Can I enter into two calendars at one time?

[stloudeby]

I work in a department where I need to keep track of 6 peoples schedules. In
Microsoft Outlook I want to create a calendar with everyone's schedules in
it. What I need to know is, is there a way where when they enter information
into their personal Outlook calendar, that it could automatically be put into
the other calendar at the same time? I need it to be able to show in both
calendars if they are in the office, busy, etc.

Thanks!

 

[Diane Poremsky [MVP]]

You can always invite the other calendar. Choose Actions, no response when
you do.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

 

[stloudeby]

Diane,
Thanks for your repsonse. However, I am very new to using the Outlook
Calendar.
When you say "You can always invite the other calendar. Choose Actions, no
response when
you do."

I go to the toolbar and go to Actions, then I don't know what to do from
there.

Thanks again!

You can always invite the other calendar. Choose Actions, no response when
you do.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

I work in a department where I need to keep track of 6 peoples schedules.
In
Microsoft Outlook I want to create a calendar with everyone's schedules in
it. What I need to know is, is there a way where when they enter
information
into their personal Outlook calendar, that it could automatically be put
into
the other calendar at the same time? I need it to be able to show in both
calendars if they are in the office, busy, etc.

Thanks!

 

[Judy Gleeson MVP - Outlook]

If you have 2002 or 2003 you could use the Group Schedules function
instead - it will show you live data from their Calendars side by side. Use
Help to see how to make one.

Please post your version when you ask questions.

Judy Gleeson - MVP Outlook
Acorn Training and Consulting
Canberra, Australia


see what Outlook training can do to improve productivity:
www.acorntraining.com.au/pdfdocs/ProductivITwithOutlook.pps

www.acorntraining.com.au/productivit.htm

Diane,
Thanks for your repsonse. However, I am very new to using the Outlook
Calendar.
When you say "You can always invite the other calendar. Choose Actions, no
response when
you do."

I go to the toolbar and go to Actions, then I don't know what to do from
there.

Thanks again!

You can always invite the other calendar. Choose Actions, no response when
you do.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

I work in a department where I need to keep track of 6 peoples schedules.
In
Microsoft Outlook I want to create a calendar with everyone's schedules in
it. What I need to know is, is there a way where when they enter
information
into their personal Outlook calendar, that it could automatically be put
into
the other calendar at the same time? I need it to be able to show in both
calendars if they are in the office, busy, etc.

Thanks!

 

[Diane Poremsky [MVP]]

it's on the meeting request form when you invite the other person.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

Diane,
Thanks for your repsonse. However, I am very new to using the Outlook
Calendar.
When you say "You can always invite the other calendar. Choose Actions, no
response when
you do."

I go to the toolbar and go to Actions, then I don't know what to do from
there.

Thanks again!

You can always invite the other calendar. Choose Actions, no response
when
you do.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

I work in a department where I need to keep track of 6 peoples
schedules.
In
Microsoft Outlook I want to create a calendar with everyone's schedules
in
it. What I need to know is, is there a way where when they enter
information
into their personal Outlook calendar, that it could automatically be
put
into
the other calendar at the same time? I need it to be able to show in
both
calendars if they are in the office, busy, etc.

Thanks!