Automatically change footer?

D

Decks05

I did a search, but there were so many footer questions...
Is it possible, when creating a template, to have the footer change
automatically from one footer (a signature box) when my template is one page
to another footer (page 1 of x) when it runs 2 pages? My template is a bid
proposal and most of them are one page long. But if it has to be two pages,
can word automatically change the footer? Thanks for any help.
 
S

Suzanne S. Barnhill

Yes. You can use a field of this type:

{ IF { NUMPAGES } > 1 "Footer you want on a 2+-page document" "Footer you
want on a one-page document" }

If you don't know how to insert these fields, post back.
 
D

Decks05

No I don't know how to insert those fields. Can you tell me how?
Thanks for the help!
 
D

Doug Robbins - Word MVP

With the selection in the desired place in the footer, hold down the Ctrl
key and press F9. That will insert a pair of field delimiters into the
Footer

{ }

between them, type IF

{ IF }

With the selection between the F and the closing }, do a Ctrl+F9 again

{ IF { }}

Inside the inner pair of delimiters, type NUMPAGES

{ IF { NUMPAGES } }

Now, type
1 "Footer you want on a 2+-page document" "Footer you want on a one-page
Click to expand...
document"

between the two closing } }, making sure that you have a space either site
of the >

Press Alt+F9 to toggle off the display of field codes.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
 
D

Decks05

I typed everything in and get this error message: Error! Unknown op code for
conditional.
 
D

Decks05

Sort of have it working...I didn't type in the ">", but the footer for a two
page document is showing up for a one page document.
 
D

Decks05

I got it to work, but it's still not what I am looking for. I need the last
footer to remain the same whether it's one page, two or three. If my
document turns into two or three pages, I need the footer to change to "page
1 of x" or "page 2 of x" and so on. Is this possible?
 
S

Suzanne S. Barnhill

Sometimes you have to update the field manually (F9) to see the correct
results.

Are you saying you want a different footer on page 1 from the other pages?
If so, you can enable "Different first page." See
http://sbarnhill.mvps.org/WordFAQs/HeaderFooter.htm for more on that. Also
note that the TrueText can include *everything* you want to appear in the
footer of a multipage document, and the FalseText can include what you want
for a single-page document. That is, it doesn't have to be just the part
that changes.
 
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