Confirm that E-mail was read.

  • Thread starter Robert Harrison
  • Start date
R

Robert Harrison

Here is the senario.

1.) Supervisor sends out E-mail to 50 managers.
2.) Managers read E-mail
3.) Supervisor checks to make sure all managers have read E-mail and calls
those that have not.

I am doing #1 from Access and sending the E-mail through Outlook and keeping
track in Access as to who the E-mail was sent to.

Managers read the E-mail. They are all on the same network. How can the
managers confirm to the supervisor that they read the E-mail without the
supervisor having to go through 50 replies?

I thought about putting a link in the E-mail to an access form (on the
network) that would check off that they had read it. If I do that. how do I
include the person replying in the link? OR is there a completely different
and better way to accomplish this?
 
I

Immanuel Sibero

Robert,

Interesting scenario. There are customized, off the shelf, *workflow*
software that does this, although they are usually expensive.

Here's an quick idea (just off the top of my head, after reading your post).
I'm sure others will chime in. Since you're already integrating Outlook into
your Access application (i.e. storing a list of your managers' email
addresses, creating the email messages to them), maybe you could embed a
unique *code word* and *date* in the subject line of all the email going to
the managers. You could then write a procedure in Access to examine your
Outlook inbox and search the subject lines of all messages for this unique
code. You can then tell who has responded, who has not.


Immanuel Sibero
 
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Ted

I would have thought that the easiest way would be to get the supervisor to
email directly from Outlook, and to 'track' the email.

hth
 
R

Robert Harrison

Thanks, I'll look into that option.

Immanuel Sibero said:
Robert,

Interesting scenario. There are customized, off the shelf, *workflow*
software that does this, although they are usually expensive.

Here's an quick idea (just off the top of my head, after reading your post).
I'm sure others will chime in. Since you're already integrating Outlook into
your Access application (i.e. storing a list of your managers' email
addresses, creating the email messages to them), maybe you could embed a
unique *code word* and *date* in the subject line of all the email going to
the managers. You could then write a procedure in Access to examine your
Outlook inbox and search the subject lines of all messages for this unique
code. You can then tell who has responded, who has not.


Immanuel Sibero



do
Click to expand...
 
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Wayne Morgan

If you're using Exchange Server with Outlook, it may be easier to send this
to a Public Folder that has been set up for this. The folks in the Exchange
newsgroups could help you better with this. As far as sending the message
goes, this may actually simplify thing because you would send it to just one
address, the email address of the public folder.
 
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