Changing the View a Document Opens As

A

Ashley Hebert

We have many word documents on our network that many users make changes to.
We would like to be able to right-click print these documents from the folder
without opening them. As of right now, we are unable to do so because some of
the documents are saved in a "MARKUP" view. We have to open and manually
change the view to be able to print these documents.

Is there anyway to be able to save the document with a "PRINT" view?

I have even tried saving the document to my desktop, copy and paste to a new
document saved to network and desktop, and changing the view then re-saving
the document.
 
R

Robert M. Franz (RMF)

Hi Ashley

Ashley said:
We have many word documents on our network that many users make changes to.
We would like to be able to right-click print these documents from the folder
without opening them. As of right now, we are unable to do so because some of
the documents are saved in a "MARKUP" view. We have to open and manually
change the view to be able to print these documents.

Is there anyway to be able to save the document with a "PRINT" view?

I have even tried saving the document to my desktop, copy and paste to a new
document saved to network and desktop, and changing the view then re-saving
the document.
Click to expand...

It's one of the security measures that Word documents which contain
unresolved "Tracked Changes" are opening with these visible.

[It's better that way, IMHO, because this reduces the chances that you
send out such a document unaware of the fact that the Tracking
information is still present.]

If you don't want your users to save the documents that way in the frist
place, you have a couple of options (training, Auto-Macros that trigger
on exit/save, etc.).

If you only want to print the documents w/o tracking information no
matter what's in there, you might need to launch Word with an AutoMacro
switching the view, then printing. I'd ask in one of the VBA groups for
directions.

HTH
Robert
 
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