Automatic overflow to next pages after earlier insertions

[Publisher Overflows]

I am producing a long document in MS Publisher V2000 SP3 and I wish to return
to earlier pages to make insertions, some extensive, without having manually
to adjust all subsequent pages. How do I cause overflow to function
automatically from one page to the next? I have tried employing text frames
and also not using text frames, but the overflow does not occur without
manual intervention. Any assistance would be greatly appreciated, especially
since I am trying to meet a deadline! Regards to everyone. Terry Joyes

 

[Mary Sauer]

Do your extensive changes in a separate text box, copy, paste into the original text
box, Publisher will ask about overflow.
You will still have to do some adjustments.
Long documents are best done in Word. Publisher is a layout program.

 

[Publisher Overflows]

Hi Mary.
Many thanks for your very prompt reply. I had not previously seen Publisher
as a purely Lay-out program. I have been using it for five years to produce
20-page Newsletters!
In my current, much longer document I shall construct the insertions in
separate text and graphic frames and copy and paste accordingly.
Terry Joyes

 

[Mary Sauer]

Actually if you only paste a few words, Publisher should ask about new text boxes.
Good luck.

 

[Kim]

Terry,
I also desperately need to know the answer to this question. I have spent
hours trying to figure this out. I have also been working with Publisher for
about 5 years on smaller projects. I need to produce a 300 page document and
do not want to manually link all of the pages or tell Publisher "yes to
autoflow" 300 times. I believe there is a way to do this. Please place a post
if you've made any headway.

 

[Mary Sauer]

With 300 pages you are using the wrong program, Word is far more adaptable for long
documents. If you must use Publisher for this project do your text in Word and paste
it into Publisher.

 

[Publisher Overflows]

Hi Kim.
Although I take Mary Sauer's pointabout Publisher and Word, I have typed my
document into Publisher and now i need to inswert some photographs at various
points. Mary notes that Publisher should ask, when a frame is inserted,
about frame requirements. I find that Publisher does not ask the question.
Yet, I have a vague memory of its doing so on occasions in the past. My
guess is that I have inadvertently turned something off, but what it is and
where it is located I have no idea. Perhaps Mary can guide us...
Terry

 

[Kim]

I've had the same problem. I've found that when I'm typing directly into
Publisher, I'm not given the option for overflow, but when I cut and paste
text from Word, I am. I don't know why that's the case, but it seems to be.
Have you tried adding pages, then manually linking all of your text frames? I
know it's tedious, but it may be the only solution. Microsoft will answer
this question for $35, but I'm still hoping to get the answer here .

Mary - thank you for your help. My text is in word and I do plan to move it
over to Publisher, but when I do, Publisher will ask me 300 times if I want
to overflow to the next page. I've tried starting with three pages & adding
pages with the same setup as page two (that is linked to page one and three),
but I always loose the links. The reason I'm so "married" to Publisher for
this document is b/c of the ease of use with graphics vs. Word. Please let me
know if you have any more ideas.

Thanks.

 

[Mary Sauer]

If you transfer all of your text at once, Publisher will only ask once. The secret is
to create two text boxes in Publisher and link them. Paste your text into text box
one... If you need to add more text later create several pages and link all the text
boxes together. The text will overflow into these boxes.

 

[Mary Sauer]

Before you add the images, create pages at the end of your document with linked text
boxes. When you insert the images the text will overflow.

 

[Kim]

Terry,
If I were in your shoes (which I am), I would just add more pages than I
think I will need, then go through my entire document and manually link the
text frames before adding any text. I know that doesn't help you now,
because, I know you don't want to start over, but you might play around with
cutting and pasting your text into Word, then bringing it back into Publisher
to see if you get the prompts. I'm very sad to say that I think I will have
to manually link 300 pages. I could probably do it in an hour or so. It
appears that this is just an oversight by Microsoft. Maybe they'll add a
"link all pages" feature in the future. I have a couple more ideas I'm going
to play around with. I'll let you know if I make any progress. Good luck with
your project.

 

[Ed Bennett]

I'm very sad to say that I think I will have to manually
link 300 pages. I could probably do it in an hour or so.

If the main text box was the only text box on each page, I could do it in a
relatively short amount of time using a macro.

 

[Kim]

My document will be set up in two columns on each page. Pardon my ignorance,
but what is a macro?

Also, I plan to save this document by chapter, meaning that it could be
split into about 14 parts. Do you think this is wise?

 

[Kim]

Me again. I see in Publisher "help" that Publisher will continue to ask if
you want to autoflow to the next frame until there is no empty text frame. At
this time Publisher will insert new pagesand create text frames on as many
pages as are needed to fit all of the text. How does this work if your
document has two columns and a background that you want to appear on every
page?

 

[Ed Bennett]

My document will be set up in two columns on each page. Pardon my
ignorance, but what is a macro?

A macro is a piece of code written in VBA (Visual Basic for Applications)
that Publisher runs. It is useful for automating repetetive tasks. The
Visual Basic Editor is accessed through Tools > Macros > Visual Basic
Editor.

Also, I plan to save this document by chapter, meaning that it could
be split into about 14 parts. Do you think this is wise?

It may make the document easier to manage, but it will be difficult to merge
the chapters into one file without using Adobe Acrobat.

 

[Kim]

I will check out the macros. Thanks.

Also, I recently purchased Adobe CS2. So, I do have Adobe Acrobat. I'm
constructing this document in Publisher instead of InDesign because I feel
like a Kindergartener performing brain surgery when I open this new software.
I have a lot to learn. It's hard to pull myself away from Publisher because
it's what I know.
Thank you for your help.