Can I protect a Word document from being printed by others?

  • Thread starter Susanne Cederblad Winther
  • Start date
S

Susanne Cederblad Winther

I want to make sure, that the document is a "read only" and not allowing
anyone to print it. Is it possible?
 
B

Bob I

Gordon said:
Still won't stop printing.......
Click to expand...

Umm, claims to.

IRM helps to do the following:
Prevent an authorized recipient of restricted content from forwarding,
copying, modifying, printing, faxing, or pasting the content for
unauthorized use
Prevent restricted content from being copied by using the Print Screen
feature in Microsoft Windows
Restrict content wherever it is sent
Support file expiration so that content in documents can no longer be
viewed after a specified period of time
Enforce corporate policies that govern the use and dissemination of
content within the company

IRM can't prevent the following:
Content from being erased, stolen, or captured and transmitted by
malicious programs such as Trojan horses, keystroke loggers, and certain
types of spyware
Content from being lost or corrupted because of the actions of computer
viruses
Restricted content from being hand-copied or retyped from a display on a
recipient's screen
A recipient from taking a digital photograph of the restricted content
displayed on a screen
Restricted content from being copied by using third-party screen-capture
programs
 
L

LVTravel

Bob I said:
Umm, claims to.

IRM helps to do the following:
Prevent an authorized recipient of restricted content from forwarding,
copying, modifying, printing, faxing, or pasting the content for
unauthorized use
Prevent restricted content from being copied by using the Print Screen
feature in Microsoft Windows
Restrict content wherever it is sent
Support file expiration so that content in documents can no longer be
viewed after a specified period of time
Enforce corporate policies that govern the use and dissemination of
content within the company

IRM can't prevent the following:
Content from being erased, stolen, or captured and transmitted by
malicious programs such as Trojan horses, keystroke loggers, and certain
types of spyware
Content from being lost or corrupted because of the actions of computer
viruses
Restricted content from being hand-copied or retyped from a display on a
recipient's screen
A recipient from taking a digital photograph of the restricted content
displayed on a screen
Restricted content from being copied by using third-party screen-capture
programs
Click to expand...

But what if not using Office 2007 or don't have IRM installed on the
computer? I don't have it installed and of course don't have Restrict
Permissions as an option on Prepare. (I know how to set it up if needed but
don't desire that ability on my files currently.)

For the OP, you may want to print the document as a PDF with security
permission set. Still, as JoAnn said, any file that can be displayed can be
printed using one method or another. I use PrimoPDF which has a fairly good
security setting on it and it is free also. Might want to Google for the
program.
 
S

Steve Rindsberg

Sorry but it was available for 2003,
Click to expand...

MS begs to differ. ;-)
From the 2003 help file:

====================================================
Note You can create content with restricted permission using Information
Rights Management only in Microsoft Office Professional Edition 2003, Microsoft
Office Word 2003, Microsoft Office Excel 2003, and Microsoft Office PowerPoint
2003.
====================================================

That would be to *apply* IRM.

And I believe that you/your company would also need to have a server with IRM
software in place to validate permission requests.

Users with other versions/editions of Office would need to download the client
software in order to open IRM-protected documents.

All told, it's a lot more overhead than most users can bring to bear on the
problem.
 
S

Steve Rindsberg

MS begs to differ. ;-)
From the 2003 help file:

====================================================
Note You can create content with restricted permission using Information
Rights Management only in Microsoft Office Professional Edition 2003, Microsoft
Office Word 2003, Microsoft Office Excel 2003, and Microsoft Office PowerPoint
2003.
====================================================

That would be to *apply* IRM.

And I believe that you/your company would also need to have a server with IRM
software in place to validate permission requests.
Click to expand...

Update: MS runs an IRM server that you can access via the downloadable client
software and your NetPassport/WindowsLive/WhateverTheLoginFlavorOfTheWeekIsCalled
credentials. You or your company doesn't necessarily need to run a server itself.

You do, however, need to know the email addresses of the people you want to give
permissions to (the address they use to log in via WindowsLive). Meaning that
they have to have a Windows Live ID. Meaning that I still figure this is true:
 
G

Gordon

Steve Rindsberg said:
Update: MS runs an IRM server that you can access via the downloadable
client
software and your
NetPassport/WindowsLive/WhateverTheLoginFlavorOfTheWeekIsCalled
credentials.
Click to expand...

Can you post a link?
 
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