Change Flag Reminder Default Time

Discussion in 'Outlook General' started by Chris, Dec 12, 2007.

  1. Chris

    Chris Guest


    I have a number of users that love using the flag feature in Outlook
    2007. The only drawback has been that the default reminder when
    setting a flag reminder (FOLLOW-UP / ADD REMINDER) the default time is
    1 hour before the end of the day as defined in Outlook (TOOLS /
    OPTIONS / CALENDAR OPTIONS). Most of these users would prefer to
    either have the default time be either their start time or 1 hour
    after. While this is not overly difficult to change, it is a few
    extra clicks and is reducing the adoption of this feature.

    Is there a way to change the default flag reminder time other than
    change the work hours? Even a registry edit if there is nothing in
    the GUI would go a long way to keeping these folks excited about this

    Thanks in advance for the help,

    Chris, Dec 12, 2007
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  2. tools, options, reminder time drop down in the Tasks section of preferences
    tab doesn't meet your needs?
    Diane Poremsky, Dec 12, 2007
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  3. Chris

    Jon LaBarge Guest

    You can right click on the flag icon column and say "Set Quick Click". This
    will allow single click for all flags to default to another day (ie;
    tomorrow, this week, next week, etc.)
    Jon LaBarge, Dec 12, 2007
  4. Chris

    Chris Guest


    Unfortunately what you noted is for tasks and not flagged e-mails.
    Flagged e-mail reminders default to 1 hour before the end of day as
    defined in TOOLS / OPTIONS / CALENDAR OPTIONS. To demonstrate this,
    right-click an e-mail, highlight Follow-Up and then click Reminder.
    If you have the default 8-5 day set you will the reminder time is 4:00
    pm. While you can click this time and adjust it, it is several more
    clicks to change something that the user always wants to be 8:00am or
    9:00am. Changing the default day is not an option as that effects
    other scheduling options.

    Hope this clarifies the situation, but feel free to let me know if I
    need to add any more.

    Chris, Dec 13, 2007
  5. No, you can't change that default. The hour field accepts date shortcuts
    which will save a step or two. They can also add the reminder time field to
    a view and enable in-cell editing and just type in a date and time. (1d830a
    will convert to Thu 12/13/2007 8:30 AM)
    Diane Poremsky, Dec 13, 2007
  6. Chris

    Chris Guest


    Thanks for your quick responses Diane. Unfortunate that the default
    is not manageable as I suspect it will reduce how many of our users
    make use of the feature. It is funny how a couple extra clicks or
    keystrokes stops folks from using certain features. Hopefully this
    flexibility will be a feature added in the future.

    Thanks again,

    Chris, Dec 13, 2007
  7. Chris

    Chris Guest

    Hi Jon,

    Thanks for the info, but this won't really hit the trick for our
    folks. The flags are often being set for numerous periods and often
    fairly non-standard periods. This means that the Quick Click isn't as
    handy for our group as it might be for others. The users really like
    the Add reminder function as they can pick the date they want, but
    they always want either start of the day or one hour after the start
    so having to change that info each time is wearing down their desire
    to keep using flags. From Diane's post it seems that there is nothing
    to be done unfortunately.

    Thanks again for your thoughts,

    Chris, Dec 13, 2007
  8. if they use the quick click and set it to default for tomorrow or another
    future date, the reminder time default is the start of the workday. then
    they just need to choose a new date - and honestly, if they are setting a
    date for every reminder already, its really not that much more effort to
    type 9a in the time field - 3 key strokes (tab, 9, a - and a is not always
    necessary). Set the quick click to tomorrow or this week, or next week then
    they just need to adjust the start and/or due date, which they are
    apparently already doing.

    It may be easier for them to use tasks - drag the mail item to the task icon
    and drop. set the date and click the reminder box then save.
    Diane Poremsky, Dec 13, 2007
  9. Chris

    Larry D Guest

    I agree with Chris. Outlook 2003 defaulted to the time of day that the flag
    was activated. If the default cannot be changed by the user, the default
    should be 9AM not 4PM.
    Larry D, Dec 17, 2007
  10. Chris

    Dan Guest

    Diane's post works. Also see Paperclip's 24/09/2008 post on

    Basically, by changing the Quick Click default reminder day from Today to anything else, Outlook will assume you want to be reminded at the start of the/that day rather than before you go home (today). Not quite intuitive, but it sort of makes sense.


    EggHeadCafe - .NET Developer Portal of Choice
    Dan, Jan 12, 2009
  11. Brian Tillman [MVP - Outlook], Jan 13, 2009
  12. Chris


    This works! Just do one Quick click, and it will reset the default for add reminder.
    , Jan 22, 2014
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