when a
paragraph follows another bodytext paragraph, and NOT after, say, a
heading, then there's no obvious solution once the text is already
written. You create two bodytext styles, one with indent, the other
without, and style accordingly. [For a new template that is done BEFORE
text is written, you could help the user a lot if you use "Style for
following paragraph" for all your styles: set all headings, captions,
etc. to have the bodytext style w/o indent follow them, set this style
to be followed by the bodytext style with indent, and set this style to
be followed by itself,]

2. That the bibliography have a hanging indent.

Use your bodytext style which has an indent - or use a different/make a
new bibliography style.

Greetinx
.bob
..Word-MVP
--
/"\ ASCII Ribbon Campaign
\ /
X Against HTML
/ \ in e-mail & news

 

[Robert M. Franz (RMF)]

Hi Dayo,

Dayo Mitchell wrote:
[..]

Question--I've found that a text style formatted with first line
indent doesn't show a tab character. Is the tab really there? Is
its absence likely to give a university press difficulties, or do
those automatic tabs get carried over into typesetting programs?

for Word, there is no tab there, no.

I very much doubt that the publisher cares much HOW Word works in this
case; anyway, we don't really know in which way the manuscript is
transported (if it's as raw text, it MIGHT be a problem, if it's as
camera-ready paper or PS/PDF file, there's no way for them to know).
When in doubt >>> ask the publisher.

2cents
..bob
...Word-MVP

 

[Robert M. Franz (RMF)]

Hi Jeff,

Jeff Malka wrote:
[..]

That is my problem. In my Word 97, I can find where to format "body
text" with an indent, but not where to format it with only a FIRST
LINE indent.
Do you know if Word 97 has this capability?

it certainly has: Format | Style ... Format | Paragraph: Special: First
line.

Or use the ruler (see Suzanne's answer).

Greetinx
..bob
...Word-MVP

 

[Jeff Malka]

Thank you all. I did not see the box for "Special" in the paragraph format.
That is why I could not see how to do it. Now all is fine. )

I also learned in this thread about the automatically update feature for
styles that I was unaware of. I obviously saved everything to the special
press template I am preparing.

One final question. They want the text to be in courier, left aligned,
first line indented, etc.... I saved all that to the style "Body text"
because I had previously learned that was the correct thing to do and not to
do it in "normal" style for that template. OK. But, when I start any
document in Word 97, unless I physically change the style, the default when
I start typing is "normal" not "body text". The result for me is that most
of what I would consider should be body text ends up (by default) to be
formatted as "normal" style. Seems backwards to me. Shouldn't the default
style when you start typing be "body text" instead of "normal" or am I
confused about something?

Thanks for all your help. You have all been wonderful and very patient with
a newby to Word.

--

Jeff McPherson
Email address deliberately false to avoid spam
(e-mail address removed)
Outgoing mail is certified Virus Free by AVG

Hi Jeff,

Jeff Malka wrote:
[..]

That is my problem. In my Word 97, I can find where to format "body
text" with an indent, but not where to format it with only a FIRST
LINE indent.
Do you know if Word 97 has this capability?

it certainly has: Format | Style ... Format | Paragraph: Special: First
line.

Or use the ruler (see Suzanne's answer).

Greetinx
.bob
..Word-MVP
--
/"\ ASCII Ribbon Campaign
\ /
X Against HTML
/ \ in e-mail & news

 

[Margaret Aldis]

Hi Jeff

If you want Body Text to be the default style in the template, open the
template and format the empty paragraph as Body Text. Save the template.

You might also need to check the 'follow-on' style for other styles so that,
for example, hitting return at the end of Heading 1 etc. automatically puts
you in Body Text.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk

Thank you all. I did not see the box for "Special" in the paragraph format.
That is why I could not see how to do it. Now all is fine. )

I also learned in this thread about the automatically update feature for
styles that I was unaware of. I obviously saved everything to the special
press template I am preparing.

One final question. They want the text to be in courier, left aligned,
first line indented, etc.... I saved all that to the style "Body text"
because I had previously learned that was the correct thing to do and not to
do it in "normal" style for that template. OK. But, when I start any
document in Word 97, unless I physically change the style, the default when
I start typing is "normal" not "body text". The result for me is that most
of what I would consider should be body text ends up (by default) to be
formatted as "normal" style. Seems backwards to me. Shouldn't the default
style when you start typing be "body text" instead of "normal" or am I
confused about something?

Thanks for all your help. You have all been wonderful and very patient with
a newby to Word.

--

Jeff McPherson
Email address deliberately false to avoid spam
(e-mail address removed)
Outgoing mail is certified Virus Free by AVG

Hi Jeff,

Jeff Malka wrote:
[..]

That is my problem. In my Word 97, I can find where to format "body
text" with an indent, but not where to format it with only a FIRST
LINE indent.
Do you know if Word 97 has this capability?

it certainly has: Format | Style ... Format | Paragraph: Special: First
line.

Or use the ruler (see Suzanne's answer).

Greetinx
.bob
..Word-MVP
--
/"\ ASCII Ribbon Campaign
\ /
X Against HTML
/ \ in e-mail & news

 

[Dayo Mitchell]

Thanks very much.
Dayo

Hi Dayo,

Dayo Mitchell wrote:
[..]

Question--I've found that a text style formatted with first line
indent doesn't show a tab character. Is the tab really there? Is
its absence likely to give a university press difficulties, or do
those automatic tabs get carried over into typesetting programs?

for Word, there is no tab there, no.

I very much doubt that the publisher cares much HOW Word works in this
case; anyway, we don't really know in which way the manuscript is
transported (if it's as raw text, it MIGHT be a problem, if it's as
camera-ready paper or PS/PDF file, there's no way for them to know).
When in doubt >>> ask the publisher.

2cents
.bob
..Word-MVP

 

[Jeff Malka]

2. You create a new document based on your new template and copy the old

text into this new document.

I chose this second method. I created a template with the needed styles
(body text, footnotes and footnote reference, Headings, etc.) I then opened
a new document based on this new template and copied all the text into it.
However, even though the headings, footnotes text and footnote references
were all listed as such in the text, the new style did not change them. I
needed to go into each one reselect the same style, click on it, answer the
question "Reapply the formatting of the style to this selection?" and then
click "enter" for the new style to take effect. Is there a way for the new
style to reapply itself automatically so I do not have to "reapply them
individually? I thought that was one of the advantages of using styles? The
footnotes were created in Word and correctly styled as such in the previous
document!

I am using Word 97.

--

Jeff McPherson
Email address deliberately false to avoid spam
(e-mail address removed)
Outgoing mail is certified Virus Free by AVG

Hi Jeff,

I have to help my wife with her book manuscript which she has been
asked to send to a University press. The press has specifics about
manuscript styles, etc. So I created a new template with all the
styles demanded by that press.

My question is how do I apply these new style definitions (courier,
etc) to the entire document which was composed with previously
differently defined styles.

there are two different approaches, namely

1. You import the new styles into your existing document (in Word 2000,
that's under Tools | Templates and Add-ins | Organizer).

2. You create a new document based on your new template and copy the old
text into this new document.

In both cases, the amount of work depends heavily on the quality of the
original document, i.e., how much direct formatting has been used.

If your new styles have a different ID than the old ones, you need to
"restyle" your new manuscript no matter which way you go.

If your new template uses different (Word-)section properties (headers,
page size, margins, etc.) than the original, (2.) seems adequate. Make
sure you don't carry any section breaks with you when you copy, that
might mean you need to copy chapter by chapter if you end chapters by a
section break ...

All in all, I prefer the second approach since it gives me a chance for
a "clean" start.

Also, in the new template I created, I did not find out how to
include the following requirements:

1. That the first line of each text paragraph (body text) start with
a tab

If you need this rigorously, then it's very easy: Format your body text
style with first line indent. If OTOH, you want that indent only when a
paragraph follows another bodytext paragraph, and NOT after, say, a
heading, then there's no obvious solution once the text is already
written. You create two bodytext styles, one with indent, the other
without, and style accordingly. [For a new template that is done BEFORE
text is written, you could help the user a lot if you use "Style for
following paragraph" for all your styles: set all headings, captions,
etc. to have the bodytext style w/o indent follow them, set this style
to be followed by the bodytext style with indent, and set this style to
be followed by itself,]

2. That the bibliography have a hanging indent.

Use your bodytext style which has an indent - or use a different/make a
new bibliography style.

Greetinx
.bob
..Word-MVP
--
/"\ ASCII Ribbon Campaign
\ /
X Against HTML
/ \ in e-mail & news

 

[Robert M. Franz (RMF)]

Hi Jeff,

Jeff Malka wrote:
[..]

I created a template with the needed styles
(body text, footnotes and footnote reference, Headings, etc.) I then
opened a new document based on this new template and copied all the
text into it.
However, even though the headings, footnotes text and footnote
references were all listed as such in the text, the new style did
not change them. I needed to go into each one reselect the same
style, click on it, answer the question "Reapply the formatting of
the style to this selection?" and then click "enter" for the new
style to take effect. Is there a way for the new
style to reapply itself automatically so I do not have to "reapply
them individually?

the shortcut for that would be CTRL A (SelectALL) and then CTRL Q
(ResetPara, all paragraph properties are reset to the underlying style),
CTRL Space (ResetChar, all character properties ..., all character
styles are lost that way :-().

I thought that was one of the advantages of using styles? The
footnotes were created in Word and correctly styled as such in the
previous document!

I am using Word 97.

My feeling would've told me that the shortcuts should not be necessary
in Word 97 (not so long ago used that myself), but I can be mistaken.

Hope you can work now with it.
Greetinx
..bob
...Word-MVP

 

[Jeff Malka]

Sadly, although Ctrl-A obviously works, Ctrl-Q does nothing in Word 97. I
looked for "reset Para" in help and could not find it. So, I am back to
doing it all individually. Hardly makes styles worthwhile.

--

Jeff McPherson
Email address deliberately false to avoid spam
(e-mail address removed)
Outgoing mail is certified Virus Free by AVG

Hi Jeff,

Jeff Malka wrote:
[..]

I created a template with the needed styles
(body text, footnotes and footnote reference, Headings, etc.) I then
opened a new document based on this new template and copied all the
text into it.
However, even though the headings, footnotes text and footnote
references were all listed as such in the text, the new style did
not change them. I needed to go into each one reselect the same
style, click on it, answer the question "Reapply the formatting of
the style to this selection?" and then click "enter" for the new
style to take effect. Is there a way for the new
style to reapply itself automatically so I do not have to "reapply
them individually?

the shortcut for that would be CTRL A (SelectALL) and then CTRL Q
(ResetPara, all paragraph properties are reset to the underlying style),
CTRL Space (ResetChar, all character properties ..., all character
styles are lost that way :-().

I thought that was one of the advantages of using styles? The
footnotes were created in Word and correctly styled as such in the
previous document!

I am using Word 97.

My feeling would've told me that the shortcuts should not be necessary
in Word 97 (not so long ago used that myself), but I can be mistaken.

Hope you can work now with it.
Greetinx
.bob
..Word-MVP
--
/"\ ASCII Ribbon Campaign
\ /
X Against HTML
/ \ in e-mail & news

 

[Jeff Malka]

Seems that if the selected text includes a "footnote reference" Word 97 will
not permit me to apply a body text style. So I need to go from footnote
reference to footnote reference and only select the text between to apply
the style to. Very tedious.

Is there a shortcut key to go to the "next footnote reference"?

--

Jeff McPherson
Email address deliberately false to avoid spam
(e-mail address removed)
Outgoing mail is certified Virus Free by AVG

Hi Jeff,

Jeff Malka wrote:
[..]

I created a template with the needed styles
(body text, footnotes and footnote reference, Headings, etc.) I then
opened a new document based on this new template and copied all the
text into it.
However, even though the headings, footnotes text and footnote
references were all listed as such in the text, the new style did
not change them. I needed to go into each one reselect the same
style, click on it, answer the question "Reapply the formatting of
the style to this selection?" and then click "enter" for the new
style to take effect. Is there a way for the new
style to reapply itself automatically so I do not have to "reapply
them individually?

the shortcut for that would be CTRL A (SelectALL) and then CTRL Q
(ResetPara, all paragraph properties are reset to the underlying style),
CTRL Space (ResetChar, all character properties ..., all character
styles are lost that way :-().

I thought that was one of the advantages of using styles? The
footnotes were created in Word and correctly styled as such in the
previous document!

I am using Word 97.

My feeling would've told me that the shortcuts should not be necessary
in Word 97 (not so long ago used that myself), but I can be mistaken.

Hope you can work now with it.
Greetinx
.bob
..Word-MVP
--
/"\ ASCII Ribbon Campaign
\ /
X Against HTML
/ \ in e-mail & news

 

[Suzanne S. Barnhill]

Ctrl+Q and Ctrl+Spacebar work in all versions of Word. If your styles
actually have the same names in your template and in the inserted text *and*
the inserted text has no direct formatting, then just inserting it should
update the style, but Ctrl+Q certainly would. There are some drawbacks to
Ctrl+Spacebar: it will remove character styles as well as direct font
formatting, which means that it will remove the Footnote Reference style.

Sadly, although Ctrl-A obviously works, Ctrl-Q does nothing in Word 97. I
looked for "reset Para" in help and could not find it. So, I am back to
doing it all individually. Hardly makes styles worthwhile.

--

Jeff McPherson
Email address deliberately false to avoid spam
(e-mail address removed)
Outgoing mail is certified Virus Free by AVG

Hi Jeff,

Jeff Malka wrote:
[..]

I created a template with the needed styles
(body text, footnotes and footnote reference, Headings, etc.) I then
opened a new document based on this new template and copied all the
text into it.
However, even though the headings, footnotes text and footnote
references were all listed as such in the text, the new style did
not change them. I needed to go into each one reselect the same
style, click on it, answer the question "Reapply the formatting of
the style to this selection?" and then click "enter" for the new
style to take effect. Is there a way for the new
style to reapply itself automatically so I do not have to "reapply
them individually?

the shortcut for that would be CTRL A (SelectALL) and then CTRL Q
(ResetPara, all paragraph properties are reset to the underlying style),
CTRL Space (ResetChar, all character properties ..., all character
styles are lost that way :-().

I thought that was one of the advantages of using styles? The
footnotes were created in Word and correctly styled as such in the
previous document!

I am using Word 97.

My feeling would've told me that the shortcuts should not be necessary
in Word 97 (not so long ago used that myself), but I can be mistaken.

Hope you can work now with it.
Greetinx
.bob
..Word-MVP
--
/"\ ASCII Ribbon Campaign
\ /
X Against HTML
/ \ in e-mail & news

 

[Charles Kenyon]

Generally one does _not_ want styles to automatically update, either to/from
the template or within the document. While there are exceptions, they are
few. One of the exceptions for updating from a template is when a new
template is applied and you want to change things. The thing is, the only
thing that gets changed is text that is already formatted using the
appropriate styles.
--

Charles Kenyon

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

 

[Charles Kenyon]

Don't select text (other than whole paragraphs) to apply a paragraph style.
In some versions of Word this results in the creation of new paragraph
styles (not in Word 97, though). Put the insertion point in the paragraph
and apply the style.

Yes, very tedious to reformat directly formatted stuff.
--

Charles Kenyon

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

Seems that if the selected text includes a "footnote reference" Word 97 will
not permit me to apply a body text style. So I need to go from footnote
reference to footnote reference and only select the text between to apply
the style to. Very tedious.

Is there a shortcut key to go to the "next footnote reference"?

--

Jeff McPherson
Email address deliberately false to avoid spam
(e-mail address removed)
Outgoing mail is certified Virus Free by AVG

Hi Jeff,

Jeff Malka wrote:
[..]

I created a template with the needed styles
(body text, footnotes and footnote reference, Headings, etc.) I then
opened a new document based on this new template and copied all the
text into it.
However, even though the headings, footnotes text and footnote
references were all listed as such in the text, the new style did
not change them. I needed to go into each one reselect the same
style, click on it, answer the question "Reapply the formatting of
the style to this selection?" and then click "enter" for the new
style to take effect. Is there a way for the new
style to reapply itself automatically so I do not have to "reapply
them individually?

the shortcut for that would be CTRL A (SelectALL) and then CTRL Q
(ResetPara, all paragraph properties are reset to the underlying style),
CTRL Space (ResetChar, all character properties ..., all character
styles are lost that way :-().

I thought that was one of the advantages of using styles? The
footnotes were created in Word and correctly styled as such in the
previous document!

I am using Word 97.

My feeling would've told me that the shortcuts should not be necessary
in Word 97 (not so long ago used that myself), but I can be mistaken.

Hope you can work now with it.
Greetinx
.bob
..Word-MVP
--
/"\ ASCII Ribbon Campaign
\ /
X Against HTML
/ \ in e-mail & news

 

[Clive Huggan]

Jeff,

Apart from the Ctrl-q and Ctrl-spacebar ideas, this should work too -- it
relates to what Charles has said (the following is for Word 2001 -- it may
be a bit different on your version):

Go via Tools menu -> Templates and add-ins to where you attached the
document to your template, then click the check-box "Automatically update
document styles" so that a check appears -> OK. The appearance of the styles
in the text should update to that of your definitions of styles *where the
styles have the same names*.

In most instances you will *not* want to permanently attach the document to
the template, because doing so could result in the document being changed as
soon as you open it at any time in the future, if the template has been
modified. To prevent that occurring, as soon as you have gone through the
procedure above you should open the Templates and add-ins window again and
de-select the tickbox "Automatically update document styles". (Word ignores
the template after initial creation of the document. All styles from that
point on are embedded locally in the document, unless you have
"Automatically update styles on open" switched on in Tools -> Templates and
Add-ins.)

There is at least one exception, however: I find that if I'm writing a
publication that has separate documents for individual chapters because they
are very large, there's a particular benefit of attaching the documents to a
template. Any modification to the template can flow through automatically to
each of the separate documents if I attach each chapter document to one
special-purpose template, as described above -- but on this occasion I leave
"Automatically update document styles" checked. That allows me to avoid the
evils of having to use a Master Document.

-- Clive Huggan
Canberra, Australia
============================================================

 

[Jeff Malka]

Nothing seems to work for me. I just bit the bullet and went through the
text individually.

Thanks everybody.

--

Jeff McPherson
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Don't select text (other than whole paragraphs) to apply a paragraph style.
In some versions of Word this results in the creation of new paragraph
styles (not in Word 97, though). Put the insertion point in the paragraph
and apply the style.

Yes, very tedious to reformat directly formatted stuff.
--

Charles Kenyon

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
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from my ignorance and your wisdom.

Seems that if the selected text includes a "footnote reference" Word 97 will
not permit me to apply a body text style. So I need to go from footnote
reference to footnote reference and only select the text between to apply
the style to. Very tedious.

Is there a shortcut key to go to the "next footnote reference"?

--

Jeff McPherson
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Hi Jeff,

Jeff Malka wrote:
[..]
I created a template with the needed styles
(body text, footnotes and footnote reference, Headings, etc.) I then
opened a new document based on this new template and copied all the
text into it.
However, even though the headings, footnotes text and footnote
references were all listed as such in the text, the new style did
not change them. I needed to go into each one reselect the same
style, click on it, answer the question "Reapply the formatting of
the style to this selection?" and then click "enter" for the new
style to take effect. Is there a way for the new
style to reapply itself automatically so I do not have to "reapply
them individually?

the shortcut for that would be CTRL A (SelectALL) and then CTRL Q
(ResetPara, all paragraph properties are reset to the underlying style),
CTRL Space (ResetChar, all character properties ..., all character
styles are lost that way :-().


I thought that was one of the advantages of using styles? The
footnotes were created in Word and correctly styled as such in the
previous document!

I am using Word 97.

My feeling would've told me that the shortcuts should not be necessary
in Word 97 (not so long ago used that myself), but I can be mistaken.

Hope you can work now with it.
Greetinx
.bob
..Word-MVP
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[Jeff Malka]

Thank you.

--

Jeff McPherson
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