# Convert number to text as displayed

J

#### johnscpierce

I have some data that appears in cells as: \$37,920.00, \$719.45, \$2,850,500.00.
In the Formula Bar these numbers look like: 37920, 719.45, 2850500. The cells are formatted as Currency. What I would like is to capture the characters that make up the cell appearance. I know that this would change the numbers to text which is also desireable. The goal is to merge them into a Word mailing form. Is there a way to change these numbers into text with dollar sign, commas, and zeros in decimal places without retyping them?

L

#### lhkittle

I have some data that appears in cells as: \$37,920.00, \$719.45, \$2,850,500.00.

In the Formula Bar these numbers look like: 37920, 719.45, 2850500. The cells are formatted as Currency. What I would like is to capture the characters that make up the cell appearance. I know that this would change the numbers to text which is also desireable. The goal is to merge them into a Word mailing form. Is there a way to change these numbers into text with dollar sign, commas, and zeros in decimal places without retyping them?

Copy this into a module in the vb editor.
Author unknown.

Then on the worksheet use either:

=spellnumber(B5)&" US Dollars Only"
=spellnumber(B5)
=spellnumber(\$2,850,500.00)&" US Dollars Only"
=spellnumber(\$2,850,500.00)

HTH
Regards,
Howard

Option Explicit

Function SpellNumber(ByVal MyNumber) '
Dim Dollars, Cents, Temp
Dim DecimalPlace, Count

ReDim Place(9) As String
Place(2) = " Thousand "
Place(3) = " Million "
Place(4) = " Billion "
Place(5) = " Trillion "

' String representation of amount.
MyNumber = Trim(Str(MyNumber))

' Position of decimal place 0 if none.
DecimalPlace = InStr(MyNumber, ".")
' Convert cents and set MyNumber to dollar amount.
If DecimalPlace > 0 Then
Cents = GetTens(Left(Mid(MyNumber, DecimalPlace + 1)& _
"00", 2))
MyNumber = Trim(Left(MyNumber, DecimalPlace - 1))
End If

Count = 1
Do While MyNumber <> ""
Temp = GetHundreds(Right(MyNumber, 3))
If Temp <> "" Then Dollars = Temp & Place(Count) & Dollars
If Len(MyNumber) > 3 Then
MyNumber = Left(MyNumber, Len(MyNumber) - 3)
Else
MyNumber = ""
End If
Count = Count + 1
Loop

Select Case Dollars
Case ""
Dollars = "No Dollars"
Case "One"
Dollars = "One Dollar"
Case Else
Dollars = Dollars & " Dollars"
End Select

Select Case Cents
Case ""
Cents = " and No Cents"
Case "One"
Cents = " and One Cent"
Case Else
Cents = " and " & Cents & " Cents"
End Select

SpellNumber = Dollars & Cents
End Function

'*******************************************
' Converts a number from 100-999 into text *
'*******************************************

Function GetHundreds(ByVal MyNumber)
Dim Result As String

If Val(MyNumber) = 0 Then Exit Function
MyNumber = Right("000" & MyNumber, 3)

' Convert the hundreds place.
If Mid(MyNumber, 1, 1) <> "0" Then
Result = GetDigit(Mid(MyNumber, 1, 1)) & " Hundred"
End If

' Convert the tens and ones place.
If Mid(MyNumber, 2, 1) <> "0" Then
Result = Result & GetTens(Mid(MyNumber, 2))
Else
Result = Result & GetDigit(Mid(MyNumber, 3))
End If

GetHundreds = Result
End Function

'*********************************************
' Converts a number from 10 to 99 into text. *
'*********************************************

Function GetTens(TensText)
Dim Result As String

Result = "" ' Null out the temporary function value.
If Val(Left(TensText, 1)) = 1 Then ' If value between 10-19...
Select Case Val(TensText)
Case 10: Result = "Ten"
Case 11: Result = "Eleven"
Case 12: Result = "Twelve"
Case 13: Result = "Thirteen"
Case 14: Result = "Fourteen"
Case 15: Result = "Fifteen"
Case 16: Result = "Sixteen"
Case 17: Result = "Seventeen"
Case 18: Result = "Eighteen"
Case 19: Result = "Nineteen"
Case Else
End Select
Else ' If value between 20-99...
Select Case Val(Left(TensText, 1))
Case 2: Result = "Twenty "
Case 3: Result = "Thirty "
Case 4: Result = "Forty "
Case 5: Result = "Fifty "
Case 6: Result = "Sixty "
Case 7: Result = "Seventy "
Case 8: Result = "Eighty "
Case 9: Result = "Ninety "
Case Else
End Select
Result = Result & GetDigit _
(Right(TensText, 1)) ' Retrieve ones place.
End If
GetTens = Result
End Function

'*******************************************
' Converts a number from 1 to 9 into text. *
'*******************************************

Function GetDigit(Digit)
Select Case Val(Digit)
Case 1: GetDigit = "One"
Case 2: GetDigit = "Two"
Case 3: GetDigit = "Three"
Case 4: GetDigit = "Four"
Case 5: GetDigit = "Five"
Case 6: GetDigit = "Six"
Case 7: GetDigit = "Seven"
Case 8: GetDigit = "Eight"
Case 9: GetDigit = "Nine"
Case Else: GetDigit = ""
End Select
End Function

P

#### plinius

Il 13/10/2012 01:18, (e-mail address removed) ha scritto:
I have some data that appears in cells as: \$37,920.00, \$719.45, \$2,850,500.00.
In the Formula Bar these numbers look like: 37920, 719.45, 2850500. The cells are formatted as Currency. What I would like is to capture the characters that make up the cell appearance. I know that this would change the numbers to text which is also desireable. The goal is to merge them into a Word mailing form. Is there a way to change these numbers into text with dollar sign, commas, and zeros in decimal places without retyping them?

=TEXT(A1,"\$ 0,0.00")

E.

L

#### lhkittle

Il 13/10/2012 01:18, (e-mail address removed) ha scritto:

=TEXT(A1,"\$ 0,0.00")

oward
E.

After seeing this solution, I believe I misunderstood the OP request.

Howard

R

#### Ron Rosenfeld

I have some data that appears in cells as: \$37,920.00, \$719.45, \$2,850,500.00.
In the Formula Bar these numbers look like: 37920, 719.45, 2850500. The cells are formatted as Currency. What I would like is to capture the characters that make up the cell appearance. I know that this would change the numbers to text which is also desireable. The goal is to merge them into a Word mailing form. Is there a way to change these numbers into text with dollar sign, commas, and zeros in decimal places without retyping them?

Another option to consider would be to format the Merge Field in Word. That might give you more control with less hassle.
e.g: MERGEFIELD "Amt \\* DollarText" \* Caps is an example of a field that I use in a merged document that is based on a numeric amount in my Excel worksheet.