Automatic updates Except when certain fields changed

A

Amir S.

Hi,

I (PM) want to automatically approve all task updates done by team
members, Except for those cases where the "Work" field has been edited
(in which case I want it to be sent for my "manual" approval). I have
exhausted all my options in the automatic approval wizard with no
hope. Would any one know how I can go around this?

Thank you for your help!
 
D

Dale Howard [MVP]

Amir --

I presume you want to create a Rule to process all task updates in PWA
automatically, except for those in which the team member has adjusted the
Remaining Work value (team members cannot adjust the Work field as you
state). The only way to do this is to create two Rules using the following
tests:

Rule #1 Work Variance > 0
Rule #2 Work Variance < 0

The first rule determines whether the resource increased the Remaining Work
value, while the second rule determines whether the resource decreased the
Remaining Work value. Both rules assume that you saved a Baseline for your
project prior to tracking actuals. If you did not save a baseline, then
these two rules are useless.

In addition, you should know that the first Rule also determines whether the
team member entered more Actual Work than the original planned Work, which I
believe would also meet your criteria. For example, if I am assigned to
work 24 hours this week and enter 40 hours of Actual Work to complete the
task, Rule #1 will show this. Hope this helps.

--
Dale A. Howard [MVP]
Enterprise Project Trainer/Consultant
Denver, Colorado
http://www.msprojectexperts.com
"We wrote the book on Project Server"
 
A

Amir S.

Just wanted to add that the users will be updating tasks through PWA
and that even though VBA for Project Server is probably an option, I
don't have experience with it and it will be too costly for us. Any
ideas on how to do this more simply?

Thank you.
 
Top