Auto filename on all documents

S

Spencer1230

I am trying to automatically add the file and pathname to
all new documents with the intention of making it the
default for 80 PC's.

I have modified the Normal.dot file to include the file
and pathname, but now the AutoText feature is no longer
working on any documents.

Is there a way to solve this problem? Maybe the
Normal.dot or macros or ... The solution has to be
automatic so the users don't have to think.

Thanks.
 
&

&:-jesse\)

You can create a new template from which users can pick.
Template names, style, and content can be adjusted to your
liking. To insert filename and path in a document try
using a field code. Press Ctrl F9 to insert field braces
and type the following between them:

{FileName \p}

jesse
 
S

Spencer

Thanks Jesse, but that is the whole point. I don't want
the users to have to pick anything. They just don't do
it. I would like it to be automatic. Like I said, I did
setup a Normal.doc with the footer information and copied
it to all of the users directories, but that deletes the
AutoText information.

Any other ideas?
 
&

&:-jesse\)

If you want the filename and path to appear in new
documents when users pick File | New from the menu
followed by blank document, the normal.dot file is opened.
Add the field code I previously described to you there.

jesse
 
S

Spencer

I don't think you understand ... I did all of that. I
added the footer the way you explained, I saved the file
as Doc1.dot. I then renamed the file to Normal.dot. Then
when I start Word, I get the footer, but AutoText is
empty. I want AutoText to allow users to easily insert
other information.

Is there a way to get the footer information to
automatically show and NOT lose the AutoText?

Maybe my copy of Word is working different than others?
If you try this, do you lose the AutoText?
 
M

Margaret Aldis

Hi Spencer

Aha - you have now revealed the key to why this is not working <g>. It's no
good replacing Normal.dot with some other template (Doc1.dot) renamed -
Normal.dot has a lot of other baggage within it including AutoCorrect
entries. In addition, Doc1, when first created as a document, will contain
no AutoText, so that has also been lost in this process.

Your original post said that you 'modified Normal.dot', and that is exactly
what what you must do. Start with a pristine version, modify it by opening
it explicitly (not double-click - check you see Normal.dot in the title
bar), make the changes, save, and then distribute that. Note, however, that
when you replace a user's Normal.dot they will lose any customizations they
have made, and they will need a fresh copy to use should they have a
corruption.
 
S

Spencer

Jesse:

Thank you for the document links. I had read them before,
but they didn't click until now. I now understand that I
need to actually modify the Normal.dot file itself and not
copy over it.

Thanks.
 
S

Spencer

Margaret:

Now I get it! Thanks! I now understand that I need to
actually modify the Normal.dot file itself and not copy
over it.

Works great.

Thanks again.
 
S

Suzanne S. Barnhill

Most likely you've lost your AutoText because instead of editing Normal.dot
directly you saved a document as Normal.dot. See
http://www.mvps.org/word/FAQs/Customization/CustomizeNormalTemplate.htm.

You *really* don't want to add any text of any kind to Normal.dot. As others
have suggested, what you need to do is create a document template that
contains this text.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
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